Numbers & Operations Specialist at Aspilos Charity & Development Foundation

Finance Operations

• Manage all accounting operations based on accounting principles
• Prepare asset, liability, and capital account entries by compiling and analysing and documenting account information.
• Compile and summarise current financial status by collecting information; preparing balance sheet, profit and loss statement, budgets, business plans,commentaries, financial statements and other reports.
• Analyse trends, costs, revenues, financial commitments and obligations incurred to predict future revenues and expenses
• Substantiate financial transactions by auditing documents.
•  Reconcile financial discrepancies and insolvency cases by collecting and analysing account information.
• Secure financial information by completing data base backups.
• Administer payrolls, control income and expenditure and prepare payments by verifying documentation, and requesting disbursements.
• Maintain accounting controls by researching, preparing, recommending and interpreting accounting policies, procedures and regulations.
• Comply with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising Aspilos management on needed actions.
• Analyse financial forecasting and risk analysis.
•  Offer suggestions about resource utilisation, tax strategies and assumptions underlying budget forecasts.
• Design and administer benefits and compensation and interface with benefits broker regularly on benefit-related issues

Business Operations

•  Forecast business operations requirements; prepare budgets; schedule expenditures; analyse variances; initiating corrective actions.
• Execute administrative tasks as assigned including booking travel, scanning personal invoices, managing calendars, and appointments, etc.
•  Maintain office services by organising operations & procedures; controlling correspondence; reviewing & approving supply requisitions; and managing vendors
• Manage correspondence & communication with distributed staff & distributed offices, promoting the importance of inclusivity, consistency, & culture
• Manage office facilities and vendors (landlord, janitorial, utilities etc)
• Develop operations systems by determining product handling and storage requirements
• Analyse process workflow, employee and space requirements and equipment layout; implement changes
• Ensure that every employee has all the work tools required to get work done and that the tools are kept in working condition
• Design and maintain a positive, safe and healthy office environment following global best practice in context of the organisation’s uniqueness
•  Determine availability of systems and IT network application process.
• Administer and provide upgrade to systems and escalate issues.
• Collect and analyse the business data from various departments to prepare reports and presentations for management.
• Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.
• Plan and organise trainings, leadership meetings, conferences and workshops