Company Secretary/Tender Compliance at Rotawn Energy & Logistics Services Ltd

Statutory Compliance functions include:

• Coordinating Company Registrations and annual renewals with regulatory agencies such as NIPEX, DPR, NSITF, ITF etc.;
• Interfacing with and making representations to industry regulators on behalf of the Company;
• Working with Management towards the efficient management and mitigation of the risk of non-compliance.

Company Secretarial functions include:

• Preparing and issuing meeting notices, convening and coordinating Meetings of the Board of Directors and General Meetings;
• Ensuring compliance of Board and General Meetings with the relevant statutory and regulatory requirements;
• Maintaining the Company’s statutory books and registers;
• Filing of statutory returns at the Corporate Affairs Commission and other relevant regulatory agencies;
• Providing general legal advisory services to the Company;
• Providing appropriate corporate governance advisory to the general Board and various Board committees.
• Drafting and reviewing contractual agreements, commercial offers and other documents.
• Maintaining general correspondence between the Company and relevant stakeholders.

Tenders Management functions including:

• Reviewing tender invitation documents from contractors/prospective clients;
• Collating and ensures proper documentation within the tendering and contract process.
• Supervising the tenders’ process from the pre-qualification stage through to the final bid submission, award of contract and engagement close out.
• Liaising with Suppliers and Sub-contractors, to provide contractual and compliance advice;
• Coordinating the preparation and submission of Request for Proposals (RFPs) and other tender documents that are responsive to client requirements in a timely manner.   

HR Management Functions include:

• Determining staffing requirements, conducting interviews and induction/training of new employees;
• Planning, implementing, and evaluating employee relations and human resources policies, programs, and practices through due deliberations with the management team and staff members as necessary.
• Maintaining the work structure by updating job requirements and job descriptions for all positions.
• Managing staff through preparation of work schedules, assigning specific duties and overseeing personnel processes;
• Planning, monitoring, and appraisal of employee work results; scheduling management conferences with employees; hearing and resolving employee grievances; and counselling employees.