Payroll Specialist - West Africa at Mondelez International

Job Ref #: 1900723
Location: Lagos
Career Area: Human Resources
Schedule: Full-time

Job Descriptions
Payroll Management:

• Collation of Inputs, prepare on templates and submit to outsource payroll Company
• Validate all payroll input to ensure policy compliance and legislation
• Extract Schedules for PAYE Remittances and send to Finance for payment
• Extract Payroll Journals and reconcile with Finance monthly
• Escalate and resolve payroll queries and IS unit timely
• Interaction with local unions (NUFBTE & FOBTOB) on dues deductions and monthly reconciliations

Pension Funds Administration:

• Ensure prompt remittance of monthly pension deductions for Nigeria.
• Management of all ten (10) Pension Fund Administration (PFA) related issues with PFAs and PFCs
• Provides updated proof of pension remittances to all 10 PFAs monthly.
• Organises PFA forum for Ikeja and Ondo Sites annually to educate employees.
• Handles all pension related matters for employees – (Under-remittances, data changes, retirements, claims, etc.)
• Provides assistance to ex-employees in making withdrawals from their RSA Accounts.
• Physical interaction with PFA representatives on quarterly basis

NHF Remittances / Loan Administration:

• Ensure prompt remittance of monthly NHF deductions for Nigeria
• Monthly generation of Remita Retrieval Reference (RRR) for invoice generation and payment
• Coordinate NHF registration for new employees and submit same to the Ikeja branch
• Process NHF loans & Commercial Banks’ loan as well as handle correspondences for CNP staff

Expatriate Quota Preparation and Submission:

• Monthly preparation and physical submission of Expatriate quota to Nigeria Immigration office, Lagos
• Regular visitation and interactions with the NIS office for prompt resolution of Expatriates matters

Exit staff entitlements computations and issuance of approved letters:

• Liaise with Local branch and National unions on pay related issues in line with local and national collective agreements

Manage Annual Tax audits for Local & Expat staff and other tax matters:

• Interaction with internal and external Auditors on payroll & statutory audits
• Provide evidence of tax returns during periodic tax authority compliance visits
• Manage physical audits in all 36 states and FCT on PAYE matters and resolution of queries
• Liaise with Tax Manager on staff relocations and annual tax returns

Ghana Payroll Administration:

• Coordinate Ghana payroll management
• Ensure prompt and correct remittance of PAYE, SSNIT & PF monthly
• Provide back-up support for Ghana payroll administrations
• Manage Ghana Ministry of Labour and National union official visits to Ghana office

Upload Staff Benefits:

• Upload approved staff claims and related benefits on Bank platform

Qualifications
Requirements/Qualifications:

• University degree in Human Resources, Accounting/Finance or any related course.
• Fluent English, good PC knowledge (MS Office) Excellent Knowledge of Human Manager, SAP or other ERP tool
• Deep understanding of country specifics pay & Compensation laws
• Heavy contacts with Labour Office, Regulatory agencies, (36 Tax offices, PFAs, Immigration office, etc.
• Strong interpersonal and communication skills
• Ability to manage multiple priorities and meet set deadlines
• Good appreciation and knowledge of MS office suites
• Problem solving, analytical and conceptual skills (speak local Nigerian Languages)
• Ability to create / drive team spirit
• High ethical standard and level of integrity
• Minimum of 2-3 years of experience in similar function
• Demonstrable experience in handling/managing Payroll/Tax audits, Pension, NHF and Immigration matters