Facilities & Admin Officer at CARS45 Limited

Job Summary

• The Facilities & Admin Officer will coordinate all building and asset maintenance for our inspection centers.
• He/she will be responsible for ensuring the facilities are in good conditions, up to code, and fully operational.
• The Facilities & Admin Officer will also be responsible for managing contractors and working with third party vendors.
• He/she will visit various centers daily, identify snags and provide solutions; as well as follow up on contractors/vendor to ensure timely and successful completion of assigned projects.

Essential Job Functions

• Plan building maintenance and operational programs
• Manage vendor contracts
• Ensure efficiency of all building systems
• Coordinate site safety programs
• Prepare operating reports
• Maintain a safe work environment for all employees
• Ensure all processes and compliance programs are met
• Manage facilities planning and space allocation
• Prepare cost estimates for moves and equipment
• Coordinate compliance with maintenance checklist
• Schedule daily visit to Lagos centers to ensure adherence to maintenance standard
• Ensure all utility systems are inspected and in accordance with regulations
• Negotiate bids and contracts for third party vendors
• Supervise building security and maintenance services
• Manage and supervise all facilities personnel
• Oversee all building functions
• Coordinate all maintenance issues and schedules
• Coordinate payment of utility bills and other statutory obligations
• Liaise with external contractors (LAWMA, PHCN, Water Corporation, etc.) in the provision of utility services and prompt payment of services provided
• Prepare and submit weekly maintenance reports of visited centers to Facilities Manager

Education

• First degree in Engineering, Facilities Management, Business Management or related field preferred. Certification in facilities management a plus.

Experience

• Proven experience in Facilities Management
• 5+ years’ work experience with up to 3 years in core Facilities & Administration
• Vast experience in PPM monitoring and follow up
• Experience in SLA management and 3rd party vendor relationships.
• Experience in developing strategies and implementing vision

Skills Required:

• Able to multitask, prioritize, and manage time efficiently
• Goal-oriented, organized team player
• Encouraging to team and staff; able to mentor and lead
• Self-motivated and self-directed
• Experienced at following strict budgets
• Accurate and precise attention to detail
• Strong written and verbal communication skills
• Assists team members when needed to accomplish team goals
• Previous experience in maintenance supervision or related field
• Ideal candidate will have a positive attitude and be a problem-solver
• Ability to physically stand, bend, squat, and lift up to 25 to 30 pounds
• Computer skills; may include scheduling with Microsoft Office Suite or similar software
• Strict adherence to company philosophy/mission statement/sales goals
• Ability to apply expertise and technology
• Entrepreneurial and commercial17 thinking
• Creating and innovating
• Relating and networking
• Task ownership
• Delivering results and meeting customer expectation