Male Office Secretary at Gbenga Badejo & Co

Job Description

• Prepare report as instructed
• File document as instructed
• Prepare petty cash vouchers, issue petty cash to staff and vendors and maintain petty cash book of the firm
• Manage the mail register
• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Filing, organising and servicing meetings (producing agendas and taking minutes)
• Managing the office mail
• Managing database of staff and client
• Managing the firm’s asset register
• Implementing new procedures and administrative systems
• Logging and processing bills or expenses
• Ensuring that the office is clean at all times
• Keeping tabs on the firm’s annual subscriptions and phcn payments
• Keeping tabs on birthday of clients and staff and ensuring a card is sent to them same day
• Keeping and maintaining log book for all vendors (including their names and contact details)
• Monitoring of office supplies
• Attending to the clerical needs of the staff
• Acting as a receptionist when the need arise
• Performing any other duties as directed by Management.