Personal Assistant to Deputy High Commissioner & Deputy Head of Mission at British High Commission

Ref Id: 20/18 LOS
Location: Lagos
Grade: A2 (L)
Start Date: 1st March 2019
Job Subcategory: Chancery
Type of Position: Permanent
Type of Post: British Deputy High Commission
Job Category: Foreign and Commonwealth Office (Policy & Political roles)

Main Purpose of Job

• To effectively manage and support the Deputy High Commissioner (DHC) & Deputy Head of Mission through efficient running of their office, diary and travel management, and helping to co-ordinate key activities across the mission.
• Provide support to Senior Leadership Team and post under the direction of the DHC.

Roles and Responsibilities / What will the Jobholder be Expected to Achieve?

• Managing diaries of the Deputy High Commissioner & Deputy Head of Mission and their daily itinerary
• Receiving, dealing with and prioritising meeting requests from both internal and external stakeholders for DHC & DHM
• Co-ordinating effectively events/ functions hosted by the DHC & HC in conjunction with the Residence Manager. Issue out e-invitation/cards and monitor RSVPs in order to ensure maximum attendance at events.
• Recording meetings and drafting minutes (Senior Leadership Team, Lagos Joint Management Board, disciplinary panels and appeals, etc.)
• Receiving and dealing with official correspondences
• Line managing and developing DHC’s drivers.
• Receiving visitors to the Deputy High Commission.
• Covering for the Residence Manager when away
• Any other duty as assigned.

Requirements
Essential Qualifications, Skills and Experience:

• Good interpersonal and customer service skills. 
• A minimum of 3 years’ experience in a similar role;
• Excellent IT skills (including Microsoft Office); Ability to work with minimal supervision.
• The ability to respond flexibly to competing demands, often at short notice; Discretion and confidentiality
• Events Management.

Desirable Qualifications, Skills and Experience:

• Experience working with senior management/ director level staff in a corporate environment.

Required Competencies:

• Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

Salary
Starting monthly - N438, 934