Career Opportunities at HealthPlus

Description

• Report to the CEO
• Define the strategic direction for the Internal Audit function which align with the overall strategic goals of the companies: HealthPlus and CasaBella
• Contribute to the formulation of Audit policies and procedures in accordance with generally accepted audit principles and standards
• Contribute to the annual and 3 year audit plan for approval by the CFO and the Audit and Risk Committee
• Hands-on execution of the annual audit plan and reporting as required,
• Lead audit teams in conducting assessments on the quality and effectiveness of the internal control framework, risk management and governance
• Assist with the presentation of plans, audit findings, areas of concern, and progress in addressing prior issues to the Audit & Risk Committee,
• Supervise and ensure that post audit action plans are implemented and adhered to by relevant personnel.
• Conduct special investigations based on available information to resolve procedure and financial breaches in internal systems
• Provide risk assessments of policies, critical projects and system developments
• Work closely with the broader Risk Management team and executives from across the Group in contributing to the continual improvement of the company’s risk management framework
• Review Compliance Audits, Special Assignments from the Audit Committee and Top Management Committee with respect to risks assessment and risk prevention, corporate and statutory compliance and review compliance of Standard Operating Procedures (SOP) and amend them from time to time in line with business and legislation changes.
• Work with Management to ensure a system is in place which ensures that all major risks are identified and analysed, regularly and periodically and risk prevention mechanisms installed across the business activities the Company and safeguarding liabilities of Promoters, the Board and Management for risk,
• Play a key role in driving teamwork across the Finance and Commercial areas of the business
• Assist in the leadership and development of the internal audit team,
• Liaise with internal and external auditors and provide support. Training and development of Audit Staff and subordinates
• Ensure compliance with statutory authority and audit requirements
• Ensure all taxation and legislative requirements are complied with at all times

Functional Competencies Required

• Strategic Perspective
• Cost Optimisation
• Tax Management
• Accounting Control
• Problem Solving

Requirements

• Bachelor’s degree in Accounting, with 10 years minimum experience in a structured organisation, 5 years of which must be in a managerial capacity
• Experience in a fast growing company or in the retail or fast food industry is an advantage
• Professional membership of ACA/ACCA is an added advantage
• Experience with ERP Softwares & BI tools
• Impressive Excel skills
• Proven presentation skills to both finance and non-finance individuals
• Passion for working with the business to achieve key goals
• A critical thinker with high attention to detail
• Strong commercial acumen
• Demonstrated process improvement
• Extraordinary interpersonal and communication skills

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Description

Office Management

• Manage the provision of utilities and settlement of related bills
• Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
• Manage internal/external mail delivery, courier and freighting
• Oversee the purchase, storing and distribution of office supplies and equipment
• Ensure all office equipment, machines and tools are in good conditions at all times
• Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc
• Oversee the sourcing and purchase of office equipment from accredited vendors
• In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
• Maintain a comprehensive database of all stationery/store items, office equipment, assets etcMonitor inventory reorder levels and plan/make provisions to avoid out of stock cases

Facilities Management

• Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
• Program and prioritise facilities maintenance activities to ensure achievement of specified objectives
• Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
• Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
• Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
• Consistent and prompt evacuation of waste across all locations
• Manage janitorial service providers to ensure quality service delivery across all locations
• Search and negotiate (in conjunction with the Retail Expansion dept.) rental properties for residential, office and retail locations. Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets. Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due
• Liaise with the Legal department to manage relevant government bodies to ensure prompt processing of property related issues (C of O, Land Use Charge, etc.)
• Ensure that facilities meet environmental, health and security standards and comply with government regulations
• Work in conjunction with Retail Expansion team during design and implementation of new facilities and ensure maintainability of building infrastructure and systems.
• Ensure formal handover of new facilities from Retail Expansion team to Facilities & Admin team with appropriate documentation such as operation and maintenance documentation, manuals, drawings and wiring/cabling schedules, floor plans, furniture layout, etc
• Ensure company assets are duly covered under approved insurance policies. Guide management in the sourcing of underwriting, insurance brokers/agents to ensure company assets are covered by approved insurance companiesManage personnel office/residential relocations

Fleet Management

• Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company
• Ensure all required registration documents are intact and available to all company vehicles
• Strictly adhere to vehicles documents revalidation/renewal schedules
• Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times
• Manage relationships with all accredited garages/workshops for the servicing and repairs of Company’s vehicles. Ensure bills are vetted and cleared in line with SLA
• Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles
• Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
• Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs
• Advise Management on replacement and disposal of damaged and old vehiclesPrompt settlements of all local and state governments’ levies, fees, permits including payments for Adverts, Signages, etc

Insurance Management

• Identify and work towards eliminating all risks that people are disposed to at work
• Advise Managements on ways to insure all identified risks
• Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
• Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
• Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
• Ensure all insurance policies are valid at all times and payments to insurance companies are timely settledFacilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims

Vendor Administration

• Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, laundry, security and other service providers
• Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
• Ensure vendor compliance with site HSE requirements at all times
• Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice
• Present inputs to CAPEX and OPEX budget during budget cycle and strictly manage approved budgets
• Manage the implementation of policy documents relating to administration and facilities managementOversee the provision of key human resources services such as recruitment, training and performance management within the department

Inventory Management

• Plan, administer and control budgets for contracts, equipment and supplies
• Oversee the purchase, storing and distribution of office supplies and equipment
• Maintain a comprehensive database of all store items, office equipment, assets etc
• Plan to avoid going out of stock by ensuring stocks are replenished at reorder level

Other Duties

Manage the delivery of other general administrative duties including organizing travels and logistics

Desired Skills & Experience

• Bachelor’s degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 10 years minimum experience in a structured organisation, 4 years of which must be in a managerial capacity
• Membership of a recognised professional body is an added advantage
• Leadership & managerial skills
• Negotiation and persuasion skills
• Excellent interpersonal and people skills
• Planning & organisational Skill
• Ability to manage time and prioritise tasks
• Good problem solving and decision making skills
• Excellent verbal and written communication skills
• High standard of attention to detail
• A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel