Job Adverts at Banner Energy Limited
Posted on: 16 April, 2015
30 April, 2015 Deadline:
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Banner Energy is recruiting to fill the position of:
The receptionist performs routine clerical, and secretarial in answering telephones and receiving clients, providing customer assistance and record-keeping.
Develops and maintain office forms and procedures, assists with administrative tasks.
Answers central telephone system and directs calls accordingly.
Receives clients and answer questions, in person and by telephone, responds to inquiries from employees when necessary.
Operates listed office machines as required.
Prepares outgoing mail, sorts and distributes incoming mails.
Duplicates and distributes materials.
Composes, types and edits correspondence, reports, memoranda and other materials.
Maintain store inventory and purchase.
Pay attention to details
This position operates in a professional office environment.
This role routinely uses standard office equipments such as computers, phones, photocopiers, filing cabinets and fax machines.
A minimum of OND in Secretarial Studies, Book Keeping or any other related discipline.
Minimum of 2 years experience in a similar role.
Preferably a female, not more than 28 years.
go to method of application »
This position is of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced environment.
Must demonstrate the ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.
Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Maintain the strictest confidence of the MD at all times.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.
Liaising between other staff and the MD.
Preparing letters, reports and correspondence in a professional way.
Other PA duties as required.
A minimum of four (4) years experience in a similar position.
Excellent organizational skills.
Degree in Social science, English language, Business Administration or other related discipline.
Preferably a male.
Not more than 30 years of age.
Willing to travel.
Good computer literacy.
Excellent time management and attention to details.
Excellent communication skills, both verbal and written.
Ability to prioritize and work under pressure.
Thinking on the spot.
Method of Application
Interested and qualified candidates should send their applications and CV's to:
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