• Job Adverts at Banner Energy Limited

  • Posted on: 16 April, 2015 Deadline: 30 April, 2015
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  • Banner Energy is recruiting to fill the position of:

    Receptionist/Store Clerk

     

    Objective

    • The receptionist performs routine clerical, and secretarial in answering telephones and receiving clients, providing customer assistance and record-keeping.

    Main Duties

    • Develops and maintain office forms and procedures, assists with administrative tasks.
    • Answers central telephone system and directs calls accordingly.
    • Receives clients and answer questions, in person and by telephone, responds to inquiries from employees when necessary.
    • Operates listed office machines as required.
    • Prepares outgoing mail, sorts and distributes incoming mails.
    • Duplicates and distributes materials.
    • Composes, types and edits correspondence, reports, memoranda and other materials.
    • Maintain store inventory and purchase.

    Competencies.

    • Communication proficiency
    • Ethical conduct
    • Flexibility
    • Smart
    • Pay attention to details
    • Initiative
    • Time management.
    • This position operates in a professional office environment.
    • This role routinely uses standard office equipments such as computers, phones, photocopiers, filing cabinets and fax machines.

    Requirements

    • A minimum of OND in Secretarial Studies, Book Keeping or any other related discipline.
    • Minimum of 2 years experience in a similar role.
    • Preferably a female, not more than 28 years.

    go to method of application »

    Personal Assistant to the MD

     

    Job Description

    • This position is of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced environment.
    • Must demonstrate the ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.

    Main Duties

    • Manage and maintain the MD’s diary and email account.
    • Filter emails, highlight urgent correspondence and print attachments.
    • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
    • Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
    • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
    • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
    • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
    • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
    • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
    • Maintain the strictest confidence of the MD at all times.
    • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
    • Prepare correspondence on behalf of the MD, including the drafting of general replies.
    • Minute general meetings as required and complete research on behalf of the MD.
    • Keep and retrieve files.
    • Ensure guests meeting with the MD are well taken care of.
    • Provide a service that is in line with the MD’s work habits and preferences.
    • Liaising between other staff and the MD.
    • Preparing letters, reports and correspondence in a professional way.
    • Other PA duties as required.

    Requirements

    • A minimum of four (4) years experience in a similar position.
    • Excellent organizational skills.
    • Degree in Social science, English language, Business Administration or other related discipline.
    • Preferably a male.
    • Not more than 30 years of age.
    • Willing to travel.
    • Well presented.

    Competencies:

    • Good computer literacy.
    • Excellent time management and attention to details.
    • Excellent communication skills, both verbal and written.
    • Ability to prioritize and work under pressure.
    • Thinking on the spot.

    Method of Application

    Interested and qualified candidates should send their applications and CV's to: abisoye.a@bannerenergy.com

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