Personal Assistant to the MD at Banner Energy Limited

Job Description

• This position is of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced environment.
• Must demonstrate the ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.

Main Duties

• Manage and maintain the MD’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Maintain the strictest confidence of the MD at all times.
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.
• Liaising between other staff and the MD.
• Preparing letters, reports and correspondence in a professional way.
• Other PA duties as required.

Requirements

• A minimum of four (4) years experience in a similar position.
• Excellent organizational skills.
• Degree in Social science, English language, Business Administration or other related discipline.
• Preferably a male.
• Not more than 30 years of age.
• Willing to travel.
• Well presented.

Competencies:

• Good computer literacy.
• Excellent time management and attention to details.
• Excellent communication skills, both verbal and written.
• Ability to prioritize and work under pressure.
• Thinking on the spot.