Jobs at UN High Commissioner For Refugees

Internal/External Vacancy Announcement

Vacancy Notice No: 2015/VA/06

Post Title:Human Resources Associate

Position Number:10023782

Grade:GL-6

Contract Type:Fixed Term Appointment

Duration of Contract:One Year (with possibility of renewal)

Duty Station:Abuja, Nigeria

Supervisor: Assistant Admin/Finance Officer

Starting: 1^st April 2015

Deadline for Application:17 March 2015

The Human Resources Associate will function under direct supervision of the Assistant Admin/Programme Officer, assisting him in personnel administration and other HR related matters of staff under area of responsibility (AOR), including the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. He/she will assist in coaching and training of junior support staff.

The incumbent will have close working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section, Medical Service, Staff Welfare and Global Learning Centre.

DUTIES AND RESPONSIBILITIES

1. Prepare HR related documents for the annual operations programme review. Provide input in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
2. Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
3. Participate in the recruitment of local staff including the drafting of vacancy notices and arranging for typing, driving and/or other tests on the required skills. Draft submissions for the review by the local Assignments Committee (AC).
4. Administer recruitment, assignment and reassignment of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. Update personnel records in the office, including MSRP entries into HR module where this activity has been rolled out from PAPS to the respective office.
5. Assist and coach administrative staff performing personnel administration related functions, including maintenance of the attendance, overtime and leave records.
6. Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their onward travel to the field office, if applicable.
7. Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.
8. Maintain liaison with the counterparts at support sections and divisions at headquarters, as well as at the respective Bureau, on matters related to the personnel administration support, medical and other issues of staff welfare and safety.
9. Perform other duties as required.

ESSENTIAL QUALIFICATIONS

· Completion of secondary education with post-secondary training/certificate in Business Administration, Office Management, Human Resources Management or related field.
· Minimum 6 years of previous relevant professional experience.
· Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
· Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

· Working knowledge of other UN language(s).
· Field experience with UNHCR and/or with other humanitarian organizations is an asset.
· High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus.

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Position Numbers:10023786/ 10023787

Category and Level:GL-2

Duty Station:UNHCR Representation, Abuja

Section:Administration

Type of Contract:Fixed Term Appointment

Duration of Contract:One Year (with possible renewal)

Date of Entry on Duty: 1^st April 2015

Closing Date: 17 March 2015

DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Senior Admin Assistant, the incumbent will assume the following tasks in accordance with the principles and human values of the United Nations and in adherence with the UNHCR Code of Conduct:

1. Drive UNHCR vehicles for the transport of authorized passengers and delivery and collection of mail, documents, UNHCR pouch and other items.
2. Meet official personnel at the airport and facilitate immigration and customs formalities as required.
3. Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road worthy and maintained up to the established security standards.
4. Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
5. Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
6. Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
7. Perform other related duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS:

• Completion of Primary Education or equivalent technical or commercial School.
• Minimum 2 years of previous job experience relevant to the function.
• Driving license, knowledge of driving rules and regulations and skills in minor vehicle repair.
• Good knowledge of English and local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Mechanical skills
• Computer skills

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nternal/External Vacancy Announcement

Vacancy Notice No:2015/VA/03

Post Title:Senior Community services Assistant

Position Number:10023794

Grade:GL-5

Contract Type:Fixed Term Appointment

Duration of Contract:One Year (with possibility of renewal)

Duty Station:Bauchi, Nigeria

Supervisor: Protection Officer

Starting: 1^st April 2015

Deadline for Application:17 March 2015

DUTIES AND RESPONSIBILITIES

Under the supervision and guidance of the Protection Officer, the Senior Community services Assistant act as a critical interface between UNHCR and communities of concern, providing an AGD sensitive analysis of community risks and capacities that form the essential foundations to all UNHCR work in a given country context.

Under the overall direction of the Protection Unit, and in coordination with other UNHCR staff, government, NGO partners and other stakeholders, s/he works directly with communities to leverage their capacities for community based protection. To fulfill this role, the Senior Community Services Assistant is required to spend a substantial percentage of their time working outside of the office, building and maintaining networks within communities of persons of concern.

The Supervisor will provide general guidance in accordance with the principles and human values of the United Nations and in adherence with the UNHCR Code of Conduct.

1. Assist functional units, the Multi-Functional Team (MFT) and senior management to integrate participatory and community-based approaches in the overall protection delivery strategy.
2. Assist in initiatives with host communities to involve national civil society groups in the protection of persons of concern.
3. Support implementing and operational partners as well as with displaced and local communities to develop community-owned activities to address, where applicable, the social, educational, psycho-social, cultural, health, organisational and livelihood concerns as well as child protection and prevention and response to SGBV.
4. Assist in analyzing protection risks and capacities of communities of concern.
5. Support participatory assessments by multifunctional teams and ongoing consultation with persons of concern.
6. Collect data for monitoring of programmes and budgets from an AGD perspective.
7. Accompany, and interpret for, senior management in their contacts with local interlocutors.
8. Draft and type routine correspondence, documents and reports using word processing equipment and maintain up-to-date filing systems.
9. Support efforts to build the office capacity for community-based protection.
10. Performs other duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

· Completion of the Secondary education; Training in the related field of work.

· Minimum of 4 years previous relevant job experience.

· Computer skills (MS Office, including Excel, Word, PowerPoint, Access).

· Fluency in English and working knowledge of local language

DESIRABLE QUALIFICATIONS & COMPETENCIES

· Knowledge of Administrative/financial rules, procedures, processes in the context of UNHCR offices and Field operations.

· UNHCR learning programmes (PLP).

· Knowledge of MSRP.

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Internal/External Vacancy Announcement

Vacancy Notice No:2015/VA/05

Post Title:Senior Administrative/Finance Assistant

Position Number:10023785

Grade:GL-5

Contract Type:Fixed Term Appointment

Duration of Contract:One Year (with possibility of renewal)

Duty Station:Abuja, Nigeria

Supervisor: Assistant Admin/Programme Officer

Starting: 1st April 2015

Deadline for Application:17 March 2015

DUTIES AND RESPONSIBILITIES

Under the supervision and guidance of the Assistant Admin/Programme Officer, the Senior Administrative/Finance Assistant will provide administrative assistance to ensure that routine services and activities within the administrative/finance domain are implemented.

The Senior Admin/Finance Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. S/he may liaise with local suppliers, banks and/or financial institutions on routine subject matters under the direction of the supervisor. The Supervisor will provide general guidance in accordance with the principles and human values of the United Nations and in adherence with the UNHCR Code of Conduct.

1. Prepare correspondence for signature, checking enclosures and addresses, and draft correspondence on routine matters.
2. Arrange appointments/meetings both internal and external, some involving high ranking officials.
3. Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
4. Type a wide variety of material from drafts and printed texts using a word processor. Proof-read for correctness and maintain office records and reference files on various subjects.
5. Assist in making travel arrangements.
6. Receive, review, sort and distribute all incoming and outgoing material, highlight priority items and attach necessary background information.
7. May be required to maintain/update confidential files.
8. Performs other duties as required.

ESSENTIAL QUALIFICATIONS

· Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.

· Minimum 5 years of job experience relevant to the function;

· Computer skills (MS office and People Soft applications).

· Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

· Knowledge in UNHCR Admin and financial rules, procedures and processes;

· Knowledge and working experience of MSRP (Peoplesoft);

· Completion of UNHCR learning programmes or specific training relevant to functions of the position.

· Knowledge of another relevant UN or local languages.