Senior Administrative Finance Assistant at UN High Commissioner For Refugees - UNHCR

Internal/External Vacancy Announcement

Vacancy Notice No:2015/VA/05

Post Title:Senior Administrative/Finance Assistant

Position Number:10023785

Grade:GL-5

Contract Type:Fixed Term Appointment

Duration of Contract:One Year (with possibility of renewal)

Duty Station:Abuja, Nigeria

Supervisor: Assistant Admin/Programme Officer

Starting: 1st April 2015

Deadline for Application:17 March 2015

DUTIES AND RESPONSIBILITIES

Under the supervision and guidance of the Assistant Admin/Programme Officer, the Senior Administrative/Finance Assistant will provide administrative assistance to ensure that routine services and activities within the administrative/finance domain are implemented.

The Senior Admin/Finance Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. S/he may liaise with local suppliers, banks and/or financial institutions on routine subject matters under the direction of the supervisor. The Supervisor will provide general guidance in accordance with the principles and human values of the United Nations and in adherence with the UNHCR Code of Conduct.

1. Prepare correspondence for signature, checking enclosures and addresses, and draft correspondence on routine matters.
2. Arrange appointments/meetings both internal and external, some involving high ranking officials.
3. Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
4. Type a wide variety of material from drafts and printed texts using a word processor. Proof-read for correctness and maintain office records and reference files on various subjects.
5. Assist in making travel arrangements.
6. Receive, review, sort and distribute all incoming and outgoing material, highlight priority items and attach necessary background information.
7. May be required to maintain/update confidential files.
8. Performs other duties as required.

ESSENTIAL QUALIFICATIONS

· Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.

· Minimum 5 years of job experience relevant to the function;

· Computer skills (MS office and People Soft applications).

· Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

· Knowledge in UNHCR Admin and financial rules, procedures and processes;

· Knowledge and working experience of MSRP (Peoplesoft);

· Completion of UNHCR learning programmes or specific training relevant to functions of the position.

· Knowledge of another relevant UN or local languages.