Ongoing Recruitment at Swift Networks

Areas of Responsibilities:

Training and Development:

• Implementation of  the approved yearly training plan – informing nominees at least two weeks to the commencement of the training
• Revise and update training plan based on any exigencies (cancelled courses, etc)
• Extract training and developmental recommendations from evaluation forms/ HODs/Supervisors  – to serve as inputs to the training plan
• Process the application for approval of training courses to be submitted to ITF office (at least two weeks before the commencement of the training)

 Recruitment, Selection and Placement:

• Co-ordinate recruitment efforts: conduct aptitude tests and co-ordinate interviews 
• Assist in the on boarding/induction process  of new hires

Personnel Records and Documentations:

• Ensure all inputs (resumptions, reviews, promotions, vacations, etc.) are made available to the finance dept as at when due 
• Maintain an up-to-date database of personnel records: staff lists, (taking into consideration resumption, resignation, etc); addresses and contact information 
• Prepare the Monthly Personnel Records (MPRS) taking into consideration resumptions, resignations, Vacations, trainings etc.

Administration of HR Policies:

• Maintain an up-to-date record of all HRM policies, procedures and SOPs 
• Ensure all activities in the department are in accordance with approved policies and maintain utmost confidentiality on all HR related issues

Attendance Management:

• Produce monthly attendance statistics tracking absenteeism (giving explanations e.g. illness; excuse from duty); vacations; punctuality, etc

Work environment/Admin Function:

• Maintain a record of all relevant information on all company’s cars        
• Ensure offices and conveniences are clean at all times by effectively supervising the cleaners
• Maintain the insurance policies and documents on all vehicles of the company.
• Ensure that all consumables required for the smooth running of the firm are available as at when needed.
• Ensure that all assets, tools and the environment of SNL  are maintained to the highest quality standards 
• Direct supervision of the following administrative functions:

1. -                  Office Assistant
2. -                  Drivers
3. -                  Cleaners

• Assist in liaising with CUG provider and ensuring that lines are working perfectly at all times

• Regularly collect suggestions placed in notice boards and bring to the attention of the HRM

Health and Safety:

• Assist in organizing all safety – related Trainings 
• Ensure all First Aid Boxes/ all safety gadgets such as fire extinguishers, etc  are adequate for company’s use 
• Carry out other duties that may be assigned by the Head, Human Resources