Volunteer Roles at Rec Room Wellness

Objective:

• To provide essential coordination support to ensure smooth operations at Rec Room Wellness. This role focuses on keeping teams aligned, tracking assignments, and ensuring timely follow-ups, helping the organization deliver on its commitments efficiently.

Expectations

• Commitment to a minimum of 6 months, renewable.
• Approx. 10 hours per week, including check-in meetings and reporting.
• Consistent communication and timely follow-ups.
• Uphold confidentiality, professionalism, and attention to detail.

Responsibilities

Task Management & Tracking

• Compile a weekly roundup of assignments across teams.
• Follow up with Fellows, staff, and volunteers to ensure deliverables are on track.

Reporting & Review

• Meet with the Chief Operations Officer every Saturday to review deliverables and priorities.
• Provide clear status updates on pending, completed, and upcoming tasks.
• Produce a Quarterly Strategic Goals Report highlighting activities, outcomes, challenges, and priorities.

Operational Support

• Assist in maintaining schedules, deadlines, and organizational calendars.
• Document weekly progress and highlight challenges or bottlenecks for resolution.

Communication

• Act as a point of contact for task-related inquiries.
• Ensure clarity and alignment between different teams and the COO.

Workflow

• Saturday – Meet with COO to report on task completion for the current week, review deliverables, and assign priorities for the upcoming week.
• Midweek – Track assignments and send reminders/follow-ups to responsible team members.
• End of Quarter– Prepare and submit the Quarterly Strategic Goals Report.
• Ongoing – Maintain a running log of tasks, deliverables, and timelines.

Skills & Qualities

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to track multiple tasks and follow up diplomatically.
• Reliable, proactive, and detail-oriented.
• Comfortable working in a collaborative, team-based environment.

Tools & Platforms

• Google Workspace (Docs, Sheets, Calendar)
• WhatsApp (team coordination)
• Task management tools (Trello, Asana, or equivalent if needed)
   

go to method of application »

Objective:

• The Curriculum Writer develops structured educational content for Rec Room Wellness programs, including mental wellness sessions, workshops, and retreats. This role ensures that all learning materials are evidence-based, engaging, and aligned with Rec Room Wellness’ mission and values.

Core Responsibilities

• Design and write curriculum materials for workshops, retreats, and outreach programs.
• Develop session plans, facilitator guides, and participant handouts.
• Ensure content is age-appropriate, culturally sensitive, and accessible.
• Integrate wellness, mental health, and values-based education into all learning materials.
• Collaborate with facilitators, program managers, and other content creators to ensure consistency across programs.
• Research best practices in mental wellness, educational pedagogy, and community engagement.
• Update existing curriculum based on feedback, emerging research, or program evaluation results.
• Maintain alignment with Rec Room Wellness’ mission, values, and strategic objectives.
• Workflow

Content Planning:

• Receive program objectives from Wellness Programs Director.
• Identify learning outcomes for participants.
• Draft a curriculum outline for review.

Curriculum Drafting:

• Develop lesson plans, activities, and materials.
• Incorporate interactive exercises, reflections, and assessments.

Review & Feedback:

• Submit drafts for review by the Wellness Programs Director.
• Revise content based on feedback.

Finalization & Distribution:

• Prepare final curriculum packages for facilitators.
• Ensure materials are formatted and ready for both virtual and in-person delivery.

Tools & Platforms

• Google Docs 
• Collaboration tools
• Research databases and online educational resources

Tone & Style

• Clear, concise, and learner-friendly.
• Encouraging, inclusive, and supportive.
• Focused on practical application and personal growth.

Expectations

• Commitment to a minimum of 6 months, renewable by agreement.
• Attend key planning and reflection meetings.
• Deliver high-quality, accurate, and engaging content.
• Meet agreed timelines for content submission.
• Collaborate effectively with other team members and adapt to feedback.
• Ensure inclusivity, sensitivity, and accessibility in all materials.
• Uphold Rec Room Wellness’ mission, values, and focus on community transformation.

go to method of application »

Objective:

• To hold space for meaningful, inclusive, and healing-centered conversations and activities that align with Rec Room Wellness’ mission of promoting mental wellness and community care.

Expectations

• Commit to up to 10 sessions per month (schedule confirmed in advance)
• Attend team meetings and required trainings
• Give at least 2 days' notice if unable to facilitate a session

Responsibilities

• Facilitate live virtual wellness sessions up to 3 times a week
• Arrive early to prepare the virtual space and greet attendees
• Open each session with a grounding practice or welcome check-in
• Maintain a safe, respectful, and inclusive tone throughout the session
• Respond appropriately to community needs, including moments of emotional sensitivity
• Share upcoming Rec Room Wellness events and blog posts when relevant
• Submit a brief session recap (attendance + highlights) within 48 hours of each event

Session Format

• Opening (20 mins): Introductions, grounding practice, and community check-in
• Main Activity (50 mins): Guided discussion and wellness activity
• Close (20 mins): Reflections and closing announcements

Tools

• Google Meet or another approved virtual platform
• Rec Room Wellness’ session planning templates and facilitation resources
• Access to the team calendar and shared session archive

Content Style and Tone

• Facilitators should lead with empathy, imagination, and respect. Our sessions should reflect Rec Room Wellness’ values by:
• Holding space for diverse perspectives and experiences
• Encouraging creativity, storytelling, and expression
• Staying present, nonjudgmental, and inclusive
   

go to method of application »

Objective:

• To consistently produce high-quality, SEO-optimized, original blog content that supports Rec Room Wellness’ mission to help young adults achieve optimal mental wellness through education, community building, and the practice of fun. Our content aims to educate, inspire, and offer practical guidance while reflecting empathy and scientific grounding.

Content & Submission Schedule

• Publishing Day: Every other Wednesday
• Outline Due: Monday before the publish date (by EOD)
• Final Draft Due: Thursday before publish date (by EOD)
• Example: For a blog going live on Wednesday, June 11:
•  ▸ Outline due: Monday, June 2 (EOD)
•  ▸ Final draft due: Thursday, June 5 (EOD)

Content Requirements

• Length: 800–1,200 words
• Tone: Warm, informative, inclusive, and empathetic
• Style: Conversational, clear, and accessible (8th–10th grade reading level)
• Topics: Wellness practices, mindfulness, emotional regulation, community healing, etc.

Structure:

• Engaging intro
• Clear section headings (H2s/H3s)
• Short paragraphs (4-6 lines each)
• Bullet points or numbered lists when useful
• Strong CTA at the end (e.g., “Join our next wellness session”)

SEO Guidelines

• Each blog post must include:
• 1 primary keyword and 2–3 secondary keywords
• Use the primary keyword in:
• The title
• At least one subheading
• First 100 words
• 3–5 times naturally in the body

1. Include:

• Internal links to other Rec Room blogs or pages
• 1–2 external links to credible sources (e.g., APA, CDC, NIMH, etc.)
• A meta description (150–160 characters) that includes the primary keyword

Graphic Suggestions

• Each blog post must include:
• 1–2 image ideas for the graphic designer
• Add graphic suggestions within the blog post

Suggestions may include:

• Conceptual visuals (e.g., “person doing deep breathing by a window”)
• Infographics (e.g., “grounding technique steps”)
• Diverse wellness scenes (e.g., “community circle in a cozy setting”)
• Quotes 
• AI Use & Originality Policy

Permitted AI Use:

• Outlining and brainstorming
• Generating topic ideas, titles, and content structure drafts

Restrictions:

• Final content must be original and human-edited
• AI-generated drafts may not be submitted as-is

Required Checks:

• Plagiarism check: Must show <30% similarity
• AI detection check: Must show <30% AI-generated content
• Use tools like Grammarly, Copyscape, or Originality.ai before submission
• Disclosure: Add a brief note if AI was used for the outline or ideation
   

go to method of application »

Objective:

• To craft visually engaging, mission-aligned video content that supports Rec Room Wellness’ programming, community engagement, and storytelling across digital platforms.

Expectations

• Responsible for completing up to 5 short video projects per month
• Stick to timelines as set by the Communications and Content Lead
• Attend content planning meetings and required trainings/check-ins
• Deliver high-quality, original work that reflects Rec Room Wellness’ values

Responsibilities

• Edit short-form videos (Reels, YT Shorts, and TikTok Videos)
• Collaborate with the content team to bring campaign ideas and blog content to life
• Ensure all videos follow Rec Room Wellness’ visual identity and tone
• Add music, captions, transitions, and branded visuals as needed
• Deliver drafts on time and incorporate feedback
• Occasionally, source stock footage or organize user-submitted clips

Project Workflow

• Receive content briefs and raw footage from the content team
• Submit the first cut within 3-5 days of receiving materials
• Receive and apply 1–2 rounds of edits if needed
• Final deliverables are due no later than the Monday before scheduled publication

Tools

• Access to shared Rec Room Wellness’ Google Drive and brand asset library
• Use of video editing software (e.g., Adobe Premiere, Final Cut, CapCut, or Canva)
• Template folders and project trackers provided by the content team

Content Style and Tone

• Video content should reflect Rec Room Wellness’ values by:
• Uplifting diverse stories, voices, and lived experiences
• Using accessible, clear, and inclusive language
• Incorporating creative and imaginative visuals
• Promoting community building and self-expression
   

go to method of application »

Objective:

• To amplify Rec Room Wellness’ mission and engage our digital community through strategic, creative, and consistent social media marketing. The Social Media Marketer plays a key role in promoting mental wellness, community initiatives, and storytelling across platforms.

Workflow & Availability

• Content Planning: Submit the following month’s full content plan by the third week of the preceding month
• Scheduling Posts: Prepare and schedule all content for the following week by Saturday of the preceding week, except in special circumstances.
• Platform Activity: Daily log-ins to monitor engagement and respond to interactions (15–30 mins/day)
• Attend content strategy meetings and required volunteer check-ins

Responsibilities

• Develop and implement monthly social media content plans
• Create and schedule posts across platforms (e.g., Instagram, LinkedIn, YouTube, TikTok)
• Collaborate with content writers, community moderators, and campaign leads for content synergy
• Engage with followers by responding to comments, DMs, and community posts
• Track performance (e.g., reach, engagement, saves, shares) and suggest ways to improve
• Share Rec Room Wellness’ campaigns, blog posts, and upcoming events
• Uphold Rec Room Wellness’ values in tone, design, and message

Tools

• Access to Rec Room Wellness’ social media management platform (e.g., Meta Business Suite, Later, Buffer, or Canva)
• Shared Google Drive folder with templates, brand assets, and past posts
• Use of analytics dashboards for tracking engagement and campaign impact
• Direct access to Rec Room Wellness’ social accounts (as assigned)

Content Style and Tone

• Empathetic & Inclusive: Centering diverse lived experiences and affirming language
• Creative & Expressive: Infuse visuals and text with warmth, color, and imagination
• Uplifting & Real: Share authentic stories and resources with hope and honesty
• Playful but Purposeful: Use memes, reels, and trends that align with our wellness mission

Monthly Reports Include:

• Top-performing posts and trends
• Follower growth and community feedback
• Post saves, shares, and click-throughs
• Opportunities for cross-promotion or campaign alignment
   

go to method of application »

Objective:

• To design and distribute engaging, informative, and visually cohesive email campaigns that keep the Rec Room Wellness’ community informed, inspired, and connected.

Expectations

• Responsible for 4 emails per month (minimum), with flexibility to add additional campaigns as needed
• Attend monthly strategy meetings and required check-ins
• Report to Communications and Content Lead
• Ensure all content aligns with Rec Room’s voice, accessibility standards, and visual identity

Responsibilities

• Draft and schedule weekly email newsletters featuring upcoming events, blog posts, session recaps, and wellness tips
• Collaborate with the content and community teams to align messaging and timing
• Design visually appealing emails that follow Rec Room Wellness’ brand guidelines
• Segment mailing lists and tailor content to increase open and click rates
• Monitor analytics (open rates, CTRs, and unsubscribes) and report monthly performance
• Regularly update email templates and optimize for mobile responsiveness

Project Workflow

• Email content drafted by Thursday of the week before sending
• Internal review and edits completed by Saturday
• Finalized and scheduled by Monday for Tuesday delivery

Tools

• Access to email platform (Sender.net)
• Shared brand guidelines, graphics folder, and content calendar
• Analytics dashboard access for reporting performance

go to method of application »

Role Purpose

• To create visually engaging content that reflects Rec Room Wellness’ mission and values. The Graphics Designer will support branding, campaigns, events, and social media through well-crafted visual designs that educate on mental wellness and foster community connection.

Key Responsibilities

• Design digital assets such as flyers, social media graphics, event banners, and promotional materials using Canva as the primary design tool.
• Collaborate with the content and programming teams to understand design needs.
• Incorporate feedback from the team and meet creative deadlines.
• Maintain consistency in brand style and visual identity.
• Manage and organize design files and templates.
• Attend required volunteer trainings and check-ins.
• Uphold Rec Room Wellness’ values in all written content and communications.

Rec Room Wellness Values: I.M.P.A.C.T.

• Our work is guided by IMPACT, a set of core values that shape every experience at Rec Room Wellness:
• I – Innovation:
•  We explore fresh ideas and adapt to meet the evolving needs of our community.
• M – Mindfulness & Empathy:
•  We lead with compassion, holding space for every voice and lived experience.
• P – Pursuit of Excellence:
•  We are committed to quality, growth, and ongoing learning in all that we do.
• A – Accountability:
•  We show up with integrity, take responsibility for our actions, and follow through.
• C – Creativity:
•  We believe in the power of expression and imagination to unlock healing.
• T – Transformative Impact:
•  We strive to leave people and spaces better than we found them — always.

Perks & Benefits

• As a valued volunteer, you’ll receive:
• Free access to One Wellness Session a month
• Volunteer Trainings & Exclusive Retreats
• Rec Room Wellness Merch (as they become available)
• Mentorship and Experience to Boost Your CV

go to method of application »

Responsibilities

• Monitor discussions in Rec Room Wellness’ WhatsApp community
• Flag or remove inappropriate content in line with our Community Guidelines
• Welcome new members with warmth and offer helpful resources
• Share new Rec Room Wellness blog posts and official announcements with the community
• Facilitate positive engagement (ask questions, spark conversations, respond kindly)
• Encourage participation in ongoing campaigns, blog conversations, or wellness challenges
• Escalate serious concerns (e.g., mental health crises or harassment) to the Communications and Content Lead or Mental Health First Aider
• Suggest weekly conversation starters or polls to maintain community engagement
• Moderate the chat during live events and Q&A sessions

What to Watch For

• Moderators should stay alert to:
• Bullying or trolling
• Off-topic or spam posts
• Misinformation, especially related to health
• Inappropriate language or triggering content
• Signs of distress (e.g., suicidal ideation, threats, self-harm)
• If you are unsure about whether a post should be removed, take a screenshot and contact the Community Lead.

Tools

• You will receive moderator-level access to our WhatsApp community
• Use WhatsApp group chats for team communication
• Use the shared Community Log Sheet to document flags or wins
• Training resources will be provided during onboarding
   

go to method of application »

Objective:

• To ensure that Rec Room Wellness delivers measurable, evidence-based transformation in the community. This role focuses on tracking growth, capturing participant voices, and ensuring Rec Room Wellness’ impact is both visible and sustainable. The Impact Coordinator helps translate data and experiences into meaningful insights for internal learning, stakeholders, and funders.

Core Responsibilities

Event & Program Support

• Manage outreach events in collaboration with Fellows and the Wellness Team.
• Ensure smooth coordination between program delivery and evaluation.

Tracking & Evaluation

• Monitor program outcomes, participant growth, and feedback.
• Design and manage surveys, focus groups, and evaluation tools.
• Build systems to capture ongoing community transformation.
• Support Fellows and session facilitators in collecting accurate data.

Reporting

• Prepare regular reports for funders, partners, stakeholders, and internal learning.
• Use clear data visualization to present insights on impact.
• Maintain transparency and accountability in program reporting.

Research & Innovation

• Spearhead and coordinate any research projects at Rec Room Wellness.
• Stay updated on trends in mental health, digital wellness, and community-based evaluation.
• Introduce innovative methods for measuring wellness outcomes.

Workflow

• Planning – Align with program teams before events to set evaluation goals.
• Implementation – Support data collection during and after events.
• Analysis – Synthesize feedback and participant outcomes into meaningful insights.
• Reporting – Share findings with leadership, stakeholders, and funders.
• Learning – Recommend improvements to curriculum and program design.

Tools & Platforms

• Google Workspace (Docs, Sheets, Forms)
• Data visualization tools (Google Data Studio, Canva, or similar)
• WhatsApp (for team coordination)
• Survey platforms (Google Forms, Typeform, or equivalent)

Skills & Qualities

• Strong organizational and research skills.
• Ability to work with both quantitative and qualitative data.
• Familiarity with surveys, focus groups, and basic data visualization tools.
• Excellent written and verbal communication.
• A heart for community wellness, growth, and storytelling through impact.
   

go to method of application »

Objective:

• To ensure smooth delivery of all virtual programs, webinars, and online sessions while maintaining the functionality and basic upkeep of Rec Room Wellness’ website. 

Core Responsibilities

• Provide technical support during live webinars, virtual wellness sessions, and online workshops.
• Troubleshoot and resolve issues with video/audio, presentation sharing, and platform functionality.
• Assist with the setup, testing, and management of webinar platforms.
• Perform basic website maintenance, including updating content, uploading materials, and monitoring functionality.
• Monitor online sessions to ensure a smooth participant experience and address issues promptly.
• Collaborate with facilitators and program managers to implement technical requirements for sessions.
• Maintain a knowledge base of recurring issues and solutions to improve efficiency.
• Workflow

Pre-Session Setup:

• Test software, hardware, and internet connectivity.
• Prepare backups for presentations and other digital materials.

Live Session Support:

• Monitor participant access and engagement.
• Troubleshoot technical issues in real-time.
• Assist facilitators with screen sharing, polls, or breakout rooms.

Post-Session Tasks:

• Collect session recordings (where applicable) and ensure proper storage.
• Identify recurring technical issues and propose improvements.
• Perform website updates as needed.

Tools & Platforms

• Webinar platforms (Google Meet)
• Website CMS (WordPress)
• Audio/Video equipment (microphones, cameras)
• Collaboration and ticketing tools