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Job Overview

• The Procurement Manager will be responsible for overseeing and managing all purchasing activities for the hotel.
• This includes sourcing, negotiating contracts, managing supplier relationships, and ensuring the timely and cost-effective acquisition of all goods and services, ranging from Food & Beverage (F&B) and operating supplies to major capital expenditures (CAPEX).
• The goal is to optimize purchasing power while maintaining quality and compliance with hotel standards.

Key Responsibilities
Sourcing and Supplier Management:

• Develop and implement effective sourcing strategies for all major purchasing categories (e.g., F&B, linen, cleaning supplies, engineering parts, Guest Supplies).
• Identify, evaluate, and qualify new suppliers and vendors based on quality, price, reliability, and service standards. Maintain a robust database of approved suppliers.
• Build and maintain strong, ethical, and professional relationships with key suppliers to ensure favorable terms and reliable supply.

Negotiations and Cost Control:

• Lead negotiations for pricing, payment terms, service level agreements (SLAs), and contract conditions to achieve the best value for the hotel.
• Continuously seek opportunities for cost savings and process improvements without compromising the quality of goods and services. Conduct regular market price analysis and bench marking.
• Work closely with the Finance team and Department Heads to ensure all purchasing remains within approved departmental budgets.

Purchasing Operations and Compliance:

• Oversee the entire PO process, ensuring all requests are properly authorized, accurately documented, and timely issued.
• Develop and enforce purchasing policies, procedures, and internal controls to ensure compliance, transparency, and prevent fraudulent activity.
• Work with the Receiving and Department Heads to monitor the quality and specifications of delivered goods, addressing any discrepancies or non-conformance issues with suppliers immediately.

Inventory and Reporting:

• Coordinate with the Cost Controller and Department Heads to maintain optimal stock levels, prevent shortages, and minimize overstocking and waste.
• Prepare and present regular reports on purchasing metrics, savings achieved, supplier performance, and market trends to the Executive Committee.

Qualifications and Skills

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Hospitality Management, or a related field.
• Minimum of 5 years of experience in a dedicated Procurement/Purchasing role, preferably in the hotel industry.
• Proficient in using hotel procurement/inventory management software (e.g., Material Control, Opera etc).
• Strong command of Microsoft Excel for analysis and reporting.
• Excellent negotiation and communication skills, strong financial acumen, high ethical standards, and meticulous attention to detail.

Salary
N300,000 Monthly.

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Job Description

• The Cost Controller is responsible for implementing, monitoring, and maintaining robust cost and inventory control systems across all hotel departments, with a particular focus on Food & Beverage (F&B) and operational supplies.
• This role ensures cost efficiency, accuracy in financial reporting, and strict adherence to established financial policies and procedures to maximize hotel profitability.

Key Responsibilities

• Daily tracking and control of food, beverage, and other operational costs against approved budgets and standard costs.
• Conduct detailed weekly and monthly variance analysis, investigating significant discrepancies (e.g., high consumption, low gross profit, inventory losses) and reporting findings to the Financial Controller and Department Heads.
• Maintain up-to-date and accurate standard recipe costs for all F&B items, ensuring menu prices reflect desired profit margins.
• Oversee and monitor the entire stock movement process, including purchasing, receiving, issuing, and transfers of all materials.
• Coordinate and participate in regular physical stocktakes (monthly/quarterly). Reconcile physical counts with system records and report variances.
• Ensure correct security procedures are maintained in all store areas to prevent losses and ensure the "First In, First Out" (FIFO) principle is followed for stock rotation.
• Ensure all stock movements are accurately and timely input into the relevant cost control or inventory management software.
• Check and verify supplier invoices against purchase orders, delivery notes, and agreed-upon price lists, flagging any price variances to the Purchasing department.
• Research and maintain records of current market prices for key commodities to assist the Purchasing department in negotiating the best rates.
• Prepare and distribute daily, weekly, and monthly cost reports, including F&B cost reports, consumption reports, and inventory valuation reports, for management review.
• Assist the Financial Controller in preparing annual budgets and forecasts related to cost of goods sold and operating supplies.
• Ensure all cost control activities comply with internal policies, accounting principles, and external audit requirements.

Requirements

• Diploma or Bachelor’s Degree in Accounting, Finance, Hospitality Management, or a related field.
• Minimum of 5 years of experience in a Cost Controller or similar financial role, preferably within a 4 starhotel environment.

Skills:

• Proficiency in hotel-specific cost control/inventory systems (e.g., Material Control, Micros, Opera, Fidelio).
• Advanced proficiency in Microsoft Excel for analysis and reporting.
• Strong analytical, numerical, and problem-solving skills.
• Exceptional attention to detail and meticulousness in data handling.

Salary
N300,000 / month