Procurement Manager at Universal Human Resource Consult

Job Overview

• The Procurement Manager will be responsible for overseeing and managing all purchasing activities for the hotel.
• This includes sourcing, negotiating contracts, managing supplier relationships, and ensuring the timely and cost-effective acquisition of all goods and services, ranging from Food & Beverage (F&B) and operating supplies to major capital expenditures (CAPEX).
• The goal is to optimize purchasing power while maintaining quality and compliance with hotel standards.

Key Responsibilities
Sourcing and Supplier Management:

• Develop and implement effective sourcing strategies for all major purchasing categories (e.g., F&B, linen, cleaning supplies, engineering parts, Guest Supplies).
• Identify, evaluate, and qualify new suppliers and vendors based on quality, price, reliability, and service standards. Maintain a robust database of approved suppliers.
• Build and maintain strong, ethical, and professional relationships with key suppliers to ensure favorable terms and reliable supply.

Negotiations and Cost Control:

• Lead negotiations for pricing, payment terms, service level agreements (SLAs), and contract conditions to achieve the best value for the hotel.
• Continuously seek opportunities for cost savings and process improvements without compromising the quality of goods and services. Conduct regular market price analysis and bench marking.
• Work closely with the Finance team and Department Heads to ensure all purchasing remains within approved departmental budgets.

Purchasing Operations and Compliance:

• Oversee the entire PO process, ensuring all requests are properly authorized, accurately documented, and timely issued.
• Develop and enforce purchasing policies, procedures, and internal controls to ensure compliance, transparency, and prevent fraudulent activity.
• Work with the Receiving and Department Heads to monitor the quality and specifications of delivered goods, addressing any discrepancies or non-conformance issues with suppliers immediately.

Inventory and Reporting:

• Coordinate with the Cost Controller and Department Heads to maintain optimal stock levels, prevent shortages, and minimize overstocking and waste.
• Prepare and present regular reports on purchasing metrics, savings achieved, supplier performance, and market trends to the Executive Committee.

Qualifications and Skills

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Hospitality Management, or a related field.
• Minimum of 5 years of experience in a dedicated Procurement/Purchasing role, preferably in the hotel industry.
• Proficient in using hotel procurement/inventory management software (e.g., Material Control, Opera etc).
• Strong command of Microsoft Excel for analysis and reporting.
• Excellent negotiation and communication skills, strong financial acumen, high ethical standards, and meticulous attention to detail.

Salary
N300,000 Monthly.