Fresh Jobs at Albarka Healthspring Foundation

Job Summary

• The M & E Officer will monitor program results, logical framework, data collection, analysis and reporting.
• Main Duties & Responsibilities
• Track the project performances vs. project indicators
• Create and manage databases to ensure the traceability of the project beneficiaries and assistance provided.
• Regularly conduct on-site monitoring and post-distribution survey
• Review, clean and analyze all project data, including but not limited to: beneficiary registration, onsite monitoring, post-activity monitoring, final evaluation.
• Ensure that the project mid-term evaluation and project’s Real-Time Evaluation are conducted in a timely manner and as per donor’s regulations.
• Ensure the project final evaluation is timely conducted.
• Elaborate, review, and test all M&E tools.
• Promote the use of Information Communication Technology for Development (ICT4D) solutions throughout the project including for the registration of beneficiaries, the registration of traders/vendors, the monitoring of the project activities, the post-distribution household surveys, the baseline study, and the mid-term and final evaluations.
• Establish and manage a system to track beneficiary and non-beneficiary’s feedbacks and complaints management.
• Ensure a timely submission of the post-distribution monitoring reports, feedbacks and complaints management reports, and evaluations reports.
• Support the development and testing of electronic data entry questionnaires during periodic surveys and data analysis using an appropriate statistical package.
• Train enumerators and daily workers on data collection tools and on the utilization of iPads and/or android devices.
• Supervise data collection exercises.

Treat beneficiaries with dignity and apply AHSF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles.
Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:  

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF).
  As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards.  
  Conducts work with the highest level of integrity.

Position Requirements

• The MEAL Officer WILL be working in Oyo State.
• Bachelor’s degree or Engineering Degree in Information and Technology Management, Maths & Statistics, or any other relevant equivalent degree.
• Master’s degree in relevant fields; Information and Technology Management, Statistics, Public Health, Engineering will be an added advantage
• At least 3 years full-time experience in Monitoring, Evaluation, Accountability and Learning, preferably with an international/national NGO
• Be proficient in the use of computer applications (Microsoft Office - Excel, Word, PowerPoint).
• Be proficient in the use of M&E tools
• Demonstrated appropriateness of quantitative statistical management programs including, SPSS, KOBO, ODK, and EXCEL
• Have excellent team, budget, project management and representation competencies.
• Good use of English languages.
•  Be committed to Action the AHSF’s mission, values, and policies.

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Job Summary

• The Project Officer will coordinate the development and implementation of quality programs and activities following national, state, funding agency and organization’s guidelines and requirements.
• S/He will be responsible for providing direction, coordination and support to the Program Team Leads, namely the Team Lead, Advocacy and Policy Influencing Unit and Team Lead, Individual and Community Capacity Strengthening and their team members.
• The Project Officer will ensure the smooth implementation of project and the achievement of program objectives and outcomes.

 Main Duties & Responsibilities

• Coordinate the development of new ideas and projects to meet the organization’s objectives, goals, mission and vision
• Supervise and support the program Team Leads and their team members by providing technical and strategic guidance, program direction, input and feedback
• Serve as technical lead on developing project proposals and concept notes for new program ideas in collaboration with Team Lead, Strategy, Development and Learning.
• Ensure that interventions are tailored to meet the needs and promote reproductive rights and health equity.
• Provide management oversight for ongoing programs, ensuring that all projects are managed to budget and achieve the planned results on time based on organizational policy and donor requirements
• Coordinate the development of annual organizational programs work plans and budget
• Provide regular program and operational/financial reports to the Executive Director and Board Programs Committee
• Maintain and strengthen relationships with program partners and stakeholders.
• Oversee program/project-related monitoring, evaluation and learning process
• Report monitoring and evaluation findings to the Executive Director and recommend changes to enhance the program as appropriate
• Develop technical documents, including training guides, manuals, booklets etc., to aid the implementation of programs at the field level.
• Review and approve all organizational program reports submitted to external partners and donors.

Staff Management and Team Work:

• Deputize for the Executive Director or other colleagues as required.
• Facilitate shared learning and joint initiatives about programme implementation of activities
• Support the development and realization of program monitoring, evaluation and learning as well as knowledge management outcomes by promoting documentation and sharing of lessons learned
• Work with the Executive Director to cultivate and manage donor relationships and partnerships.
•  Nurture an open and collaborative work environment that encourages learning, productivity, accountability, flexibility, respect, non-discrimination and communication
•  In consultation with the Executive Director, recruit, interview and select qualified program staff.
• Serve as a non-voting member of the Board Program Committee
• Work closely with the Executive Director and HR staff to carry out annual performance appraisals of program team members and develop capacity building plans

Education and Experience    

• A Degree in Public Health, International Relations, Gender Studies, International Development, or related field. An advanced degree is desirable but not required for this position.
• Minimum of 3 years of advocacy/program experience required.
• Experience in influencing the policy and practice of governments and institutions through campaigning, advocacy and/or policy development is a plus.
• Excellent written and verbal communication skills, including public speaking, policy development and fluent written/spoken English
• Experience working with local NGOs required
•  Experience working and building collaborative relations with members of civil society, government, academia, and the private sector
•  Demonstrated ability to take the initiative as well as develop and implement programs
• Ability to think and plan strategically
• Ability to lead, inspire, manage, coach and mentor staff at both individual and collective level.
• Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

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Job Summary

• The Finance and Admin Officer is responsible for ensuring compliance with general donor regulations, grant specific requirements and AHSF policies and procedures.
• Additionally, this position will ensure the day-to-day financial and administrative activities and will support the Finance Manager on one program or program site including human resources administration, finance administrative activities and reporting.

Duties and Responsibilities
Finance

• Coordinate with the team to ensure timely financial and progress reporting is completed and submitted by sub-grantees, reviewed and approved on timely manner and file the reports in sub-grant management file.
• To work closely with AHSF sub-grantee(s) finance staff
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures.
• Ensure required preapprovals are secured in advance of incurring an expense.
• Assist in solving Test of Transaction (TOT) issues and send them to Auditor.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines
• Prepare timely and accurate monthly Pipeline.
• Prepare Cash request projection to HQ/country office
• Maintain frequent communication with Program Staff, and Field Office Finance to ensure finance activities and objectives are communicated clearly.
• Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
• Interface with service providers on service delivery, invoicing and processing of payments
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development of staff
• Maintain frequent communication with Finance Director to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted target
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary.

Team Management:

• Ensure weekly briefings and update with all team members once a week.
• Discuss security update and rules with team.
• Ensure appraisals are conducted periodically.
• Ensure dissemination of information to team members.
• Team building; ensuring each team member is carried along on the job and build individuals capacity.

Representation:

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Executive Director when called upon to do so.
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Qualifications

• A University degree in Accounting. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage.
• Experience
• Minimum 3 years experience in administration and financial management in the humanitarian sector, including experience in grant financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably Quick Point.
• Experience in working within a large departmental team.
• Ability to handle handled multiple projects, worked with INGO, NGO.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competencies:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel.
• Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.