Latest Vacancies at the African Development Bank Group (AfDB)

Reference: ADB/18/131
Location: Côte d’Ivoire
Grade: EL4
Position N°: 50092340

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF.
• The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).

The Hiring Department

• The Integrity and Anti-Corruption Department (PIAC) reports to the President and, as appropriate, to the Board of Directors. It has the overriding mandate to undertake unhindered investigations into allegations of corruption, fraud and misconduct or suspicions thereof.
• It investigates allegations of misconduct by Bank Staff, as well as allegations of fraud and corruption and sanctionable practices in activities, programs and projects financed by the Bank Group. In undertaking investigations, PIAC shall maintain the highest standards of professional proficiency and integrity.
• PIAC also develops preventive measures to proactively reduce the potential for misconduct, fraud or corruption within Bank Group operations.
• The Director, PIAC, is responsible for managing PIAC and ensuring that it fulfills its role of leading the Bank Group’s effort in the detection, investigation and reporting of violations of Bank Group’s standards of institutional integrity, including fraud, corruption and unethical behaviors.
• The Director will ensure high standards of excellence and will maintain strong partnerships within the Bank Group. The job’s objective is also to ensure confidentiality during the investigation of all allegations of corruption and staff misconduct, and provide Management with independent and objective appraisals.

Duties and Responsibilities

• The overall function of this position is to plan, organize and direct the work of the Integrity and Anti-Corruption Department which is responsible for the prevention of fraud and corruption and investigation on alleged staff misconduct, and Bank’s Group financed projects and operations, including procurement.

This involves the following specific duties:

• Manage the staff of the Department: determine the necessary human and professional requirements of the department; develop and maintain a qualified group of staff and an organizational structure that provides for the efficient and effective prevention and investigation of all of the Bank's internal programs and activities; ensure coordination of activities and cooperation between divisions; promote teamwork within the department; and ensure that the work is accomplished in the most cost and time efficient manner; review and approve annual performance evaluation and counsel staff on performance, training and career development issue and make recommendations on reward and disciplinary actions as necessary; resolve serious employee complaints; write/review departmental position descriptions to ensure that they are current and that they reflect the work required by the organization.
• Establishing and promoting PIAC’s vision, goals, development strategies, accountability standards and key result areas (KRAs) in support of the Bank Group’s objectives, in compliance with the established policies and to ensure that its own funds and funds entrusted to it are used for their intended purposes.
• Planning, developing and building up effective operations for PIAC and establishing performance and accountability guidelines that ensure consistency in decision-making.
• Implementing best international practices for the detection, investigation and prevention of staff misconduct, fraud and corruption. To that end, develop procedures governing the investigation process and the application of sanctions and other remedies to be applied as a result of investigative findings.
• Developing corporate strategies in cooperation with relevant Bank Group units, such as CHRM, the Ethics Office, the Legal Department, the Corporate Services Vice Presidency, Operations Policy Department, Quality and Results Department and the Procurement and Fiduciary Services Department  and Bank’s Regional Hubs and country offices  for the prevention, detection and deterrence of staff misconduct, fraud and corruption within the context of the Bank Group’s overall governance and anticorruption strategies, including raising awareness of the deleterious effects of fraud and corruption in the Bank’s operations.
• Directing outreach programs, training and dissemination of lessons learned from investigative results to Bank Group staff, Bank Group clients and other relevant external parties.
• Recruiting, training, mentoring, coaching and providing overall management of a multi-faceted team consistent with PIAC’s business requirements.
• Preparing operational and salary budgets and efficiently manage and monitor expenses relative to the budget and resources allocated to PIAC.
• Ensuring prompt and appropriate review consistent with established standards of all allegations and determine the viability of investigations.
• Representing the Bank Group in national and international fora on workplace misconduct, anticorruption and fraud and collaborate and cooperate with other institutions, notably, multilateral development institutions and other institutions engaged in the same functions as PIAC and develop best practices with comparator institutions to establish benchmarks with a view to improving internal processes.
• Collaborating to and organizing of interactive workshops with the Offices of the General Counsel, Ethics Officer and the Ombudsman and other relevant units and departments.
• Collaborating to and organizing of interactive meetings with the Office of the Auditor General with regards to controls failure detected during the investigation activities.
• Meeting as required with the President and preparing quarterly and annual reports to update the Office of the President and the Board of Directors on the appropriate actions to be taken as a result of investigative findings and preventive activities.
• Carrying out such other duties as may be reasonably requested by the President /and or the Board.

Selection Criteria
Including desirable skills, knowledge and experience:

• Minimum of a Master's Degree or its university equivalent in Law, Forensic Accounting, Criminal Justice and Investigation, Criminology or related disciplines. Litigation experience; Admission to the Bar (or equivalent) in at least one jurisdiction is a pre-requisite. Experience in Law enforcement is also an advantage
• Demonstrated track record of a minimum of ten (10) years of extensive and progressive experience in the anti-corruption and/or governance arena and in delivering best practice forensic investigative and preventive services in large, complex organizations with significant activity in Africa, including governmental entities in the same areas, 7 years of which must be at a managerial level.
• High level of integrity, moral values, and be widely respected and regarded for his/her competence and expertise and independence.
• High level of discretion and confidentiality;
• Communication
• Problem solving
• Team working and relations

Technical Competencies:

• Working knowledge of international standards, policies, and mechanisms to effectively reduce the risk of fraud and corruption and to promote transparency and accountability.
• Comprehensive knowledge of investigative practices, procedures and principles.
• Understanding of forensic techniques, specifically in areas related to financial, procurement and operational fraud.
• Strong talent management skills.
• Strong analytical skills, decisive decision making and an ability to conceive, formulate, and implement policies and programs;
• Strategic mindset; strong capacity to analyze actions from the perspectives of stakeholders and translate strategic thinking into compelling plan of action;
• Ability to build partnerships with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the institution.
• A good understanding of governance issues and anti-corruption work.
• Strong written, oral and interpersonal communication skills, including an ability to draft policy papers and to present logical, well-reasoned, and technically sound arguments in a persuasive manner.
• Effective relationship building skills and a strong client focus (proven track record for client- responsiveness.

Managerial/Leadership competencies:
Integrity and strong interpersonal skills, with ability to provide team leadership and to develop trust and demonstrate fairness:

• Ability to communicate and write effectively in English or French
• Able to speak and write effectively in both English and French
• Competence in the use of the Bank standard software applications (Word, Excel, Power point).

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Reference: ADB/18/130
Location: Côte d’Ivoire
Grade: PL3
Position N°: 50001407

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
• The President supervises several Departments and Units including Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Unit; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General & General Secretariat.
  

The Hiring Department

• The role of the Banks' Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank.
• PSEG serves as the Secretariat of the Boards of Governors and Boards of Directors and is comprised of: (i) the Immediate Office of the Secretary General (PSEG.0) which has the additional responsibility of managing the Records Management and Archives Section as well as the Conferences and Meetings Section; (ii) a Board Affairs and Proceedings Division (PSEG.1); and (iii) a Protocol, Privileges and Immunities Division (PSEG.2).
• The main functions of the Board Affairs and Proceedings Division (PSEG.1) are to: (i) Prepare the work programmes, agenda and schedules of meetings of the Boards and the Committees; (ii) Organize meetings of the Boards and their committees, as well as provide them with secretarial services; (iii) Provide secretariat services for the Boards of Governors and their subsidiary organs, and manage the relations between these Boards and Senior Management; (iv) Monitor the implementation of decisions of the Boards by the organizational units concerned; (v) Provide administrative, and support services to Elected Officers, and provide recruitment support for their offices; and (vi) Preserve and safeguard the Bank’s institutional memory

The Position

• The Chief Board Programme and Quality Control Coordinator’s main objective is to serve as Head of Board Programming, Coordination & Quality Control Section and is responsible for overseeing the work of the section in:
• Coordinating the preparation and implementation of the work programme of the Boards and their subsidiary organs;
• Follow-up of the decisions and recommendations the Boards and their subsidiary organs;
• Preparing, distributing and managing the documentation of the Boards.

Duties and Responsibilities
Under the supervision and guidance of the Division Manager, Board Affairs and Proceedings Division (PSEG.1), the Chief Board Programme and Quality Control Coordinator will:

• Assist in the preparation of the semi-annual programme of work of the Boards and their subsidiary organs and develop this planning tool to be consistent with the Bank's strategies and priorities as well as with the means (time and resources):
  • Review the semi-annual work of the Boards and their subsidiary organs in relation to the planned program and draw lessons for the programme of work to be prepared;
  • Make contact with all the organizational units of the Bank, at least two months before the beginning of the semester concerned, and ask them, by means of a memo, to submit to the Secretary General their work programme for the next semester;
  • Collect all information gathered and establish the work programme of Boards and their subsidiary organs, separating information and working documents, indicating progress in preparation, probable reporting period, organizational unit concerned;
  • Analyze, in a synthetic and qualitative manner, the semi-annual programme submitted, indicating the strategic axes and orientations for each sector (operations, finance, administration and institutional aspects), as well as possible constraints and expected results;
  • Analyze quantitatively the volume of work of the Boards and their subsidiary organs and indicate the number and type of documents to be submitted (loan amount, breakdown by sector, by window);
  • Organize a consultation meeting with the organizational units and submit the draft work programme;
  • Finalize the work programme and submit it to the Boards for approval.
• Coordinate and monitor the implementation of the work programme of the Boards and their subsidiary organs:
  • Establish on the basis of the bi-annual programme of work a bi-monthly rolling programme (BRAG) and update it periodically, in consultation with the organizational units;
  • Prepare monthly reports on the implementation of the six-month work programme and disseminate them to all organizational units;
  • Follow-up on Board decisions and recommendations;
  • Provide the organizational units and Senior Management of the Bank with any advice or information relating to the work programme;
  • Provide regular briefing to the Chairman of the Board on the progress of the lending program.
• Provide administrative support for the formulation and implementation of the work programme and for all other work of the Boards:
  • Attend meetings of Boards and subsidiary organs, as requested;
  • Maintain a daily dashboard for tracking and forwarding documents to Boards;
  • Monitor the timely delivery of documents and ensure their quality;
  • Supervise the preparation of agendas and their timely distribution;
  • Supervise and follow-up timely distribution of all board documents;
  • Assist in the preparation of the SG’s Brief for the President on the outcome of consultations with the Directors on the agenda items;
  • Review and revise summaries of deliberations prepared by departments;
  • Review the summaries of the decisions prepared by staff;
  • Prepare, if necessary, briefing notes (or flash reports) for the President after the informal meetings;
  • Assist the Chairpersons of the Committees and provide them with any required information.
• Analyze policy and program documents and technical reports submitted to the Boards and ensure that they are consistent with relevant guidelines, policies and rules. These include, but are not limited to, the following:
  • Operations to be approved and intervention strategy defined in the Country Strategy Papers (CSPs); Allocation of ADF resources to countries, sectors, arrears;
  • Country performance reviews; Recommendations contained in the documents and compatibility with rules and guidelines decided by the Boards; use of outstanding balances; additional loans);
  • Other aspects that may be brought to the attention of Management (recommendation of the CSPs with general policy of the Bank or situation of the countries).
• Assist in other multiple tasks, including the evaluation of staff performance, department’s contribution to the annual report, preparation of Annual Meetings, drafting policy documents; review of all important documents.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's Degree in Economics, Development Planning, Business Administration, Project and Development Finance, or other related disciplines;
• Hold a graduate degree in project planning and finance
• Have a minimum of seven (7) years of relevant professional experience preferably in a multilateral development institution
• Excellent understanding of the Bank group‘s policies, strategy and operational issues and Board processes;
• Strong interpersonal and communication skills; strong negotiating skills; ability to think strategically;
• Ability to work under pressure, prioritize work programs, and handle multiple tasks simultaneously;
• Ability to work effectively with other technical and management professionals of diverse occupational and cultural backgrounds in a cooperative team environment;
• Strong analytic skills.
• Supervisory capacity and ability to detect/correct errors in the work of subordinates.
• Ability to foster team-spirit, resolve disputes and reconcile members of the team.
• Communication: Provides clear and concise oral and written communication; presents oral information with clarity and appropriate style and adapts language and style to suit the requirements of a particular audience.
• Problem Solving: Applies business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
• Client Orientation: Ensures that the client is considered to be of primary importance in all transactions and interactions. Strives to understand, and when appropriate, anticipate client needs, and ensures that the client receives the best possible service from the Bank.
• Team Working and Relationships: Works with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point).