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Who We're Looking For

• The ideal candidate is reliable, assertive, and results-oriented, with a proven ability to manage HR functions in a structured, fast-paced environment.
• Prior experience in supporting HR operations within a construction-based workforce will be highly valued.

Scope of Responsibilities
Recruitment & Onboarding:

• Develop and update job descriptions in collaboration with hiring managers.
• Post job advertisements, screen applications, and coordinate interview processes.
• Issue offer letters and employment documentation in line with company standards.
• Plan and implement a thorough onboarding process for new hires to integrate seamlessly into the company culture and workflows.

Employee Data & Documentation:

• Maintain up-to-date and accurate employee records in both physical files and digital systems.
• Ensure the confidentiality, security, and accessibility of personnel data.
• Monitor contract periods, probation completions, and staff changes for timely follow-up.

Learning & Development:

• Work with department heads to identify skills gaps and training needs.
• Coordinate internal training sessions and manage relationships with external training providers.
• Keep comprehensive records of all learning and development activities.

Performance Management Support:

• Assist in scheduling and coordinating performance appraisals and evaluation sessions.
• Track performance metrics and support documentation of outcomes and improvement plans.
• Maintain performance history for all employees for use in development and promotion decisions.

Employee Relations & Workplace Culture:

• Serve as a point of contact for employee concerns, offering guidance and escalating issues appropriately.
• Support the resolution of conflicts, disciplinary actions, and grievance handling in accordance with company policy.
• Contribute to fostering a supportive, fair, and respectful work environment.

Payroll & Benefits Support:

• Coordinate with the finance department to prepare accurate payroll data including attendance, leave balances, and allowances.
• Assist in administering benefits such as pensions, health insurance, and statutory contributions.
• Ensure all staff records align with payroll submissions and statutory requirements.

HR Compliance & Reporting:

• Ensure adherence to Nigerian labor laws, internal policies, and industry best practices.
• Prepare monthly HR activity reports including recruitment updates, disciplinary cases, and staff headcount.
• Support audits and reviews as needed, ensuring readiness of all documentation.

Key Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• 2 - 3 years of hands-on HR experience, ideally within the construction or real estate industry.
• Strong understanding of HR policies, labor laws, and compliance processes in Nigeria.
• Excellent interpersonal skills with a high level of emotional intelligence and professionalism.
• Strong organizational and documentation skills with attention to detail.
• Proficient in Microsoft Office and HR software tools.
• Professional certification (e.g., CIPM, SHRM) is an added advantage.

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Summary

• We are seeking to hire a competent and detail-oriented Admin Officer for a 2-month contract. 
• The Admin Officer will play a critical role in ensuring smooth day-to-day administrative operations, supporting project teams, and maintaining an organized, efficient, and compliant office environment. 
• This position requires someone who is proactive, highly organized, and able to manage multiple administrative responsibilities with minimal supervision.

Scope of Responsibilities
Office Administration & Coordination:

• Manage daily office operations and ensure the smooth running of administrative systems.
• Serve as the first point of contact for internal and external communications, including phone calls, emails, and visitors.
• Maintain an organized filing system for company records, contracts, and correspondence (physical and electronic).
• Support coordination of office supplies procurement, inventory tracking, and vendor management.
• Ensure office equipment is in working order and coordinate necessary repairs or replacements.

Documentation & Record Management:

• Prepare and manage official correspondence, reports, and other administrative documents.
• Maintain accurate and up-to-date administrative records, staff attendance logs, and internal communication files.
• Assist in the preparation and collation of documents for meetings, reports, or audits.

Support to Project and Site Teams:

• Assist in coordinating logistics for staff and project teams, including transport, accommodation, and site communications.
• Maintain documentation for site visits, materials dispatch, and staff movement schedules.
• Liaise with site teams and management to track and support administrative needs on-site.

Compliance & Internal Processes:

• Ensure administrative processes are in line with company policies and regulatory requirements.
• Support the implementation and monitoring of workplace policies, safety protocols, and administrative controls.
• Maintain confidentiality and data protection protocols for all administrative activities.

General Support Duties:

• Schedule and coordinate meetings, prepare meeting minutes, and follow up on assigned action points.
• Assist HR and Finance departments with filing, logistics, and document organization as required.
• Carry out any other administrative tasks as assigned by supervisors or project leads.

Key Requirements

• Minimum of HND / Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of proven experience in an administrative or office support role, preferably in the construction or real estate sector.
• Excellent communication skills—both verbal and written.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital filing systems.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• High level of discretion, integrity, and professionalism.

Who We’re Looking For:

• We’re seeking a reliable, efficient, and resourceful administrative professional who can adapt quickly and contribute meaningfully to our client's operational success.
• Experience working in a project-driven or construction-related environment will be an added advantage.