Administrative Officer at ThePush

Summary

• We are seeking to hire a competent and detail-oriented Admin Officer for a 2-month contract. 
• The Admin Officer will play a critical role in ensuring smooth day-to-day administrative operations, supporting project teams, and maintaining an organized, efficient, and compliant office environment. 
• This position requires someone who is proactive, highly organized, and able to manage multiple administrative responsibilities with minimal supervision.

Scope of Responsibilities
Office Administration & Coordination:

• Manage daily office operations and ensure the smooth running of administrative systems.
• Serve as the first point of contact for internal and external communications, including phone calls, emails, and visitors.
• Maintain an organized filing system for company records, contracts, and correspondence (physical and electronic).
• Support coordination of office supplies procurement, inventory tracking, and vendor management.
• Ensure office equipment is in working order and coordinate necessary repairs or replacements.

Documentation & Record Management:

• Prepare and manage official correspondence, reports, and other administrative documents.
• Maintain accurate and up-to-date administrative records, staff attendance logs, and internal communication files.
• Assist in the preparation and collation of documents for meetings, reports, or audits.

Support to Project and Site Teams:

• Assist in coordinating logistics for staff and project teams, including transport, accommodation, and site communications.
• Maintain documentation for site visits, materials dispatch, and staff movement schedules.
• Liaise with site teams and management to track and support administrative needs on-site.

Compliance & Internal Processes:

• Ensure administrative processes are in line with company policies and regulatory requirements.
• Support the implementation and monitoring of workplace policies, safety protocols, and administrative controls.
• Maintain confidentiality and data protection protocols for all administrative activities.

General Support Duties:

• Schedule and coordinate meetings, prepare meeting minutes, and follow up on assigned action points.
• Assist HR and Finance departments with filing, logistics, and document organization as required.
• Carry out any other administrative tasks as assigned by supervisors or project leads.

Key Requirements

• Minimum of HND / Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of proven experience in an administrative or office support role, preferably in the construction or real estate sector.
• Excellent communication skills—both verbal and written.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital filing systems.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• High level of discretion, integrity, and professionalism.

Who We’re Looking For:

• We’re seeking a reliable, efficient, and resourceful administrative professional who can adapt quickly and contribute meaningfully to our client's operational success.
• Experience working in a project-driven or construction-related environment will be an added advantage.