Latest Jobs at The United Nations Children's Fund (UNICEF)

Purpose of the Position

• Under the supervision of the Chief of Operations/HR Manager, manage all human resource activities including the supervision of human resource staff in the Nigeria country office in accordance with the HR work plan, consistent with the Country Programme Management Plan. 
• The position will support Nigeria office in planning, monitoring and reporting on Human Resources Performance indicators relating to workforce planning, staff learning and development activities, performance management and coaching. 
• This will include providing office analytics on the respective indicators and determine projections following foreseeable staff changes eg. retirements; consult with managers on bottlenecks to achievement of set indicators and develop context relevant tools and systems for office-wide reporting in line with the regional office guidelines and requirements.

Key Expected Results

• Promote equity, transparency and consistency in the interpretation, determination, implementation and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff in the office.
• Support, implement and administer the effective and timely recruitment processes in the hiring and retaining the best talents available to support the strategic human recourses needs of the office.
• Ensure timely, equitable, transparent and systematic administration of all HR benefits, entitlements, contracts renewal and termination, performance management, promotions and other HR activities.
• Implement and administer the equitable, transparent and efficient GS job classification system in compliance with the established classification policy, guidelines, procedures and related requirements.
• Conduct timely and effective training programmes and briefing on career management to all staff in the office in order to support the capacity building and career development of all staff.
• Monitor staff/management issues and support/advise management and staff as appropriate to improve and resolve the issues. Provide administrative support to the staff-management bodies in the capacity of HR focal point in the office.
• Provides technical analysis and support to the management and planning process in the office as it relates to budget planning, staffing, organization design and other HR planning and development deliberations.

Key Accountabilities and Duties & Tasks

• Promote equity, transparency and consistency in the interpretation, determination and administration of international and local conditions of service, terms of employment, benefits and allowances in accordance with UNIUNICEF regulations and rules. Advise management and staff on correct interpretation and application of HR policies and procedures and provide counselling as required. Coordinate with relevant Government ministries and other appropriate local institutions to ensure the processing of international staff conditions of service, entitlements and privileges in country.
• Support the office's administrative and technical needs for professional officers, general service and temporary staff by implementing and administering effective and speedy recruitment procedures. Ensure organizational targets (geographic distribution, gender, etc.) are met while not compromising on the recruitment and retention of national staff of the highest caliber. Team with supervisors in the recruitment process to ensure integrity and merit in all selection procedures while supporting the needs of managers and goals of diversity. Promote equity, transparency and consistency in the selection and placement of staff.
• Ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations. Develop and implement plans, including timetables, for contract reviews, renewals and terminations; ensures timely notice to staff.
• Implement and administer the fair, equitable and systematic GS classification in compliance with the established standards and procedures as well as the classification principle of equal pay for work of equal value by ensuring all job descriptions are current and duly classified. Make recommendations on the organizational structure of the office and effective utilization of human resources (HR).
• Enhance staff's job performance by supporting the identification of training needs, preparation of training proposals and arranging for implementation and evaluation of training. Provide HR training and support as required in country, including at sub-office locations.
• Provide orientation briefing to newly arrived staff Promote a rational and attainable career management system to meet the office's current and future needs.
• Monitor potential staff – management issues; provide advice to managers/supervisors on appropriate approach to be used in sound performance management and in counselling staff. Serve as technical resource and provide administrative support to staff- management bodies such as SAP, APC, JCP, and JCC.
• Contribute to the budget preparation and review process through an analysis of staffing pattern and needs of the office. Participate in management meetings affecting HR planning and management.

Qualifications of Successful Candidate

• University degree in social sciences or other relevant disciplines (human resources, business administration, international relations, psychology, etc).  Additional human resources professional training an advantage.
• Two years of relevant professional work experience in human resources experience.
• Background/familiarity with emergency.
• Fluency of the local language of the duty station as well as proficiency in English.
• Data Management experience will be an advantage.

Competencies of Successful Candidate
Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies:

• Communication
• Drive for Result
• Working with People

Functional Competencies:

• Analyzing
• Applying Technical Expertise
• Following Instructions and Procedures
• Planning and Organizing
• Relating and Networking

Technical Knowledge:
Specific Technical Knowledge Required

• Job Classification Guidelines
• Local Salary Survey Methodology

Common Technical Knowledge Required:

• UN Staff Regulations and Rules and Personnel Directives
• UNICEF HR Policy & Procedures Manual (PAM) and rules and regulations, Administrative Instructions and Circulars
• UNICEF Financial rules and regulations, Budget policies, procedures, guidelines and instructions
• UNICEF training guidelines and procedures
• Field Security Manual
• Use of corporate office computer system applications and software, including LAN, email, word processing, spreadsheet, database, telecommunications
• Gender equality and diversity awareness

Technical Knowledge to be Acquired/Enhanced (for the Job):

• UN mission and system; International Code of Conduct
• UN policies and strategy to address international humanitarian issues and the responses
• UN Security practices and guidelines
• UN guideline on sexual exploitation and abuse by UN staff and partners
• Emergency programme policies, goals, strategies and approaches
• Emergency operations practices and guidelines
• UNICEF Mission and UNICEF Guiding Principles
• UNICEF programmatic goals, visions, positions, policies and strategies
• Rights-based and Results-based approach and programming
• Global human rights issues, specifically relating to children and women, and the current UNICEF position and approaches
• UN common system approach and harmonization in HR
• UNICEF's HR vision, goals, strategies and policies
• UNICEF HR Policy & Procedures Manual (PAM) and rules and regulations, Administrative Instructions and Circulars
• Case histories and precedents in HR areas
• Staff welfare and rights of staff members
• Organization design, HR planning, Staffing Strategy
• Recruitment/Selection/Placement
• Job Classification Guidelines
• Compensation Rules
• Benefits Administration (MIP, Van Breda, UNJSPF)
• Organizational change management (Fast change, Culture Management, Strategic organizational initiator)
• Career and Staff development
• Learning/Training
• Performance Management
• Staff Relations
• HR technology and systems

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Job Description

• The incumbent will be a member of UNICEF Supply team in Nigeria and will be responsible for the management of UNICEF warehouse and program supplies in Katsina, in close coordination with the Supply team and under the direct supervision of the Administrative assistant in Katsina.
• The Warehouse Assistant shall be responsible for warehouse and stock management in Katsina Field Office.
• In doing this the Warehouse assistant must ensure due diligence that all records are updated regularly with a view to match physical to VUISON records in complaint to UNICEF rules and regulations.

Key Expected Results
Summary of key functions/accountabilities:

• Ensure receipt and issuing of both programme and operations supplies.
• Ensure adequate recording of supplies in VISION (Receipt and Issues)
• Support in the dispatch of programme supplies to implementing partners
• Ensuring adequate emergency supplies are kept to respond to emergency
• Facilitates mid and end year stock taking
• Reporting and data management

Ensure receipt and issuing of both programme and operations supplies:

• All Supplies received into the Warehouse tallies with quantity and Specifications in the LPO and Oshodi delivery waybill.
• Match the delivery documents with the Physical Materials on ground. Check for damages.
• Records all receipts and issues into VISION immediately
• Ensure adequate issue documents are in place before issuing e.g signed VISION release, authority letter, ID card and allocation letter dully signed are available before issuing any programme supplies. 

Ensure adequate and timely recording of supplies in VISION in every transaction:

• Received Supplies are segregated into Programme Supplies and emergency Supplies Storage areas. Timely record all Supplies both in VISION software and on stock cards.
• Ensure that right quantity of items, description, unit of measurement and correct material codes are entered into VISION
• In case of drugs, ensure that correct expiry dates and batch numbers are recorded.

Support in the dispatch of programme supplies to implementing partners:

• In liaison with supply, supports dispatch of programme supplies to IPs by facilitating issuance  of supplies and loading in accordance to the allocation letter and release order
• Ensure the documentation is complete i.e authority letter, ID card, allocation letter and release  order
• Ensuring creation of Way bills by the supply assistant immediately upon loading.

Ensuring adequate emergency supplies are kept to respond to emergency:

• Ensuring weekly stock report to programme colleagues to ensure adequate pre-positioned supplies are maintained

Facilitates mid and end year stock taking:

• Ensure stock records are up-to-date e.g the stock cards and VISION records.
• Ensure supplies are readily arranged well to facilitate counting
• Supports the counters in identifying supplies to be counted
• Provide clarification where required

Reporting and data management:

•  Real time processing of transactions in VISION
• Stock card up dating
• Record keeping: Systematic filling of transactions supporting documents (Goods Received; Waybill; Signed returned waybills; …)
• Immediate information of the supervisor / Chief of Office / Supply manager in case of discrepancy; anomaly; identification of stocks at risk.

Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles)
Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core competencies:

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies:

• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

Educational Qualification and Experience

• Completion of secondary education, preferably supplemented by technical or university courses in Business Administration, Supply/Logistics/Warehouse Administration or related field is desirable.
• A minimum of 6 years of progressively responsible administrative or clerical work experience is required.
• Fluency in English and in the local language of the duty station required.

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Purpose of the Position

• Under the general supervision of the Education Specialist in the D-field office Bauchi, the incumbent of the post will provide technical support for effective delivery of the Girls Education Project Phase 3 (GEP3): a) Support project planning, implementation, monitoring & evaluation of quality interventions under GEP3; (b) Support the development of policy frameworks and advocacy on girls education at different levels; and (c) Ensure effective management and coordination of partners for quality delivery of expected results

Key Expected Results

• Support to program development and planning
• Program management, monitoring and delivery of results
• Technical and operational support to program implementation
• Networking and partnership building
• Innovation, knowledge management and capacity building

Qualifications of Successful Candidate

• University degree in Education, Development studies, or a relevant field(s)
• Two years of progressive professional work experience at national or international levels relevant to education programming which includes experience in capacity development, facilitation, planning and management, monitoring and evaluation.
• Experience working in the UN or other international development organization in an asset. Experience in national level development assistance is an asset.
• Experience in policy advocacy, partnership building, working through networks and leveraging funds to achieve results 
• Experience in education in emergency programming an asset.
• Excellent written and oral communication skills in English and local working language of the duty station
• Technical knowledge in education management information system (EMIS), educational planning, monitoring and evaluation, alternative education, gender, value for money (VFM)

Competencies of Successful Candidate
Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core competencies:

• Communication
• Working with people
• Drive for results

Functional Competencies:

• Formulating strategies and concepts
• Analyzing
• Applying technical expertise
• Learning and researching
• Planning and organizing