Latest Jobs at Concern for Women and Children Development Foundation (COWACDI)

Job responsibilities

• Key Responsibilities: Under the direct supervision of the HR Admin Coordinator and in collaboration with the finance and procurement/logistics and other program team members, the role will: 
• Co-ordinate office equipment/supplies by ensuring that all items and equipment necessary for effective day to day activities in the office are in good working condition.
• Pro-actively identify potential problems affecting the running of the office, proposing solutions to Line Manager and work to put them in place.
• Schedule and coordinate staff and other meetings and take detailed minutes.
• In coordination with line manager, develop and manage plans for office seating to ensure that all staff are suitably accommodated
• Raise monthly administrative/running cost budget for the purchase of goods and services required for day to day running of COWACDI office.
• Supervise the maintenance of COWACDI office premises, furniture, fittings and all equipment through regular servicing to ensure they are in a fully functioning state.
• Ensure effective admin support to COWACDI Programs. Provide regular Support to heads of various departments or Field offices on Admin related issues.
• Ensure the COWACDI Office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc., that are fully functioning and fit for purpose to enable all staff to operate with maximum efficiency 
• Manage and supervise the Janitor/Volunteer cleaners.
• Event coordination and planning – make sure adequate support is given for all events ensuring transparency and value for money.
• Ensure admin stores are effectively and efficiently managed.
• Ensure processes are in place for receiving and issuing out items in the store
• Ensure that administrative support is provided to other departments i.e., dealing with correspondence e-mails/ letters, filing and photocopying.
• Maintain a system for recording expenses.
• Receive invoice and review for accuracy.
• Respond to and resolve administrative inquiries and questions. 
• Ensure the effective and efficient use of all resources in order to keep costs low and ensure the security of staff, equal opportunity and other relevant policies.
• Ensure office facilities, computers and accessories are in good condition and at all times ready for use.
• File documents and correspondence in their respective file holders as per the established filing keys and procedures. • Ensure effective and timely provision of office supplies, utilities (electricity, water, internet, office phone) and essential services such as waste collection, cleaning/sanitation of the office, toilets, surroundings and tea/coffee to employees.
• Ensure that computers are protected from viruses; maintain efficient utilization of administrative services: fax, telephone, courier, communication radio, photocopier services, etc.
• Submit monthly report to line manager on admin related function and activities.
• Perform any other duty assigned  Additional Tasks:

Procurement and logistics:

• Assist to plans and develop all procurement activities within the delegation of Authority and contractual aspects of the procurements for the provision of various Goods & Services, considering local economic and other conditions. 
• Support in requisitioning offices/units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
• Assist in preparation and distribution of the request for quotations and conducts all aspects of quotations evaluation. 
• Assist in timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation.
• Assists in the procurement process for assigned activities
• Other tasks as requested by the line manager Accountability
• Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within the prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; supports and provides oversight, and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Analytical skills:
• Works on complex issues.
• Problems and issues, risks and benefits may have implications across several projects’ components.
• Required to develop new ways of doing things to better meet operational and program goals requiring creative or analytical ability.

Educational Qualification & Experience Requirements

• University Degree/HND in Business Administration.
• Experience:  2 – 3 years proven working experience as a Procurement/ Admin Personnel.
• Proficient in the use of Microsoft Word and Excel
• Excellent verbal communication and listening skills. 
• Language Requirements: Spoken English-Excellent; Written English-Good (ability to type and prepare reports and other documents as needed.) 

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Core Functions / Responsibilities

• The Finance Assistant is to assist the operations and finance manager by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record keeping of the day-to-day transactions in accordance with COWACDI policy and procedures. 

Specific responsibilities are as follows

• Ensure accuracy and completeness of payment documents in compliance to COWACDI and Donor policies and procedure.
• Coordinate with district teams for advance issuance and their timely adjustment of advances & Training’s documentation.
• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, crosschecking attendance sheets and verifying payments to be made in integra system.
• Posting all vouchers into transaction spreadsheet on daily basis for review by the manager.
• Ensure that all information in the spreadsheet is correct and complete.
• Processing of petty cash transactions on daily basis.
• Ensure petty cash is replenished on time to meet daily cash needs.
• Carry out cash count as per the COWACDI policy and schedule.
• Document the cash count sheets for records.
• Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
• Assist Finance team in monthly bank & account reconciliation.
• Ensure all the financial documents are properly filed & numbered in Box.
• ‘Paid’ stamping of all the invoices and related documents before filing.
• Ensure timely preparation of tax & deposit into bank.
• Visit Bank for necessary collection & submission of financial documents.
• Good knowledge of Account payable and receivable processes.
• Monthly processing of PAYE and all statutory deductions for remittance.
• Ensuring monthly collection of PAYES and all deductions receipt and filing it
• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise •       Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Perform any other task assigned by the line manager.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions. 
• Review funding allocations to enable proper guidance to programs and proper coding. 
• Provide training to program staff on finance issues. 
• Produce monthly and quarterly reports to be reviewed by your supervisor.

Skills:

• Interpersonal skill; Communication and negotiation skills; Administrative & Time Management skills; Must have strong analytical, planning and people management skills; Ability to prepare clear and concise report

Essential:

• An HND/BSc in Accounting.
• 2 years’ experience especially in the humanitarian setting or/and 1 year audit or accountancy work experience
• Attention to Detail
• Good knowledge of Microsoft Excel
• Ability to work under pressure and sometimes shift between work time
• Ability to work within a multicultural and multi-religious settings

Languages:

• Fluency in English and working knowledge the local language.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is actionoriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an

informative, inspiring, and motivational way.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the location of the duty station within commuting distance will be considered. • Appointment will be subject to certification that the candidate is medically fit for appointment.

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The overall purpose of the role:

• The Monitoring, Evaluation, Accountability, and Learning (MEAL) Assistant is responsible for monitoring operations of the project’s MEAL system to support program management and accountability functions.
• He/she contributes toward the relevance, effectiveness, and efficiency of the Monitoring, and Evaluation unit as well as the overall COWACDI vision programming.

Specific responsibilities are as follows

• Assist in developing project monitoring plans and operational monitoring tools (e.g., checklists, questionnaires, interviews survey forms, etc.) with clear and concise roles, timelines, and targets.  
• In close coordination with the MEAL Coordinator and Project Manager support data collection through household surveys, key informant interviews, and focus group discussion in a timely manner and assist in translating data collection tools including post-intervention monitoring tools, baseline, mid-term, end-line, and impact evaluation methodologies.
• Participate in strengthening existing MEAL systems for the projects and keep records of MEAL documents in hard and soft copies, organize them based on the activity related upload them into the organization storage cloud according to the data management system, and present them when required.  
• Support in assessing the validity of monitoring and evaluation data through a review of activities, completed monitoring forms/databases, and a review of aggregate level statistics reported.  
• Conduct periodic field monitoring visits to maintain current information for accurate documentation and reporting, coordinate logistics, and play a key role in all internal and external assessments.  
• Assist in collecting and presenting relevant information and support in the project reporting by closely coordinating with project teams and focal persons to assist the program implementation teams.
• Provide timely and accurate reports and draft forms that harmonize field needs and database reporting.  
• Work closely with the project staff to document accurate and concise success stories / human interest stories and record also share lessons learned from project evaluations to all project team members.
• Closely follow up with complaints, response, and feedback mechanisms.
• Coordinate on designing pre- and post-training evaluation questionnaire that responds to the needs of the project
• Coordinate data gathering for reviews and evaluations and contribute to project evaluation processes, monitor and evaluate overall progress on the achievement of results
• Supervise all MEAL casual workers (Enumerators and Data Entry clerks), and conduct training for casual workers on data collection methodologies also supervising quantitative data collection activities
• Conduct data quality checks in the field and ensure the accuracy and completeness of survey questionnaires, provide supervision for data entry of quantitative data, clean data, and conduct data analysis.
• Ensure that hard copies and soft copies of data collected are kept at project sites, develop and maintain database backup and filing systems for program data 
• Prepare informative field reports, identify shortcomings, and make relevant recommendations on a regular basis
• Assist in the implementation of monitoring and evaluation activities and ensure that strategies are implemented according to plan
• Report monthly, quarterly, half-yearly, and annual progress on all project activities to the program manager and Coordinator.
• Participate in annual project reviews and planning workshops and assist the program manager/officer in preparing relevant reports;
• Prepare work plans, budgets, MEAL plans, data capture, and reporting using monitoring tools to track project indicators as per the performance framework 
• Support the project implementation team to document and disseminate lessons learned and best practices. 
• Participate in operation research within the project and in other continuous quality improvement initiatives within the project.
• Perform any other tasks assigned by the MEAL Coordinator/Officer or her/his designate

Skills and Competences

• Experience in monitoring, evaluation, accountability, and learning, including knowledge of remote implementation.  
• Experience producing MEAL reports including baselines, endlines, FGD reports, and post-intervention monitoring.  
• Experience supervising a team and coordinating with different stakeholders for the implementation of MEAL activities.  
• Excellent and demonstrable analytical, communication, and writing skills.
• Knowledge of the usage of Kobo collect for MEAL data collection and MS Office software packages (Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
• Analytical and attention to details 
• Excellent computer skills 
• Ability to work under pressure and meet deadlines with minimal supervision  
• Good analytical and presentation skills 
• Strong team- player  
• Good interpersonal, oral, and written communication and presentation skills
• Problem-solving skills

Education and Working Experience

• BSc or HND in related Development studies, social sciences, etc., with at least 2 years of working experience in a similar role
• Demonstrate excellent writing and analytical

Essential:

• Excellent understanding and practical experience with MS Office applications, especially MS Word and Excel.
• Knowledge of simple Excel functions, including formulas and creating graphs from data sets.
• Strong commitment to gender equality and social justice
• At least 2 years’ experience of work in emergency or development context projects, preferably in monitoring and evaluation roles (MEAL) or in project management roles.
• Basic understanding of Monitoring, Evaluation, Accountability, and Learning.
• Background on database management
• Experience in MEAL concepts and tools
• Must demonstrate the ability to handle multiple tasks produce reports on time and work both independently and in a multi-disciplinary and multicultural team environment
• Experience in working with quantitative and qualitative data.

Languages:

• Fluency in English and working knowledge of the local language.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the location of the duty station within commuting distance will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.

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Overall purpose of the role:

The NFI Project Assistant is in charge of the implementation of NFI activities in Yusufari, including participation in distributions, supporting monitoring and evaluation, reporting after each distribution and compliance with relevant NFI SOPs.

• Provides administrative or technical support within NFI area
• Assist the NFI officer in ensuring quality of the planning, implementation and follow up of NFI activities
• Support distribution activities

Sector responsibilities: NFI item distribution, hygiene item distribution, facilitation and trainings on use and distribution management.

Core Functions / Responsibilities

• Provide technical assistance in the implementation of NFI program, including monitoring of distributions in the area of intervention.
• Monitor and track achievements as per the project implementation plan, wok plan and operationalized linked to project documents. Assist in monitoring work of supplies in coordination with the team.
• Verify activities are performed in accordance with the specifications in the project proposal and notify in a timely manner of any change request pertinent;
• Adhere and respect the projects work plan (project schedule) designed by NFI Program Manager. Inform of any delay or workaround required for timely completion of activities;
• Facilitate use of feedback mechanism for beneficiaries through meetings, regular focus group discussions to assess impact and quality of activities
• Contribute to contingency planning for emergency response if required
• Produce daily and weekly progress reports, provide accurate data analysis and related updates, and share with project officer without delay
• Accompany the Project Officer, Manager, donor, and/or other interested visitors to project sites, providing inputs on progress and overall context.
• Perform such other duties as required that may be assigned by the Supervisor.

Required Competencies and Skills

The incumbent is expected to demonstrate the following values and competencies:

• All COWACDI staff members must abide by and demonstrate these values:
• Inclusion and respect for diversity: Respect and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance. •   Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated. Core Competencies – Behavioural Indicators – Level 1:
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
• Minimum 2 years of relevant work experience
• Commitment to learning and implementing organizational policies and procedures
• Good skill in MS Word, Excel, and PowerPoint
• Fluency in local language
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English. Other:
• Only candidates residing in the location of the duty station and within commuting distance of the duty station will be considered.
• An appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
• The appointment is subject to funding confirmation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Educational Qualification & Experience Requirements

• Bachelor’s Degree or its Equivalent preferably in Disaster Management, Project Management, Humanitarian Refugee Studies, Statistics, Civil engineering, Social Science, Sociology, Psychology, or a related field from an accredited academic institution with two years of relevant professional experience. •    Prior work experience in a non-governmental organization (NGO) preferred.

Language required:

• Fluency in oral and written English is required. Hausa and Native Language of the area would be an added advantage.

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Overall purpose of the role:

The NFI Project Officer working under the overall supervision of the Head of Sub Office and direct supervision of Program Manager (NFI), the incumbent will be responsible for carrying out project functions for NFI Unit in accordance with COWACDI’s regulations, rules and procedures. In particular, s/he will be in charge of the implementation of NFI activities in Yusufari, including participation in distributions, supporting monitoring and evaluation, reporting after each distribution and compliance with relevant NFI SOPs.

• Supervises the NFI assistant and the community enumerators in ensuring quality implementation and follow up of NFI activities
• Supports and monitors distribution activities

Sector responsibilities: NFI item distribution, hygiene item distribution, facilitation and trainings on use and distribution management.

Core Functions / Responsibilities

• Support NFI Program Manager in implementation of NFI projects according to the agreed donor response strategy and plan which may include project designing, development, monitoring and supervision of NFI program.
• Provide support to both project development and project implementation and monitor specific aspects of project implementation, identify, and propose actions to expedite the delivery of inputs.
• Monitor financial, administrative, and technical aspects, in line with COWACDI’s policies and procedures, as well as donor requirements.
• Support NFI Program Manager in programmatic and financial aspects of all NFI projects including direct responsibility for supervision of NFI Unit staff and coordination with consultants working in that portfolio.
• Maintain close cooperation with all partners, applying quality control to all aspects of the projects’ implementation, ensuring timely and accurate donor reporting and maximum donor/partner visibility.
• Maintain liaison with local and state authorities throughout the project implementation cycle, including provision of guidance and status updates in coordination with all units involved in the program.
• Provide technical assistance in the formulation of the overall planning for priorities and activities in the relevant area.
• Ensure that logistical arrangements and internal procedures for monitoring and reporting are well understood and implemented.
• Ensure that Accountability to Affected Population (AAP), Communication with Communities (CwC), protection, GBV risk mitigation and other cross cutting issues are integrated and followed through in NFI programming.
• Represent COWACDI’S NFI unit in relevant Sector and inter-agency meetings as well as the NFI Technical Working Group
• Support the NFI Program Manager to mentor and build the capacities of NFI Unit staff in the thematic area as required.

Skills:

• Interpersonal skill; Communication and negotiation skills; Administrative & Time Management skills;
• Must havestrong analytical, planning and people management skills; Ability to prepare clear and concise report

Languages:

• Fluency in English and working knowledge the local language.

Required Competencies

• The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is actionoriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies:

• Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicate a clear strategic direction.

Required Qualifications and Experience

• Bachelor’s degree in accounting, Development, Social Sciences, Business Administration or a related field from an accredited academic institution or University in the above fields with three years of relevant professional experience, a Master’s degree is an added advantage.
• Minimum of three years of relevant experience in humanitarian field
• Experience with NFI program and Cash-Based Interventions is mandatory.
• Experience supervising staff with roles and tasks of a similar nature to this assignment.
• Experience in project management, budgeting, reporting, and record-keeping is desirable.
• Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc.).

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the location of the duty station within commuting distance will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.