Finance Assistant at Concern for Women and Children Development Foundation (COWACDI)

Core Functions / Responsibilities

• The Finance Assistant is to assist the operations and finance manager by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record keeping of the day-to-day transactions in accordance with COWACDI policy and procedures. 

Specific responsibilities are as follows

• Ensure accuracy and completeness of payment documents in compliance to COWACDI and Donor policies and procedure.
• Coordinate with district teams for advance issuance and their timely adjustment of advances & Training’s documentation.
• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, crosschecking attendance sheets and verifying payments to be made in integra system.
• Posting all vouchers into transaction spreadsheet on daily basis for review by the manager.
• Ensure that all information in the spreadsheet is correct and complete.
• Processing of petty cash transactions on daily basis.
• Ensure petty cash is replenished on time to meet daily cash needs.
• Carry out cash count as per the COWACDI policy and schedule.
• Document the cash count sheets for records.
• Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
• Assist Finance team in monthly bank & account reconciliation.
• Ensure all the financial documents are properly filed & numbered in Box.
• ‘Paid’ stamping of all the invoices and related documents before filing.
• Ensure timely preparation of tax & deposit into bank.
• Visit Bank for necessary collection & submission of financial documents.
• Good knowledge of Account payable and receivable processes.
• Monthly processing of PAYE and all statutory deductions for remittance.
• Ensuring monthly collection of PAYES and all deductions receipt and filing it
• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise •       Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Perform any other task assigned by the line manager.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions. 
• Review funding allocations to enable proper guidance to programs and proper coding. 
• Provide training to program staff on finance issues. 
• Produce monthly and quarterly reports to be reviewed by your supervisor.

Skills:

• Interpersonal skill; Communication and negotiation skills; Administrative & Time Management skills; Must have strong analytical, planning and people management skills; Ability to prepare clear and concise report

Essential:

• An HND/BSc in Accounting.
• 2 years’ experience especially in the humanitarian setting or/and 1 year audit or accountancy work experience
• Attention to Detail
• Good knowledge of Microsoft Excel
• Ability to work under pressure and sometimes shift between work time
• Ability to work within a multicultural and multi-religious settings

Languages:

• Fluency in English and working knowledge the local language.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is actionoriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an

informative, inspiring, and motivational way.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the location of the duty station within commuting distance will be considered. • Appointment will be subject to certification that the candidate is medically fit for appointment.