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Overview of position

• Working under the overall supervision of the Head of Sub Office & the direct supervision of the Supply Chain Assistant, the selected candidate will be responsible for carrying out warehousing & logistics functions in accordance with our clients regulations, rules & procedures.

Role Objectives

In particular, s / he will:

• Liaise with the procurement / logistics / warehouse regarding, goods release, dispatch & reception of consignments in Yola & cargo shipments to the field.
• S / he will be responsible for the coordination, preparation & maintenance of warehouse related activities & updating inventory records.
• Ensure that necessary checks are in place by updating stock cards & bin cards are in place for all stored items, issue waybill & any forms related to the in & out movement of the material / goods/spare parts from the warehouse & ensuring stock is issued on a FIFO basis.
• Support the monitoring of Casual Laborers in the warehouse & prepare the monthly timesheets for Casual Laborers.
• Verify, organize & orderly archive the vehicles running log sheets & oversee repair / maintenance of vehicles & track maintenance / repair records.
• Allocate / assign vehicles based on vehicle requests & manage vendor vehicles & process monthly payment to vendor.
• Assist in managing office facilities, ensuring a well maintained environment & addressing facility issues promptly.
• Monitor inventory levels, ensure timely replenishment & maintain accurate usage records of office consumables.
• Accurately manage generator logs & ensure timely maintenance to prevent power disruptions.
• Perform any other duty as assigned.

Project Reporting

• This role will be working under the overall supervision of the Head of Sub Office & the direct supervision of the Supply Chain Assistant.

Key Competencies

• Bachelors degree with a minimum of two years progressive experience in supply chain & / or warehousing & transport / logistics or a diploma certificate with a minimum of four years progressive experience in the same fields.
• Previous experience in fleet management, materials handling & warehousing.
• Experience working with any UN agency or an international humanitarian field is an added advantage.
• Technical knowledge on use of Microsoft Office (Word, Excel, Power Point).
• Experience working in complex & demanding contexts highly required.
• Must be fluent in both English & Hausa.
• Takes responsibility for action & manages constructive criticisms.
• Works effectively well with client & stakeholders.
• Promotes continuous learning for self & others.
• Listens & communicates clearly, adapting delivery to the audience.
• Actively seeks new ways of improving programs or services.
• Develops effective partnerships with internal & external stakeholders.
• Identify ways & implement actions to improve performance of self & others.
• Plans work, anticipates risks & sets goals within area of responsibility.
• Displays mastery of subject matter.
• Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns & promotes equal gender participation.
• Displays awareness of relevant technological solutions.
• Works with internal & external stakeholders to meet resource needs of our client (optional depending on position level).
• Proficiency in Microsoft Office tools is an advantage.
• Requires the technical skills to use design software programs mentioned above & possess a general interest & aptitude for learning new technology.
• Excellent oral & written communication skills, including experience presenting to multiple audiences (e.g., technical & non technical, government circle).
• Good inter personal skills & very friendly disposition stemming from proven experience.

Team management

• This role has no team management responsibility.

Further Information

• Internals of the organization & NMS candidates, as well as external female candidates, will be considered as first tier candidates.
• The appointment is subject to funding confirmation.
• This vacancy is also open to second tier candidates.
• The appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements & security clearances.

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Overview of Position

• Our client in Nigeria had a partnership with Albarka Health Spring Foundation (AHSF) to implement a nutrition program in Sokoto State. The program is to register & verify 5,400 beneficiaries for the nutrition humanitarian cash programmin 4 LGAs of Sokoto state namely Ilela, Goronyo, Rabah & Tangaza. The partner worked closely with United Bank for Africa (the financial service provider contracted by our client to disburse cash to beneficiaries) to verify the beneficiaries & monitor the cash handover processes inclusive of analysis of end user monitoring.
• Post program implementation, our client is initiating a verification exercise for the cash transfer program. The Facilitators are to support our clients Sokoto field office for “in person” * remote verification of humanitarian cash transfer prograe’s beneficiaries * activities in Ilela, Goronyo, Rabah & Tangaza. The Facilitators will support with in person verification of 15% of the beneficiaries in 4 LGAs whereas additional 10% beneficiaries will be verified remotely through phone numbers (if available), community leaders etc. Locations are extremely hard to reach areas where our clients personnel cannot be deployed to perform the mentioned verification exercise. Considering that, request for 12 facilitators (3 Facilitator per LGA) is required to be recruited.

Role Objectives

Following guidance from Nutrition Specialist & our clients team, the LGA Facilitators will be responsible for the team's:

• Verification & validation of the accuracy & reliability of registered data of beneficiaries.
• Physical verification of 15% (810) beneficiaries in 4 LGAs confirming receiving of total amounts in 3 installments as per agreed plan.
• Remote verification & validation of additional 10% (540) beneficiaries confirming receiving of total amounts in 3 installments as per agreed plan.
• Collect data using data collection tool & transmit same to supervisor on daily basis.
• Documenting key findings highlighting observed status of activities against intervention plans & recommendations for areas of improvement.
• Carry out any other task that may be assigned.

Deliverables:

• Weekly data submission & summary of findings coming from verification exercise & field observations.
• End of assignment report.
• List of verified beneficiaries with complete details of verification information.
• List of non reachable beneficiaries.
• Key findings of the verification exercise challenges & set of recommendations / area of improvement.
• Any other tasks assigned by the supervisor.

Project Reporting

• This role reports to the line manager.

Key Competencies

• Bachelors degree in social science, statistics, social & economic public policy, development economics, international development or any other related field.
• Fluency in English (verbal & written).
• Knowledge of the local working language of the duty station is required.
• Excellent communication, facilitation & writing skills.
• Computer skills, including internet navigation & various office applications.
• At least 3 years of progressively responsible strong professional experience in monitoring & data collection in humanitarian settings.
• Experience working with governments & UN agencies providing support on monitoring or data collection.
• Experience in complex humanitarian settings is mandatory.
• Familiarity with or past experience working with our client & / or other similar UN organizations or development agencies is an added advantage.
• Willingness to travel to remote regions of the country.
• Demonstrated ability to work in a multi cultural environment & establish harmonious & effective working relationships.

Team Management

• This role has no team management responsibility.

Further Information

• Qualified female candidates are encouraged to apply for this role.