Jobs at Smart Partners

Key Responsibilities

• Assist in verifying the existence of the company's assets and ensure that all assets are adequately safeguarded against loss, theft, or misuse.
• Review stock records and perform reconciliations to identify and resolve discrepancies.
• Assess and monitor compliance with the company's policies, procedures, and internal control frameworks.
• Coordinate and facilitate quarterly and annual stock-taking exercises.
• Prepare and submit monthly audit reports and other management reports as required.
• Review cash transactions, cash balances, and related records to ensure accuracy and accountability.
• Evaluate the adequacy, accuracy, and reliability of financial and operational information to support management decision-making.
• Review and monitor security activities across the organization to ensure compliance with established security protocols.
• Conduct production audits, including reviews of capacity utilization, machine maintenance, production efficiency, and wastage control.
• Coordinate ISO-related activities and support compliance with applicable quality management standards within the organization.
• Supervise and document the destruction of production wastages in collaboration with the Production and Security Departments.
• Perform any other audit, compliance, or operational responsibilities assigned by the Head of Internal Audit.

Qualifications & Requirements

• Bachelor's Degree in Accounting, Finance, Economics, or any related discipline.
• Professional certification as a Certified Internal Auditor (CIA) or an equivalent recognized audit qualification.
• Relevant experience in internal audit, operational audit, or risk management within a manufacturing or production environment is an added advantage.
• Strong analytical, investigative, and report-writing skills.
• Good understanding of internal controls, risk management, inventory management, and audit methodologies.
• High level of integrity, attention to detail, and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with ERP systems is an advantage.
• Preferably male to support gender balance within the team.

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Job Summary

• The Finance Officer is responsible for supporting the organization's financial management by ensuring accurate financial record-keeping, timely processing of transactions, regulatory compliance, budget monitoring, and effective cash flow management.
• The role contributes to sound financial reporting, internal controls, and informed business decision-making.

Key Responsibilities

• Prepare and maintain accurate financial records, journals, ledgers, and supporting documentation.
• Process accounts payable and receivable, ensuring timely payments and collections.
• Prepare bank reconciliations and reconcile general ledger accounts on a regular basis.
• Monitor daily cash flow and manage petty cash in line with company policies.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Support the preparation and monitoring of budgets, forecasts, and financial performance reports.
• Ensure compliance with statutory obligations, including tax remittances, pension contributions, and other regulatory filings.
• Assist in payroll processing and ensure the accuracy of salary-related financial records.
• Maintain fixed asset registers and monitor asset acquisitions, disposals, and depreciation.
• Support internal and external audit exercises by providing required financial records and documentation.
• Strengthen and maintain internal financial controls to safeguard company assets and minimize financial risks.
• Monitor expenses to ensure they align with approved budgets and company policies.
• Liaise with banks, auditors, regulatory authorities, and other financial stakeholders as required.
• Generate financial analyses and reports to support strategic and operational decision-making.
• Perform any other finance and accounting duties assigned by the Finance Manager or Head of Finance.

Qualifications & Requirements

• Bachelor's Degree in Accounting, Finance, Economics, or a related discipline.
• 3–4 years of relevant experience in finance or accounting.
• Strong knowledge of financial reporting, budgeting, taxation, and financial controls.
• Proficiency in Microsoft Excel and accounting/ERP software (e.g., Sage, QuickBooks, SAP,or similar).
• Sound analytical, numerical, and problem-solving skills.
• High level of accuracy, integrity, confidentiality, and attention to detail.
• Excellent communication, interpersonal, and report-writing skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

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Job Summary

• The Senior Procurement Officer is responsible for executing procurement activities, managing supplier relationships, coordinating sourcing processes, negotiating purchases, and ensuring timely acquisition of goods and services in line with company policies, budget, and quality standards.
• The role supports procurement planning, contract administration, vendor performance management, and continuous process improvement.

Key Responsibilities
Procurement Execution:

• Coordinate end-to-end procurement activities from requisition to delivery.
• Prepare RFQs, RFPs, purchase orders, and procurement documentation.
• Ensure timely procurement of goods and services.
• Monitor procurement timelines and expedite critical purchases.

Supplier Management:

• Identify, evaluate, and recommend qualified suppliers.
• Maintain supplier records and approved vendor lists.
• Monitor supplier performance and recommend improvements.
• Build and sustain productive supplier relationships.

Sourcing & Negotiation:

• Obtain competitive quotations from multiple vendors.
• Negotiate pricing, payment terms, delivery schedules, and warranties.
• Recommend sourcing decisions that achieve value for money.

Contract Administration:

• Support contract preparation and administration.
• Monitor supplier compliance with contract terms.
• Track contract expiration and renewal schedules.

Compliance:

• Ensure procurement activities comply with company policies and regulatory requirements.
• Maintain complete procurement records for audit purposes.
• Uphold transparency and ethical procurement practices.

Inventory & Coordination:

• Collaborate with stores, operations, and finance to ensure material availability.
• Monitor stock levels and support replenishment planning where applicable.
• Follow up on outstanding deliveries and supplier commitments.

Reporting:

• Prepare procurement status reports.
• Track procurement KPIs and vendor performance.
• Maintain procurement databases and documentation.

Continuous Improvement:

• Identify opportunities to improve procurement processes.
• Support digitalization and automation initiatives within procurement.
• Mentor junior procurement staff where required.

Qualifications

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Economics, Engineering, or related discipline.
• Professional procurement certification is an advantage.

Experience:

• 3–5 years' procurement experience.
• Demonstrated experience in supplier sourcing, negotiations, and procurement operations.
• Experience using ERP or procurement management systems is preferred.

Technical Competencies:

• Procurement operations
• Vendor sourcing
• Supplier relationship management
• Purchase order management
• Contract administration
• Negotiation skills
• Cost analysis
• Inventory coordination
• Procurement reporting
• ERP systems
• Microsoft Excel and Office Suite

Behavioral Competencies:

• Negotiation and influencing
• Analytical thinking
• Problem-solving
• Integrity and accountability
• Communication skills
• Relationship management
• Organizational skills
• Attention to detail
• Time management
• Teamwork
• Customer focus
• Adaptability.

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Job Summary

• The Procurement Manager is responsible for developing and executing the organization's procurement strategy to ensure timely, cost-effective, and quality acquisition of goods and services.
• The role oversees vendor management, contract negotiations, procurement governance, budgeting, compliance, and continuous process improvement while ensuring optimal value for money and uninterrupted business operations.

Key Responsibilities
Strategic Procurement:

• Develop and implement procurement strategies aligned with organizational objectives.
• Prepare and execute procurement plans and sourcing strategies.
• Identify cost-saving opportunities without compromising quality or service.
• Monitor procurement market trends, pricing, and supply risks.

Procurement Operations:

• Oversee end-to-end procurement activities from requisition to purchase order issuance.
• Ensure timely procurement of goods, services, and capital equipment.
• Approve purchase requests and procurement documentation within delegated authority.
• Monitor procurement cycle times and improve operational efficiency.

Supplier & Vendor Management:

• Develop and maintain a robust supplier database.
• Source, evaluate, prequalify, and onboard reliable vendors.
• Lead supplier negotiations on pricing, payment terms, warranties, and service levels.
• Conduct periodic supplier performance evaluations and relationship management.

Contract Management:

• Lead contract negotiations and administration.
• Ensure procurement contracts comply with organizational policies and legal requirements.
• Monitor contract performance, renewals, and vendor obligations.

Financial Management:

• Manage procurement budgets and spending.
• Ensure value-for-money procurement.
• Analyze procurement spend and prepare cost optimization reports.
• Collaborate with Finance to ensure accurate budget utilization.

Compliance & Risk Management:

• Ensure compliance with procurement policies, regulatory requirements, and ethical standards.
• Maintain transparency, fairness, and accountability throughout procurement processes.
• Mitigate procurement risks and supply chain disruptions.

Stakeholder Management:

• Partner with internal departments to understand procurement requirements.
• Provide procurement advisory support across the business.
• Resolve procurement-related issues promptly.

Leadership & Team Management:

• Lead, mentor, and develop the procurement team.
• Set departmental KPIs and monitor performance.
• Drive continuous improvement initiatives within the procurement function.

Reporting & Analytics:

• Prepare procurement reports, supplier performance dashboards, savings reports, and management presentations.
• Track procurement KPIs and recommend improvements.

Qualifications

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Economics, Engineering, or related discipline.
• Professional certification (CIPS, or equivalent) is highly desirable.
• Master's degree is an added advantage.

Experience:

• 5–7 years' procurement experience.
• Minimum of 2 years in a managerial or supervisory procurement role.
• Experience managing strategic sourcing, contract negotiations, and supplier relationships.

Technical Competencies:

• Strategic sourcing
• Vendor management
• Contract negotiation
• Category management
• Spend analysis
• Cost reduction strategies
• ERP/Procurement systems
• Inventory awareness
• Procurement planning
• Budget management
• Data analysis and reporting
• Microsoft Excel and procurement software

Behavioral Competencies:

• Strategic thinking
• Leadership
• Negotiation and influencing
• Decision-making
• Financial acumen
• Integrity and ethics
• Communication skills
• Relationship management
• Problem-solving
• Attention to detail
• Analytical thinking
• Time management.