Procurement Manager at Smart Partners

Job Summary

• The Procurement Manager is responsible for developing and executing the organization's procurement strategy to ensure timely, cost-effective, and quality acquisition of goods and services.
• The role oversees vendor management, contract negotiations, procurement governance, budgeting, compliance, and continuous process improvement while ensuring optimal value for money and uninterrupted business operations.

Key Responsibilities
Strategic Procurement:

• Develop and implement procurement strategies aligned with organizational objectives.
• Prepare and execute procurement plans and sourcing strategies.
• Identify cost-saving opportunities without compromising quality or service.
• Monitor procurement market trends, pricing, and supply risks.

Procurement Operations:

• Oversee end-to-end procurement activities from requisition to purchase order issuance.
• Ensure timely procurement of goods, services, and capital equipment.
• Approve purchase requests and procurement documentation within delegated authority.
• Monitor procurement cycle times and improve operational efficiency.

Supplier & Vendor Management:

• Develop and maintain a robust supplier database.
• Source, evaluate, prequalify, and onboard reliable vendors.
• Lead supplier negotiations on pricing, payment terms, warranties, and service levels.
• Conduct periodic supplier performance evaluations and relationship management.

Contract Management:

• Lead contract negotiations and administration.
• Ensure procurement contracts comply with organizational policies and legal requirements.
• Monitor contract performance, renewals, and vendor obligations.

Financial Management:

• Manage procurement budgets and spending.
• Ensure value-for-money procurement.
• Analyze procurement spend and prepare cost optimization reports.
• Collaborate with Finance to ensure accurate budget utilization.

Compliance & Risk Management:

• Ensure compliance with procurement policies, regulatory requirements, and ethical standards.
• Maintain transparency, fairness, and accountability throughout procurement processes.
• Mitigate procurement risks and supply chain disruptions.

Stakeholder Management:

• Partner with internal departments to understand procurement requirements.
• Provide procurement advisory support across the business.
• Resolve procurement-related issues promptly.

Leadership & Team Management:

• Lead, mentor, and develop the procurement team.
• Set departmental KPIs and monitor performance.
• Drive continuous improvement initiatives within the procurement function.

Reporting & Analytics:

• Prepare procurement reports, supplier performance dashboards, savings reports, and management presentations.
• Track procurement KPIs and recommend improvements.

Qualifications

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Economics, Engineering, or related discipline.
• Professional certification (CIPS, or equivalent) is highly desirable.
• Master's degree is an added advantage.

Experience:

• 5–7 years' procurement experience.
• Minimum of 2 years in a managerial or supervisory procurement role.
• Experience managing strategic sourcing, contract negotiations, and supplier relationships.

Technical Competencies:

• Strategic sourcing
• Vendor management
• Contract negotiation
• Category management
• Spend analysis
• Cost reduction strategies
• ERP/Procurement systems
• Inventory awareness
• Procurement planning
• Budget management
• Data analysis and reporting
• Microsoft Excel and procurement software

Behavioral Competencies:

• Strategic thinking
• Leadership
• Negotiation and influencing
• Decision-making
• Financial acumen
• Integrity and ethics
• Communication skills
• Relationship management
• Problem-solving
• Attention to detail
• Analytical thinking
• Time management.