Senior Procurement Officer at Smart Partners

Job Summary

• The Senior Procurement Officer is responsible for executing procurement activities, managing supplier relationships, coordinating sourcing processes, negotiating purchases, and ensuring timely acquisition of goods and services in line with company policies, budget, and quality standards.
• The role supports procurement planning, contract administration, vendor performance management, and continuous process improvement.

Key Responsibilities
Procurement Execution:

• Coordinate end-to-end procurement activities from requisition to delivery.
• Prepare RFQs, RFPs, purchase orders, and procurement documentation.
• Ensure timely procurement of goods and services.
• Monitor procurement timelines and expedite critical purchases.

Supplier Management:

• Identify, evaluate, and recommend qualified suppliers.
• Maintain supplier records and approved vendor lists.
• Monitor supplier performance and recommend improvements.
• Build and sustain productive supplier relationships.

Sourcing & Negotiation:

• Obtain competitive quotations from multiple vendors.
• Negotiate pricing, payment terms, delivery schedules, and warranties.
• Recommend sourcing decisions that achieve value for money.

Contract Administration:

• Support contract preparation and administration.
• Monitor supplier compliance with contract terms.
• Track contract expiration and renewal schedules.

Compliance:

• Ensure procurement activities comply with company policies and regulatory requirements.
• Maintain complete procurement records for audit purposes.
• Uphold transparency and ethical procurement practices.

Inventory & Coordination:

• Collaborate with stores, operations, and finance to ensure material availability.
• Monitor stock levels and support replenishment planning where applicable.
• Follow up on outstanding deliveries and supplier commitments.

Reporting:

• Prepare procurement status reports.
• Track procurement KPIs and vendor performance.
• Maintain procurement databases and documentation.

Continuous Improvement:

• Identify opportunities to improve procurement processes.
• Support digitalization and automation initiatives within procurement.
• Mentor junior procurement staff where required.

Qualifications

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Economics, Engineering, or related discipline.
• Professional procurement certification is an advantage.

Experience:

• 3–5 years' procurement experience.
• Demonstrated experience in supplier sourcing, negotiations, and procurement operations.
• Experience using ERP or procurement management systems is preferred.

Technical Competencies:

• Procurement operations
• Vendor sourcing
• Supplier relationship management
• Purchase order management
• Contract administration
• Negotiation skills
• Cost analysis
• Inventory coordination
• Procurement reporting
• ERP systems
• Microsoft Excel and Office Suite

Behavioral Competencies:

• Negotiation and influencing
• Analytical thinking
• Problem-solving
• Integrity and accountability
• Communication skills
• Relationship management
• Organizational skills
• Attention to detail
• Time management
• Teamwork
• Customer focus
• Adaptability.