Jobs at Small Mammal Conservation Organization (SMACON)

Job Description and Responsibilities
Administrative Support:

• Manage daily office operations and procedures.
• Assist in planning events and workshops - coordinate transportation, flight scheduling, and accommodation during such events.
• Schedule and coordinate staff reviews.
• Oversee maintenance of office facilities, equipment, and supplies, and the tracking of SMACON assets.

Financial and Budgetary Support:

• Assist in preparing operational budgets and tracking expenditures on specific projects.
• Maintain records for audits and internal reviews.
• Support in grant writing and reporting.

Program Operations Support:

• Work closely with program teams to support field operations.
• Coordinate with field staff for activity reports and operational needs.
• Liaise with other departments for their operational needs.

Qualifications and Experience

• Candidates should possess a B.Sc/BA/HND, preferably in Science or related disciplines.
• Proper business English, punctuation, spelling, and grammatical usage.
• Ability to lead a team.
• Dynamic and able to quickly learn new skills.

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Scope / Responsibilities

• Manage monthly reconciliation and reports
• Prepare financial annual reports and statements
• Ensure prompt entry of financial activities into accounting software
• Prepare budgets for grant applications
• Ensure SMACON meets donors’ financial reporting expectations  
• Ensure that SMACON complies with federal and state financial and tax requirements
• Maintain financial security and appropriate expenditure through internal controls
• Reconcile financial discrepancies through in-depth analyses of accounts and financial records
• Report to the Chief Finance Officer

​Requirements / Qualifications

• Candidates should possess a B.Sc/BA/HND in Accounting, Management, or related disciplines
• ICAN or equivalent certifications will be an added advantage
• Must be able to work with QuickBooks

​​​Experience:

• Must have experience in bookkeeping
• Bank and auditor liaison
• Relevant post-qualification experience
• Prior experience with a non-governmental org. will be an added advantage

​Skills:

• Should be fluent in spoken and written English
• Analytical, physically organized, and good report-writing skills
• Excellent negotiation and interpersonal skills
• In-depth knowledge of financial systems, financial management, and reporting
• Must be a good team player​​.​

​​General Requirements:
In addition to the requirements, applicant should possess the following skillset for optimum productivity:

• Email management
• Knowledge of basic Microsoft tools for Word Processing, and Communication - Word, Excel, and PowerPoint, and similarly able to work collaboratively in Google Suites e.g. Docs, Sheets;
• Managing and handling/transferring large files online; familiarity with virtual meeting platforms (Zoom, Google Meet).