Jobs at Premiere Urgence Internationale (PUI)

General Objective / Summary

• Under the supervision of the Administrative Manager, the Human Resources Assistant assists him/her in all the activities related to human resources management at the base office.

Responsibilities and Tasks
Administrative management & follow-up:

• Organize the necessary personnel and contractual documents for all base staff
• Ensure that all HR files are complete and updated
• Manage the physical and electronic archival of HR files as per the archiving and filing process
• Prepare administrative equipment of base staff (ID cards,, medical insurance cards, etc.)
• Record minutes of meetings when asked by the line manager
• Receive and compile any claims from base national staff, and report them to his/her line manager
• Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
• During onboarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
• Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
• Prepare the HR files for audit and verification visits
• Assist the Admin manager in the preparation of meetings when needed.

Human Resources management for national staff:

• Maintain confidentiality of HR information
• Assist the Admin Manager in the implementation and respect of HR policy and procedures
• Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions
• Keep track of the base staff leaves and update concerned tools accordingly
• Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
• Regularly update the Base HR database,
• Ensure the respect of terminatioon procedures and prepare all necessary documents
• When delegated, update the base key staff organizational charts.

Recruitment:

• Maintain and ensure the completion of all recruitment documents in HR files
• File and archive the resumes received on the email address and transfer them to recruiters
• Be the focal point for the communication with candidates throughout the whole process
• Schedule technical tests and interviews
• Assist the Admin manager in the recruitments at base level and attend interviews when needed
• Prepare the integration of any new employee.

Capacity building:

• Assist in identifying training institutions as per the identified needs
• Assist the line Manager to organise or plan trainings
• Archive training certificates and attendance sheets in HR files as per the archiving process
• Forward to line manager the identified skills to be improved that were reported in performance appraisals
• Update the concerned tools according to trainings received.

Payment:

• Collect, monthly, the advances on salaries request
• Update all changes related to change of bank account for Base staff in the HR data base.

Priorities of the Department:

• Assist in the good application of the ISR and guidelines
• Digitalization of the HR files Assist in the physical and electronic archival of hr files as per the archiving and filing process
• Ensure a confidentiality on all HR matters
• assist in the implementation of capacity building plan
• follow up on the evaluation/appraisal deadlines for national staff
• Ensure that all THE base staff are well registered to benefit of all social and medical coverage provided by PUI.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 3 - 5 years experience

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General Objective / Summary

• Under the direct supervision of the Logistics Officer, the Security Guard is responsible for ensuring the protection and security of PUI premises, personnel, and property.

Responsibilities and Tasks
Screening:

• Prevent the entry of anyone who does not have a valid reason to enter or contact the appropriate team for authorization
• Prevent the entry of anyone carrying a weapon
• Screen any visitor’s cars coming into any PUI premises
• Screen persons authorized to enter the premises and make sure all visitors fill and sign the visitor’s book with the necessary details
• Provide all visitors with a visitor tag and make sure all non-PUI staffs are carrying their tag to be identified
• Inform the relevant person of the visitor’s arrival
• Guide visitors to the appropriate person or to the waiting area

Guarding:

• Ensure security of PUI premises and property to be protected by watching over the entire designated area and perimeter fence and carrying out regular patrols
• Keep watch over the perimeter fence of the PUI facility
• If guarding a door or gate, remain close to it
• Immediately contact his/her direct supervisor in case of intruders/thieves
• Ensure the security of vehicles on the premises, direct them in and out, and ensure that vehicle windows are closed in the event of rain and radios are off
• Check that the doors and windows in the various buildings are locked and that internal lights are switched off at night during handover and when the occupants or staff leave the premises
• Check that security lights are working properly and inform the line manager of any problems.
• Ensure that no material is taken out of PUI premises without prior authorization
• Do not enter premises to which access has not been previously authorized
• Remain on duty until other guard comes to do a handover and never leave the post unattended.
• For each movement, register all information in the movement book: time, destination, passengers…

Equipment Checking:

• Look after all equipment provided
• Ensure that the guard’s torch is working properly, return used batteries and keep the necessary supply of spare batteries
• Ensure that radio/phone is working and that there is always an extra battery or charger available
• Ensure the correct use of generator and water pump: starting, switching off, record sheet of operating hours and maintenance. Ensure that tanks are full with diesel/petrol
• Ensure correct use of extinguishers as well as know where they are located
• Hand over correctly at each change of shift checking that all guard material is in perfect state (ex. radio, torch, boots, raincoats, etc.) and in case of a problem report it to line manager
• Keep their specific working area organized
• Activate and switch off the generator as needed or as specified by established procedure, and fill out the log book
• Ensure that there is always a fuel reserve in the generator and check the oil level
• Assist with the loading and unloading of goods/materials, if necessary

Reporting:

• Inform line manager of any incidents within or near the premises
• Inform line manager of any security issues
• Follow the security tree communication channel

Priorities of the Department:

• Plan, organize, and implement security guidelines
• Participate in the setting up of the security team at Zamfarabase premises
• Implement all rules and principles linked to security

Qualifications

• Interested candidates should possess an FSLC / NCE / OND qualification with 3 - 10 years experience.

go to method of application »

General Objective / Summary

• Under the direct supervision of the Logistics Officer, the Security Guard is responsible for ensuring the protection and security of PUI premises, personnel, and property.

Responsibilities and Tasks
Screening:

• Prevent the entry of anyone who does not have a valid reason to enter or contact the appropriate team for authorization
• Prevent the entry of anyone carrying a weapon
• Screen any visitor’s cars coming into any PUI premises
• Screen persons authorized to enter the premises and make sure all visitors fill and sign the visitor’s book with the necessary details
• Provide all visitors with a visitor tag and make sure all non-PUI staffs are carrying their tag to be identified
• Inform the relevant person of the visitor’s arrival
• Guide visitors to the appropriate person or to the waiting area

Guarding:

• Ensure security of PUI premises and property to be protected by watching over the entire designated area and perimeter fence and carrying out regular patrols
• Keep watch over the perimeter fence of the PUI facility
• If guarding a door or gate, remain close to it
• Immediately contact his/her direct supervisor in case of intruders/thieves
• Ensure the security of vehicles on the premises, direct them in and out, and ensure that vehicle windows are closed in the event of rain and radios are off
• Check that the doors and windows in the various buildings are locked and that internal lights are switched off at night during handover and when the occupants or staff leave the premises
• Check that security lights are working properly and inform the line manager of any problems.
• Ensure that no material is taken out of PUI premises without prior authorization
• Do not enter premises to which access has not been previously authorized
• Remain on duty until other guard comes to do a handover and never leave the post unattended.
• For each movement, register all information in the movement book: time, destination, passengers…

Equipment Checking:

• Look after all equipment provided
• Ensure that the guard’s torch is working properly, return used batteries and keep the necessary supply of spare batteries
• Ensure that radio/phone is working and that there is always an extra battery or charger available
• Ensure the correct use of generator and water pump: starting, switching off, record sheet of operating hours and maintenance. Ensure that tanks are full with diesel/petrol
• Ensure correct use of extinguishers as well as know where they are located
• Hand over correctly at each change of shift checking that all guard material is in perfect state (ex. radio, torch, boots, raincoats, etc.) and in case of a problem report it to line manager
• Keep their specific working area organized
• Activate and switch off the generator as needed or as specified by established procedure, and fill out the log book
• Ensure that there is always a fuel reserve in the generator and check the oil level
• Assist with the loading and unloading of goods/materials, if necessary

Reporting:

• Inform line manager of any incidents within or near the premises
• Inform line manager of any security issues
• Follow the security tree communication channel
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

• Plan, organize, and implement security guidelines
• Participate in the setting up of the security team at Bamabase premises
• Implement all rules and principles linked to security