Jobs at Hempawa Consult Limited

Administrative Duties:

• Manage day-to-day office operations and administrative tasks.
• Maintain and update office records, documents, and filing systems (both physical and digital).
• Coordinate meetings, take minutes, and ensure timely dissemination of meeting outcomes.
• Liaise with vendors, service providers, and office visitors professionally.
• Ensure the office environment is well-organized, functional, and stocked with necessary supplies.
• Handle correspondence, mail distribution, and other clerical tasks.
• Support HR functions such as staff documentation, leave tracking, and onboarding support.

Finance Duties:

• Process and record financial transactions (invoices, receipts, payments, etc.).
• Assist in managing petty cash and preparing weekly/monthly cash flow reports.
• Support budget preparation, expense tracking, and cost analysis.
• Reconcile bank statements and monitor account balances.

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Working Relationships:

The Programs Officer will report directly to and work closely with the Registrar/CEO. S/He will supervise programs team members.

Roles and Responsibilities

Program Implementation

• Design and manage training calendar/courses that covers the Institute’s focus areas of training; both physical and virtual classes.
• Initiate special tailor-made training and capacity building program for relevant organizations and humanitarian service providers, including NGOs, institutions and churches amongst other group of individuals, in the bid to increasing the revenue generation of the Institute.
• Leverage on the existing relationship and partnerships with relevant organizations, particularly government MDAs and institutions that has signed MOU with IHSD; in driving a pragmatic and holistic plan of action that delivers on the objectives of the MOUs, working with the relevant staff.
• Coordinate and innovatively develop new ideas and projects to meet the Institute’s objectives, goals, mission and vision, working closely with relevant staff and volunteers.
• Design the annual strategic action plan/program framework of the Institute that incorporate all aspects service delivery, projects and trainings, working with the relevant staff.
• Serve as a co- technical lead on development of project proposals and concept notes for new program ideas in collaboration with the business development officer and the Registrar.  
• Develop a strong data base of trained and certified humanitarians, members and fellows and as well as resource persons of IHSD.
• Support the Coordination of members and fellows of the Institute including state chapters and IHSD Alumni Associations by working with relevant staff and officers of the Alumni Association.
• Ensure improved social media content and ONLINE marketing of all training and programs working with relevant staff and volunteers.
• Identify new partners and collaborators that would add credence to your position and deliverables, especially in exploring new training programs that would generate income for the institution, working with relevant staff.
• Carry out fundraising drive, resource mobilization and write grant proposals.
• Provide regular program and operational reports to the Registrar
• Maintain and strengthen relationships with program partners and stakeholders
• Ensure effective monitoring and evaluation with documented/published success stories; and recommend changes and new strategies for improvement.
• Develop technical documents including course outlines, training guides, manuals, booklets etc. to aid the implementation of programs at all levels
• Review and approve all organizational program reports submitted to external partners and stakeholders.

Staff Management and Teamwork

• Stand in for the Registrar or other colleagues as required.
• Facilitate shared learning and joint initiatives regarding programs and activities implementation 
• Support the development and realization of program monitoring, evaluation and learning as well as knowledge management outcomes by promoting documentation and sharing of lessons learned

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Key Tasks/Responsibilities

• Ability to draft proposals and concepts papers to donor agencies, government and corporate entities 
• Lead fundraising and resource mobilization effort of the institute 
• Develop strategies for existing initiatives and come up with innovative ideas aimed at generating income for the institute. 
• Design strategies aimed at popularizing the institute programs and services using multidimensional approaches including mass media and social media platforms.
• Liaise with the program officer and communication assistant of the institute to promote and achieve results for various initiatives.
• Coordinate research efforts by liaising with relevant personnel of the organization. 
• Ensure standardization, quality assurance and global best practices in all communications and information emanating from the organization to the public.
• Keep the public and members of the organization constantly abreast on projects and services of the institute that would benefit them or require their involvement.
• Support effort aimed at increasing the membership strength and presence of the organization across the 36 states of Nigeria and beyond. 
• Support partnership building and collaboration between the institute and relevant stakeholders including international agencies, corporate organizations and government MDAs, thus enhancing more visibility and resource drive for institutional sustainability.
• Design, develop and mobilize corporate sponsorship: advert and jingles, for the existing radio program of the institute.
• Conduct market research and analysis to identify business opportunities, trends, and challenges.
• Monitor and evaluate the effectiveness of marketing strategies and campaigns.

Requirements

• Strong understanding of various marketing tools and strategies including mass media and social media platforms. 
• Experience in the use and management of social media is a valuable skillset.
• Experience in proposal writing and business development plans will be an added advantage.