Job Opportunities at Skyscend

RESPONSIBILITIES   ;

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system.

REQUIREMENTS   ;

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications .
• Excellent verbal and written communications skills
• Discretion and confidentiality
• School degree certifications.

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RESPONSIBILITIES  ;

• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests
• Answer questions and address complaints
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages etc. and distribute them
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort and forward emails
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Monitor office expenses and costs
• Take up other duties as assigned (travel arrangements, schedules etc.).

REQUIREMENTS ;

• Proven experience as front desk representative, agent or relevant position
• Familiarity with office machines.
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• School degree certifications; additional qualifications will be a plus

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RESPONSIBILITIES ;

• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Orientating new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health and safety of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format.

REQUIREMENTS  ;

• Bachelor’s degree in human resources.
• Additional training/certification in Payroll Management – may be advantageous.
• Labor Relations certification – may be advantageous.
• Experience as a Skills Development Facilitator – may be advantageous.
• Able to engage in meaningful negotiation and resolution.
• Knowledge of employment legislation.
• Excellent verbal and written communication skills.
• Protecting the interests of all employees.
• Full understanding of HR functions and best practices.