Job Opportunities at Gender Equality, Peace and Development Centre (GEPaDC)

Requirements

• Degree or equivalent in Financial Management, Business Administration, Accounting, Economics or other relevant fields.
• At least 3 years of work experience in broader finance, accounts and operations management with an international/National organization
• USG contracts experience preferred (including office management, HR, finance, IT, and logistics);
• Able to communicate effectively and has excellent interpersonal skills to form effective working relationships at all levels.
• High level of computer literacy (proficiency in MS Excel would be added advantage)
• Ability to deal appropriately with sensitive issues and always maintain a high level of confidentiality.
• Periodic financial monitoring at the project locations
• Cross-functional team player.
• Results-oriented and attention to detail.
• Proven experience in managing expenditures within budget.
• Have experience and/or knowledge about working with children on research issues and are aware of the local legal and child protection systems.
• Experience working in a post-conflict environment/refugee/IDP situation
• Project management experience
• Excellent communication and interpersonal skills
• Ability to work under pressure often to strict deadlines,
• Ability to assess problems and recommend a solution
• Accuracy and timeliness in all areas of responsibility.
• Capacity for a high level of accuracy in work, and ability to hold self and others accountable.

go to method of application »

Job Description

• Coordinate the activities of the Protection Officers and GBV Officers across the project locations
• Regularly verifies the status of the case management database, conducts case reviews, and provides feedback to the Protection Officers, ensuring that cases meet and maintain compliance with established SOPs and minimum standards in case management.
• Supports the planning, implementation, and reporting of all protection activities via project work plans, schedules, team management and the availability of materials, supporting a positive team dynamic and a healthy work environment.
• Ensures an equal division of the overall workload, timely follow-up on targets and flags issues to the Project Manager.
• Provides individual supervision sessions on a regular basis to each Protection Officer, supporting and coaching them on their duties using various methods; enabling their ability to find solutions and respond appropriately to daily challenges.
• Compiles all reporting on case management, general protection activities and PSS activities as per GEPaDC and donor reporting regulations and transmit these on a regular basis to the Program Manager.
• Supports the MEAL team in the compilation of the monthly 5Ws, GBVIMS, CPIMS reports, and other reports as needed.
• Oversees the proper and safe filing, archiving, and information-sharing of case management files to maintain data confidentiality as per GEPaDC and international standards.
• Ensure that all teams are trained in data protection and confidentiality; and enforce the adherence to protection principles, codes of conduct and internal SOPs.
• Carries out all tasks respecting key protection principles, including but not limited to; do no harm; non-discrimination; confidentiality, accountability, and; need-to-know principles.
• Contribute to the design and execution of project assessments, regular service mapping, updates to the service directory, the development of referral systems per area, and project data collection (surveys, pre and post-tests, etc…).
• Identifying Protection trends and reporting gaps in the availability, access and quality of protection services in the assigned area;
• Flags protection and security issues and contribute to the identification of appropriate responses via regular data review and the submission of protection reports.
• Harmonizes guidance and support for the planning and implementation of awareness-raising activities, focus group discussions, and PSS activities in the WGFS, CFS and training workshops.
• Participate in external meetings, representing GEPaDC as needed, with an emphasis on training on protection monitoring, general protection trends, and challenges.
• Supports the development, updating and local adaptation of protection tools and training material and delivers step-down training on these as needed for the field.
• Supports donor reporting and project development and protection strategies at the macro level as required.
• Directly supervise the child protection officers, GBV Officers and EMAP Officers
• Reports to the Program Manager.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 3 years work experience.

go to method of application »

Job Description

• Provides leadership and management to the project team.
• Line manages project team, including regular performance management and appraisals.
• Facilitate in-house Project Kick-off for the project team
• Regularly analyze the context, risks, operational access issues and availability of resources, about project objectives, and define support requirements to ensure effective implementation.
• The support project team ensures that the individuals work effectively together as a team to achieve the project objectives.
• Oversee project budget and preparation and analysis of the actual expenditures vs budget with the project team.
• Ensure Project cycle management processes and tools (including detailed implementation plans and annual work plans) are effectively implemented to achieve project results and comply with donor requirements, government, and partnership agreements.
• Ensure all team members and all other colleagues uphold GEPaDC shared values in all aspects of their work, and perform their duties and functions in a collaborative, effective and supportive team environment.
• The program manager will be responsible and ultimately accountable for the project's strategic direction, planning, quality programming and implementation, financial management, team leadership, stakeholders and partner relationships and donor deliverables.
• Develop collaborative and open working relationships with partners and beneficiaries.
• Oversees all project component leads.
• Report to the Executive Director.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• Provides leadership and management to the project team.
• Line manages project team, including regular performance management and appraisals.
• Facilitate in-house Project Kick-off for the project team
• Regularly analyze the context, risks, operational access issues and availability of resources, about project objectives, and define support requirements to ensure effective implementation.
• The support project team ensures that the individuals work effectively together as a team to achieve the project objectives.
• Oversee project budget and preparation and analysis of the actual expenditures vs budget with the project team.
• Ensure Project cycle management processes and tools (including detailed implementation plans and annual work plans) are effectively implemented to achieve project results and comply with donor requirements, government, and partnership agreements.
• Ensure all team members and all other colleagues uphold GEPaDC shared values in all aspects of their work, and perform their duties and functions in a collaborative, effective and supportive team environment.
• The program manager will be responsible and ultimately accountable for the project's strategic direction, planning, quality programming and implementation, financial management, team leadership, stakeholders and partner relationships and donor deliverables.
• Develop collaborative and open working relationships with partners and beneficiaries.
• Oversees all project component leads.
• Report to the Executive Director.

Requirements

Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• Coordinate the activities of the Protection Officers and GBV Officers across the project locations
• Regularly verifies the status of the case management database, conduct case reviews, and provide feedback to the Protection Officers, ensuring that cases meet and maintain compliance with established SOPs and minimum standards in case management.
• Supports the planning, implementation, and reporting on all protection activities via project workplans, schedules, team management and the availability of materials, supporting a positive team dynamic and a healthy work environment.
• Ensures an equal division of the overall workload, timely follow-up on targets and flag issues to the Project Manager.
• Provides individual supervision sessions on a regular basis to each Protection Officer, supporting and coaching them on their duties using various methods; enabling their ability to find solutions and respond appropriately to daily challenges.
• Compiles all reporting on case management, general protection activities and PSS activities as per GEPaDC and donor reporting regulations and transmit these on a regular basis to the Program Manager.
• Supports the MEAL team in the compilation of the monthly 5Ws, GBVIMS, CPIMS reports, and other reports as needed.
• Oversees the proper and safe filing, archiving, and information-sharing of case management files to maintain data confidentiality as per GEPaDC and international standards.
• Ensure that all teams are trained in data protection and confidentiality; and enforce the adherence to protection principles, codes of conduct and internal SOPs.
• Carries out all tasks respecting key protection principles, including but not limited to; do no harm; non-discrimination; confidentiality, accountability, and; need-to-know principles.
• Contribute to the design and execution of project assessments, regular service mapping, updates to the service directory, the development of referral systems per area, and project data collection (surveys, pre and post-tests, etc…).
• Identifying Protection trends and reporting gaps in the availability, access and quality of protection services in the assigned area;
• Flags protection and security issues and contribute to the identification of appropriate responses via regular data review and the submission of protection reports.
• Harmonizes guidance and support for the planning and implementation of awareness-raising activities, focus group discussions, and PSS activities in the WGFS, CFS and training workshops.
• Participate in external meetings, representing GEPaDC as needed, with an emphasis on training on protection monitoring, general protection trends, and challenges.
• Supports the development, updating and local adaptation of protection tools and training material and delivers step-down training on these as needed for the field.
• Supports donor reporting and project development and protection strategies at the macro level as required.
• Directly supervise the child protection officers, GBV Officers and EMAP Officers
• Reports to the Program Manager.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• Provide the day-to-day management of all GBV cases including the identification, documentation, development of case plans, follow-up, referrals, etc
• Assessment of survivor needs, developing an action plan, implementing the plan, follow up and case closure processes in line with the GBV standard operating procedure and IASC guidelines.
• Advocate for more/ better GBV management, through Communication, Monitoring, and strategies aimed at achieving results
• Support individuals or survivors by supporting referral to other service providers (Health, legal counselling, shelter, livelihoods, mental health, etc.)
• Liaise directly with other service providers working within the communities of implementation and facilitate referrals to other service providers (health including Mental health, Shelter, NFl, and or legal providers, etc.
• Provide direct support and care for survivors or vulnerable at-risk women and girls including basic information counselling.
• Ensure follow-up and case closure processes are in line with the GBV standard operating procedure and IASC guidelines on case management (SOP).
• Provide direct age-appropriate support and care to vulnerable persons and survivors that include basic counselling. PSS, MHPSS, etc
• Ensure the principle of ‘Do No Harm’ is observed and upheld in all the engagements
• Produce monthly data and regular narrative reports of cases managed in collaboration with the Senior Protection Officer (line manager) and the M&E Officers.
• Provide weekly case updates to the Senior Protection Officer including new cases identified, number of referrals, cases closed, and follow-ups.
• Submit intake forms, to M&E officers to ensure a proper database of cases and analysis of reported cases.
• Ensure the principle of safety and confidentiality of beneficiaries’ data is upheld.
• Participate in Bi-Weekly supervision meetings with GBV/PSS Officers
• Maintain positive coordination and relationship with other partners at the field level
• Supports training for GBV Caseworkers
• Facilitate the setting up of an information desk at the women and girls' safe spaces where adolescents and women of reproductive age can access Sexual Reproductive Health information.
• Contribute within the WGSS to the identification of at-risk girls, boys, and women and ensure proper documentation.
• Support GBV at-risk individuals or survivors by referring them when necessary and in respect of their consent to other service providers (Health, legal counselling, shelter, livelihoods, mental health etc.)
• Provide direct support and care for vulnerable women and girls (including survivors of gender-based violence) including basic information counselling and
• Provide direct age-appropriate support and care to vulnerable adolescents and young women (including survivors of GBV that includes counselling and case management for under 18 years’ survivors.
• Ensure Do No Harm analyses are carried out and the humanitarian principles are adhered to.
• Directly supervise the GBV case workers
• Reports directly to the Senior Protection Officer.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• Overseeing all procurement activities of the project.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing GEPaDC's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports
• Ensure that the products and supplies meet quality standards
• Work with team members to complete duties as needed
• Maintain and update a vendor’s database.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidential project documents.
• Keep project staff abreast of GEPaDC policies and SOPs as needed.
• Remind project staff of the project calendars and appointments.
• Book meeting/activity venues as required
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare weekly reports and presentations as assigned.
• Handle employee travel itineraries including engaging with approved vendors to provide flight tickets, hotel accommodation, vendor relationships, and contract administration.
• Organize a filing system for important and confidential project documents.
• Meeting and call room scheduling and management.
• Ensure compliance with Quality Management System / Occupational Health & Safety requirements including objectives and applicable regulations relating to assigned jobs.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Responsible for logistics arrangements for all events and meetings (providing refreshments for all events and meetings).
• Ensuring that car vendors provide proper vehicle maintenance and motor vehicle insurance.
• Work with Finance Officer to monitor work plan implementation and budget
• Work closely with the procurement officer on office supplies, stocks and office furnishing and is part of the project procurement committee.
• Proven work experience as an Administrative Officer, Administrator, or similar role
• Solid knowledge of office procedures.
• Proficiency in office management tools like MS Office (MS Excel and MS Word, Google Workspace).
• Strong organisational skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail
• Must be able to work with little supervision.
• Report directly to the Program Manager.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• The MEAL officers will collect, compile, consolidate, and analyze data to track programs/ projects activities, monitor progress, and support impact measurement in the project locations – Askira Uba and Damboa
• The M&E officers will ensure that data collected at all project events are disaggregated by sex, age and disability and that data are collected according to the provided framework and tools
• Liaise with the MEAL Coordinator to develop and implement M&E Plan for the project and provide MEAL-related support to the project.
• In conjunction with the M&E Coordinator, develop data capture tools for beneficiary identification and registration and distribution register.
• Provide community organizations, and GEPaDC staff with clear and simple instructional sheets for each data collection tool and trained/provide regular coaching to relevant staff and other stakeholders on data quality and the use of the data collection tools.
• Contribute to revising monitoring and evaluation tools and train the program team on design and proper use of it.
• Organize learning events and document lessons learned/findings of PDM, CPA, and field monitoring visits with the Protection sector and develop a learning paper with an action plan and timeline.
• Ensure routine data quality checks and validations.
• Provide project-related figures and conduct regular data verification exercises to ensure reporting and collection of quality data; Verify entered data for completeness, correctness, and consistency and follow up on any data quality issues;
• Respect schedules and deadlines agreed upon with his/her Manager.
• Lead the coordination of field data collection and the flow of reports from the field to the management team and provide regular feedback to field workers and key stakeholders on progress in program implementations.
• With support from the MEAL Coordinator, establish and maintain a project-level information management system.
• Actively participate in M&E meetings with key stakeholders. Take part in diagnostic studies, evaluations, and surveys.
• Report back any problems and constraints encountered during the activities and suggest operational solutions.
• Prepare monthly/quarterly progress reports and statistics as well as mid-/final reports to stakeholders.
• Advise and put in place a system for promoting transparency and accountability of the plan for stakeholders.
• Conduct Post Distribution Monitoring, Child Participatory Activities for the project and Field monitoring visits to project locations.
• Data analysis and writing of monitoring and evaluation reports e.g. analyze PDM/CPA data and produce reports
• Take part in the recruitment of enumerators and survey consultants;
• Perform other tasks as assigned by the supervisor.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

go to method of application »

Job Description

• Establish and manage the complaint and feedback mechanism for the project component by GEPaDC
• Receive complaints and feedback and respond to enquiries at the complaint desk at program sites.
• Build staff awareness and commitment to a complaint mechanism, ensuring that all SOPs and GEPaDC core values are respected.
• Refer program-specific complaints to MEAL Officer and SMT for follow-up.
• Build staff awareness and commitment to a complaint’s mechanism.
• Ensuring that all SOPs and organizations/donors' core policies are respected.
• Ensure regular maintenance of complaints and feedback database/ information System and ensure information is shared on a regular basis.
• Carry out regular community feedback functions, ensuring that all SOPs and GEPaDC core policies are respected.
• Maintenance of an effective record and filing system for all complaints solved and pending issues including correspondences.
• Lodge all feedback, complaints, and response in the CFM database.
• Support to ensure complaints are closed within the appropriate timeframe including those reported from the GEPaDC toll-free line.
• Ensure the CFM database is forwarded to the MEAL officer on a monthly basis and important complaints from complaint desks and suggestion boxes are reported immediately.
• Provide accurate information related to the subject beneficiary matter and other related ongoing activities.
• Ensure accurate recording of all the data related to the beneficiary.
• Submit internal, and accurate reports to the concerned program focal person. The reports will be submitted weekly, or daily according to the urgency of the complaint; include monthly recommendations, if needed, to MEAL Coordinator and Senior Protection Officer as received.
• Accurately refer cases internally within the departments - with the support of the MEAL Officer- following the standard operating procedures set for the referral system within GEPaDC.
• Follow up and receive weekly feedback and case status progress related to the internal cases referred to the projects.
• Ensure all documents and actions taken are documented, and feedback is given back to the beneficiary.
• Regular field visits and work with Protection and GBV Officers in the collection of complaints and feedback to the complainants.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.