Job Openings at Karsto Global Resources Limited

Responsibilities / Summary of Functions

• Design, organize, modify, and support an organization’s computer systems, including operating systems, business applications, security tools, web servers, email systems, user hardware (laptops, PCs) and intranet systems
• Quickly resolve any system failures and troubleshoots issues
• Upgrade and manage hardware and software
• Research upcoming products, service protocols, and standards in support of systems software procurement and development efforts
• Install and configure local area networks (LANs), wide area networks (WANs), and network segments and servers, such as file servers, VPN gateways, and intrusion detection systems.
• Evaluate and modify system's performance
• Maintain integrity of the network, server deployment, and security
• Assign routing protocols and routing table configuration
• Assign configuration of authentication and authorization of directory services
• Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers
• Administer servers, desktop computers, printers, routers, switches, firewalls, software deployment, security updates and patches
• Create, change, and delete user accounts per request
• Perform daily backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media, recovery tapes or disks are created 
• Perform daily system monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs, and verifying completion of scheduled jobs such as backups
• Identify staff needs
• Ensure an uninterrupted internet connection and manages mail servers for sending and receiving emails and file servers for saving and managing data.
• Oversee system performance and report generation
• Manage user accounts, credentials, permissions, access rights, storage allocations, and active directory administration
• Lead process improvements and modifications
• Secure system integrity from any breaches or viruses and play an essential role in risk-mitigation planning, including creating backup plans, safeguards for data, user security policies, and identity management
• Ensure high-level security and efficiency resulting in 100% output
• Offer technical support and training for staff

Requirements / Qualification

• Degree in any related field
• Minimum of five (5) years progressive, demonstrated professional System Administration experience
• Certification Courses: CCNA, CCNP, MCSA, MCTS, MCDST, MCP,

Abilities:

• Excellent oral and written communication skills
• High level of accuracy and attention to details
• Ability to work with tight deadlines
• Ability to work with initiative, autonomously and as part of a team
• Ability to maintain confidentiality of information

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Responsibilities / Summary of Functions

• Be the first point of contact for all HR-related queries
• Design, update and implement HR Policies and Procedures
• Ensure HR policies and procedures are adhered to at all levels
• Provide all recruitment administration support and coordinate the company’s recruitment/selection process from start to finish
• Manage the new joiner process from offer letter through to joining instructions and induction
• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner
• Meet with employees/departmental heads as per their request, escalating any issues to the MD
• Maintain and update the personnel filing system
• Negotiate terms and conditions and make recommendations to management
• Coordinate Visas and work permit applications
• Coordinate flight arrangements and hotel bookings for personnel being deployed on company projects
• Enter new starter information into the relevant systems
• Manage community related issues on behalf of the company
• Create personal files for all new starters and ensure that all documentation is complete
• Administer the probationary review periods
• Administer the performance management system
• Liaise with the Accounts department on payroll related issues for personnel
• Coordinate trainings and provide training administration including booking venues, liaising with course providers, attendees and maintaining training records
• Send feedback evaluation form after each training session
• Schedule and coordinate management and general meetings, as well as take minutes of management meeting
• Responsible for processing all employee benefits
• Give out advice on compensation and benefits
• Manage leave system, including adding new starters and removing leavers
• Handle maternity, paternity, adoption and parental leave processes and queries
• Draft new offer letters/contracts, job descriptions and update existing ones
• Draft employee letters in relation to any salary, bonus or benefit adjustment and update all systems
• Deal with grievances; provide support in investigations and implement disciplinary procedures
• Provide HR administration support to other departments in the company
• Prepare HR and Admin departmental monthly report
• Carry out other assigned duties or tasks that maybe required

Key Competencies

• Strong administration skills
• Good Microsoft Office skills
• A high level of confidentiality
• Excellent interpersonal and customer skills
• Strong communication skills, both written and verbal
• Flexibility and tact
• Ability to demonstrate a professional, and ‘can do’ attitude
• Enjoy working with people
• Excellent Organization and time management skills
• Ability to work as part of a team
• Ability to work accurately, with attention to details

Requirements / Qualifications

• Degree in Human Resource Management, Social Science or Humanities.
• 3 - 5 years experience of working in a HR Administration role 
• CIPM or CIPD professional certification will be an added advantage

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Responsibilities / Summary of Functions

• Provide administrative support to ensure efficient operation of the office
• Maintain department/corporate records through filing, retrieval and retention
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
• Answer telephone calls and give information to callers, take messages, or direct calls to appropriate individuals
• Maintain a master documents register, ensuring that the information is accurate and up to date
• Arrange appointments and meetings and take detailed minutes or record meetings
• Receive and screen visitors, handle their inquiries, and direct them to the appropriate persons according to their needs
• Typing of site documents, and follow up of all the site needs
• Maintain administrative inventory by checking stock to determine inventory level; expedite orders for supplies; verify receipt of supplies and dispense office supplies
• Prepare document transmittals and review completeness of documentation to make sure they are in the right format
• Schedule and coordinate travel arrangements/appointments for senior managers, managers or supervisors.
• Assign numbers to new documents and carry out proper company indexing
• Write letters and emails on behalf of other office staff
• Operate office equipment such as fax machines, copiers, and carry out duties such as typing, copying, binding, scanning, etc.
• Maintain updated records of all approved documents and drawings
• Handle sensitive information in a confidential manner
• Proof read and correct prepared materials for correct grammar, format, and completeness
• Develop and update administrative systems to make them more efficient
• Oversee and supervise the work of junior staff
• Photocopy and print out documents on behalf of other colleagues
• Complete forms in accordance with company procedures
• Locate and attach appropriate files to incoming correspondence requiring replies
• Make copies of correspondence and other printed materials
• Maintain and update contact lists and office business directory
• Schedule and confirm appointments for clients, customers, or supervisors
• Assist in various departments as may be required
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
• Conduct search to find needed information, using such sources as the internet
• Learn to operate new office technologies as they are developed and implemented
• Coordinate refreshments for required visitors
• Performs other related duties as assigned

Requirements / Qualification

• HND or Bachelor's Degree in Social Sciences, Humanities or any related discipline
• 2 - 3 years experience in Office administration and document control 
• Possession of a Document Control certificate will be an added advantage

Abilities:

• Proven admin or assistant experience
• Excellent verbal and written communication skills
• High level of accuracy, organizational skills and attention to details
• Ability to multitask
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Ability to maintain confidentiality of information

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Responsibilities / Summary of Functions

• Handle day-to-day contract administration and manage and administer the full life-cycle of the procurement and contracts processes
• Coordinate tender preparation for bidding process from start to finish
• Ensure that bid documents are prepared according to the Client’s specification and submitted within the defined tender deadlines
• Manage our online bidding platforms; Nipex, IOCS, LOCs, marginal field operators and ensure that bid documents are prepared according to the client’s specification and submitted within the defined tender deadlines
• Manage our NJQS and NCDMB portals
• Own the procurement process and support various procurement functions such as strategic sourcing, subcontracting, vendor file management, and assist staff in drafting of requests for proposals, specifications, terms of reference, evaluation criteria and sole source justifications
• Maintain status of generic proposals and work to ensure they are reviewed, revised and re-approved as necessary
• Ensure that the Company is in compliance with legal requirements, Clients’ specifications and Government regulations required by Vendors for the execution of contracts
• Develop presentations and slides that may be required from time to time to enhance the marketability of the Company to LOCS, IOCS and Marginal Field Operations
• Examine, evaluate and participate in developing and negotiating contracts, and provide technical advice and guidance to minimize risk, ensure compliance with laws, regulations, and policies, and realize operational effectiveness and efficiency in these functional areas
• Explore opportunities for new bids and business activities in line with services rendered by the Company
• Participate in sales and marketing activities as maybe required by the Company from time to time
• Maintain an effective filing system of documentation required for tender and bidding process
• Oversee all procurement activities
• Perform any other assigned duties required for the role

Requirements / Qualifications

• B.Sc. Degree in any related discipline; a Master's degree will be an added advantage
• Minimum of eight (8) years progressive, demonstrated professional contract/procurement experience including, but not limited to, sourcing, contract negotiation, monitoring and reporting contract performance
• Exposure to Nipex Tender/Bidding training is required
• Professional membership: Certification as a supply chain professional will be an added advantage

Abilities:

• Excellent oral and written communication skills
• High level of accuracy and attention to details
• Ability to work under pressure with tight deadlines
• Ability to work with initiative, autonomously and as part of a team
• Ability to maintain confidentiality of information