Job Offers at Management Sciences For Health - MSH

The person will be responsible with safeguarding the assets (financial and physical) of MSH and ultimately the donor against fraud, loss or misuse. The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Responsibilities

• Review payment vouchers. 
• Ensuring properly code all transactions. 
• Exercising control and monitoring all expenses from the petty cash 
• Payment of expenses, including per diem and transport to participants during activities in the field. 
• Prepare and control advances. 
• Ensure balances of unused portions of advances are deposited into the MSH account. 
• Supervises deposit slips for cash to be deposited into the bank account. 
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks. 
• Maintain accounting files. 
• Follow up on outstanding advances and assure timely reconciliation. 
• Control consumption of project (petrol, electricity, water, telephone, supplies etc.) 
• Participate in the improvement of the accounting system and the system of internal control. 
• Create all financial reports as requested by supervisor. 
• Capacity building of team members. 
• Preparation and filing of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure). 
• Ensure that treasury practices in country minimize MSH’s cash exposure. 
• Ensure that entries are entered into financial system accurately and timely. 
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.   
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance 
• Other tasks as requested by supervisor. 

The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications

• Master’s degree in accounting/finance is required. Alternatively, University Degree in Accounting/finance with 7+ years post degree experience or equivalent.
• 3 years of managerial experience. 
• Knowledge and experience of handling donor funded projects. Including knowledge of donor rules and regulations. 
• Understanding of key aspects of accounting. 
• Ability to use basic accounting software (i.e. QuickBooks). 
• Written and verbal proficiency in English including business terminology. 
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software. 
• Strong written and oral presentation skills in English 
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values 
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization 
• Commitment to accuracy and attention to detail  
• Collaboration Skills
• Performing financial management of the project.  
• Timely transactions recording, reviewing, vouchers file management and preparing necessary reports. 
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance. 
• Good ethical conduct.
• Ability to manage teams
• Monitoring/assessing performance to make improvements or take corrective action 
• Good communication and interpersonal skills
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Ability to work under pressure. 
• Ability to work independently, prioritizes tasks, and meets deadlines.

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Overview

The IT Specialist role is responsible for the oversight of IT needs for the project's main and state offices, including system installations, maintenance, support, and technical advice. S/he is responsible for ensuring that the MSH established standards set by MSH home office are followed and that proprietary project solutions are fully functional, efficient, and cost effective. The IT Specialist provides user support and manages relationships with outside system support companies (as needed). 

Responsibilities

• Management and maintenance of LANs (Local Area Networks) in MSH country office Abuja 
• IT specialist will ensure that proper backup and restore procedures are followed, maintain network security (antivirus and communications devices), and that end users have access to shared files, printers, and email. 
• When needed, IT specialist will also be responsible for conducting IT assessments and preparing reports for grantees and project partners per MSH IS standards to ensure that appropriate solutions (equipment, software, and services) are proposed and provided to beneficiaries. 
• File incoming help requests from end users via both telephone and e-mail in a courteous manner. 
• Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue. 
• Build rapport and elicit problem details from users 
• Prioritize and schedule problems. Escalate problems (when required) to the appropriately experienced Manager. 
• Record, track, and document the help desk request problem-solving process, including all successful and unsuccessful decisions made, and actions taken, through to final resolution. 
• Apply diagnostic utilities to aid in troubleshooting. 
• Access software updates, drivers, knowledge bases, and frequently asked questions resources on the Internet to aid in problem resolution. 
• Identify and learn appropriate software and hardware used and supported by the organization. 
• Perform hands-on fixes at the desktop level, including installing and upgrading software, installing hardware, implementing file backups, and configuring systems and applications. 
• Make sure the phone on every desk is working at all times. 
• Install anti-virus software. 
• Performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Operations Manager) 
• Prepare the Projector and other presentation materials for quality presentations. 
• Test fixes to ensure problem has been adequately resolved. 
• Perform post-resolution follow-ups to help requests. 
• Develop help sheets and frequently asked questions lists for end users. 
• Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved. 
• Send a weekly Status report and Time Sheet to IT Operations Manager 
• Ability to travel 40% of the time to various state offices. 
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures. 
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures 
• Monitor and ensure compliance. 

The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications

• Bachelor's degree and 6+ years’ experience. Master's degree and 4+ years’ experience, or Doctorate and 2+ years’ experience in Information Technology or Computer science
• Knowledge of computers and relevant software application 
• Knowledge of customer service principles and practices 
• Keyboard skills 
• Logical and flexible approach to solving problems, especially when working under pressure 
• Verbal and written language skills in English required. 
• MSCE, N+ or A+ , CCNA (industry standard professional qualifications) 
• Ability to work with a switchboard 
• Exceptional interpersonal skills 
• Must possess a user first mentality 
• Experience with Google Apps 
• Exceptional motivation to learn on the job 
• Extensive Windows, Mac and iOS or Android experience 
• Experience with Python, Dart or GO a plus 
• Familiarity with computer networking, TCP/IP a plus 
• Familiarity with Symantec Altiris a plus.

Knowledge and Skills: 

Competencies: 

• Communication 
• Organization 
• Analytical Abilities 
• Creativity 
• Project Management 
• Problem Solving 
• Resourcefulness. 
• Strategic Management. 
• Project Management. 
• Architecture. 
• Information Security. 
• Design, Development, and Maintenance. 
• Operations and Support. 
• Quality Assurance 
• Generic Skills. 

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The Associate will support the operations & procurement function to ensure the team is functioning efficiently and effectively and aligns to support attainment of project results and client expectations.

Responsibilities

• Support the Execution of responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements. 
• Support the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost-effective, and high-quality support and administrative services to all MSH country-based projects and activities.  
• Support the delivery of effective, timely, cost-effective, and high‐quality operations, and administrative support to the project, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract/award regulations, MSH policies and standard operating procedures. 
• Collaborate with the Operations/procurement manager to achieve resolution of pending operations issues, questions, and operations support requests. Communicate with other MSH (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues. 

Operations

• Support property and asset management, including maintaining inventories and asset registers. 
• Support obtainment of local insurance as required, inspection, registration, and operations for all MSH vehicles in the country. 
• Conduct end-to-end processes for engagement of hotels, caterers, meeting venues and other related services for project activities in line with MSH policies 
• Conduct end to end processes for engagement of travel management service providers and vehicle hire services for project activities in line with MSH policies  

Procurement

• Support purchasing of all supplies and services, including sourcing quotations using the Request for Quotation form; preparing vendor selection sheets; preparing local purchase orders; and verifying deliveries, quality of goods, and invoices. 
• Maintain an up-to-date procurement tracker for all goods and services to be provided. 
• Identify vendors for goods and services for MSH use (including office equipment, IT services, communications, courier, transport, guard services, hotel providers, etc) and update the vendor list for purchase of supplies and services. Manage all vendor relationships. 
• Ensure that the procurement process, payments, and documentation are complete in a timely manner and that deliveries are accepted by the project 
• Issue agreements and negotiate rates for local services, per authorized delegation and according to established policy. 
• Support the vendor prequalification process to establish long-term agreements with prequalified vendors and hotels for recurring services 

Facility Management

• Support the Procurement/Operations Manager to manage MSH offices and facilities to ensure a safe, efficient, and appropriate working environment for all staff. 
• Support the management general office services including guards, cleaning services, etc. 
• Support property and asset management. 

Fleet Management

• Schedule the use of the fleet as per MSH policies 

Logistics

• Support the Coordination of travel payments and logistics for all in-country travel. 
• Manage and monitor lodging, transportation, per diem, and associated payments, including those related to participant training, study tours, in-country events, and workshops. 

Qualifications

• Minimum of a bachelor’s degree in business administration, financial management, accounting, or other relevant discipline or equivalent experience
• Minimum of 3 years of experience in supporting operations of health or development programs in developing countries 
• At least 2 years’ significant operations management experience, preferably in Nigeria 
• Comprehensive knowledge of donor funded programs, regulations, and requirements.   
• Demonstrated success and familiarity in Nigeria 
• Organizational skills  
• Demonstrated ability to work both independently and within a team 
• Ability to assess priorities and manage a variety of activities with attention to detail 
• Strong conceptualization, facilitation, and planning skills 
• Possess an outstanding professional reputation  
• Demonstrated interpersonal, written, and oral presentation skills 
• Excellent cross-cultural communication and active listening skills. Solid understanding of USG regulations and administrative procedures in the implementation of donor-assisted projects required 
• Familiarity with other donors and their requirements 
• Fluency in English and dominant language of Nigeria 
• Functional expert – has knowledge of processes and products. 
• Influencer – relates to people, builds relationships, and effectively presents arguments. 
• Results seeker – meets deadlines, identifies actions, and achieves goals. 
• Innovator – thinks creatively, anticipates changes, and produces solutions. 
• Adaptor – stays calm under pressure and handles criticism well. 
• Complier – follows procedures and encourages others to do as well. 
• Core Personal Competencies: Ethics and Values, Integrity and Trust, Interpersonal Savvy, 
• Core MSH competencies: Adaptability, Communication, Problem-Solving, Creativity and Innovation, Quality and Timeliness of Work, Quality of work and Team Relationships, Resource Utilization 

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The Finance Officer is responsible for ensuring the smooth operations of finance and logistics provided by the Operations unit by providing financial support. S/he works with the finance Manager to coordinate and manage the finances and implementation of project activities.

Responsibilities

• Prepare payment vouchers. 
• Properly code all transactions. 
• Control and enter all financial expenses appropriately. 
• Payment of expenses, including per diem and transport to participants during activities in the field. 
• Prepare and control advances. 
• Assure balances of unused portions of advances are deposited into the MSH account. 
• Prepare deposit slips for cash to be deposited into the bank account. 
• Follow up on outstanding advances and vendor’s payment to assure timely reconciliation. 
• Reconcile advances, including review of receipts, coding of expenses on the general voucher. 
• Ensure that treasury practices in country minimize MSH’s cash exposure. 
• Ensure that entries are entered into financial system accurately and timely. 
• Support in Inventory and asset management 
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity 
• Coordinate procurement and engagement of vendors for goods and services. 
• Prepare payment schedules for vendors and participants. 
• Properly code all transactions. 
• Maintain administration and accounting files. 
• Participate in the improvement of the accounting system and the system of internal control. 
• Ensure compliance with MSH policies and procedures including internal control systems, donor guidelines as well as Nigeria Government regulations. 
• Create all administrative and financial reports monthly as requested by supervisor. 
• Manage payments of taxes and other statutory payments at state level. 
• Ensure that payments are compiled, reviewed and send to country office timely for processing 
• Ensure that entries are entered into project activity tracking logs accurately and timely. 
• Ensure that month and year end activities are done accurately and in compliance with MSH policies and procedures. 
• Ensure that systems are in place in country to ensure that operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures. 
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures. 
• Monitor and ensure compliance. 
• Other tasks as requested by supervisor

The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor. 

Qualifications

• University Degree/HND in Accounting or equivalent.
• Minimum of 4 – 6 years’ experience or master's and 2-4 years of experience or Doctorate with 0-2 years of experience as an Accountant and Administrator 
• Understanding of key aspects of accounting 
• Experience with donor Funded projects 
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software 
• Verbal and written language skills in English required 
• Ability to work independently and take initiative 
• Ability to learn complex program procedures. 
• Demonstrate good judgment and sound financial "common sense"
• Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software 
• Familiar with internet search engines and able to undertake background search on well-defined tasks 
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices 
• Excellent command of written and verbal English 
• Takes initiative and can start/complete tasks with basic direction
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed. 
• Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks 
• Consistently looks for ways to help and provides support 
• Collaboration Skills 
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with paying attention to details and quality. 
• Strong office and organizational skills. 
• Demonstrated ability to work as an effective team member in a complex and fast paced environment. 
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants 

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Under the overall supervision of the Procurement and Operations Officer the Motor Vehicle Operators’ job is to provide transport support services to all technical program areas. The driver is also required to drive MSH vehicles while transporting staffs which include: Employees and VIP visitors. Motor Vehicle Operators are also responsible for overseeing vehicle maintenance.

Responsibilities

• Drive project staff to activities and meeting within and outside of Abuja. 
• Maintain accurate and up to date records relating to individual vehicle use. 
• Ensure all aspects of vehicle policy are being followed and enforced during your assignments. 
• Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order. 
• Signal any sign of need for maintenance or other problem with the vehicle to the transport and logistic associate. 
• Keep vehicle health log updated. 
• Ensure the security of the vehicle when outside of the office. 
• Ensure the safety of all passengers. 
• Submit all expense reports in a timely manner to accounting, properly completed. 
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures  
• Monitor and ensure compliance. 
• The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor. 

Qualifications

• Minimum requirement: High school Certificate. 
• Good knowledge of standard driving practices 
• Good driving record. 
• Ability to travel to other states if required 
• Mental programs for interpreting and responding to events automatically; and motivations which activate and direct safe behavior and anticipate problems 
• Ability to organize and complete manual and routine tasks as assigned 
• Ability to perform at an acceptable level of control skill. 
• Excellent cross-cultural communication and active listening skills.  
• Fluency in English and dominant language of Nigeria.
• 2-4 years of related work experience with international organizations in Nigeria. Sound judgment, non-aggressive driving style and good communication skills. 
• Valid Driving License