Latest Jobs at People Capacity Management

Job responsibilities

Recruitment & Talent Management

• Coordinate recruitment activities such as vacancy identification, advertisement candidate screening, testing, interviewing, etc.
• Maintain an accurate database of manning levels across the Institute and proactively resolve variations with approved manning.
• Support staff placement process which includes issuing of offer letters, managing new employee documentation etc.

Learning and Development

• Collaborate with Head, HR and Admin and functional heads to conduct comprehensive training needs assessment and develop training programs to address identified staff skills and competency needs.
• Coordinate the implementation of approved training programs which include local and offshore trainings (internal, external, in –plant) both in the classroom and on the e – learning platform.
• Assist with the development and implementation of onboarding programmes for new hires. Coordinate staff induction and orientation programs.
• Periodically assess the efficiency and effectiveness of the design and delivery of learning and development methodologies and techniques.
• Coordinate the selection and evaluation of training facilitators and institutions to provide/deliver approved learning and development programs to staff.
• Provide efficient training logistics, including registering staff for training programs, payment of training invoices, transportation/feeding/accommodation of trainees and facilitators; monitoring staff attendance and participation in training programs
• Monitor and maintain training facilities & equipment such as training halls, training equipment etc.
• Manage the organization’s relationship with relevant statutory/regulatory authorities such as ITF. Get timely approvals for training programs from ITF and process reimbursements.

Performance Management

• Assist the Head, HR and Admin in coordinating the Institute’s performance management process.
• Prepare/ compile agreed periodic activity and performance reports for the attention of Head, HR and Admin as required.
• Maintain proper and accurate records of employees’ performance appraisals.
• Employee Relations and Staff Welfare
• Provide support in managing employees’ relationships across the Institute
• Assist with handling employee needs. Handle staff grievances and concerns
• Coordinate all staff welfare matters - medical, per diem allowance, exit benefits, special awards, etc.
• Proactively support the development of welfare plans and activities that will improve staff working conditions and environmental activities, and other employee-related programmes.

Job requirements

• Bachelor’s degree or its equivalent in any related discipline.
• Professional qualification in HR Management e.g. Chartered Institute of Personnel Management (CIPM) will be an added advantage
• Minimum of three (3) years relevant work experience
• Understanding and hands-on experience in Talent and HR Management
• Knowledge of HR operations and principles
• Deep knowledge and understanding of Admin operations and processes with strong emphasis on procurement & store management, Vendor management and facility management
• Good problem-solving and execution skills
• Ownership and accountability
• Strong leadership and supervisory skills
• Result-driven, innovative and proactive
• High sense of responsibility, accountability and dependability
• Ability to manage multiple priorities
• Attention to detail and accuracy
• Ability to function effectively with minimal supervision
• Excellent communication and organizational skills

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Job responsibilities

• Coordinate the Institute’s financial management procedure and policies and ensure adherence to financial management controls.
• Support the budgeting and forecasting processes across the Institute. Circulate the annual business planning guidelines and provide guidance to functional heads and other budget holders during the planning process.
• Support the collation and consolidation of budget inputs from budget holders.
• Carry out first-level review and validation of budget data presented by units and highlight major inconsistencies/ shortcomings.
• Develop consolidated budget pack for review and approval of the Head, Finance & Accounts
• Prepare Staff Payroll on a monthly basis
• Maintains the Fixed Asset Register
• Carries out monthly physical stock count of all the institute's sresources (Inventories &Other Asset)
• Support the preparation of timely, accurate and relevant financial information for strategic decision making and external audit purposes
• Carry out variance analysis of major performance parameters with that of budgets/forecasts, highlight underlying business/operational causes of variation and advise Head, F&A on corrective actions to take.
• Support the preparation of periodic business performance and other management reports for discussion in Management and Finance Committees.
• Assist the Head Finance & Accounts in reviewing the business case for any major investment decisions in consideration of organisational strategy.
• Monitor approved budget allocations, revenue, and expenditure and highlight variances for the attention of the Head, Finance & Accounts
• Prepare monthly, quarterly and annual financial and performance reports, including consolidated financial statements and cash flow statements, and ensure compliance with the institute's accounting policies, and local and international accounting reporting policies and procedures e.g. IFRS
• File monthly and annual returns with regulatory authorities e.g PAYE, ITF, Pension, NSITF and WHT
• Prepare daily and monthly bank reconciliation for all operative banks
• Carry out ledger reconciliation of all postings

Job requirements

• Minimum of a bachelor's degree in Finance, Accounting or any related field
• A Master's degree/MBA in related field is an added advantage
• A professional certification in ICAN, ACCA, CFA, CPA or any other related field
• Minimum of 6 years of relevant experience in Finance and Accounting
• Advanced accounting knowledge, including experience with International Financial Reporting Standards (IFRS).
• Knowledge and demonstrated experience in the use of accounting packages and systems, including ERP.
• Ability to gather, collate and analyse information/ data effectively and efficiently.
• Good problem-solving skills.
• Attention to details.