HR & Admin Officer at People Capacity Management

Job responsibilities

Recruitment & Talent Management

• Coordinate recruitment activities such as vacancy identification, advertisement candidate screening, testing, interviewing, etc.
• Maintain an accurate database of manning levels across the Institute and proactively resolve variations with approved manning.
• Support staff placement process which includes issuing of offer letters, managing new employee documentation etc.

Learning and Development

• Collaborate with Head, HR and Admin and functional heads to conduct comprehensive training needs assessment and develop training programs to address identified staff skills and competency needs.
• Coordinate the implementation of approved training programs which include local and offshore trainings (internal, external, in –plant) both in the classroom and on the e – learning platform.
• Assist with the development and implementation of onboarding programmes for new hires. Coordinate staff induction and orientation programs.
• Periodically assess the efficiency and effectiveness of the design and delivery of learning and development methodologies and techniques.
• Coordinate the selection and evaluation of training facilitators and institutions to provide/deliver approved learning and development programs to staff.
• Provide efficient training logistics, including registering staff for training programs, payment of training invoices, transportation/feeding/accommodation of trainees and facilitators; monitoring staff attendance and participation in training programs
• Monitor and maintain training facilities & equipment such as training halls, training equipment etc.
• Manage the organization’s relationship with relevant statutory/regulatory authorities such as ITF. Get timely approvals for training programs from ITF and process reimbursements.

Performance Management

• Assist the Head, HR and Admin in coordinating the Institute’s performance management process.
• Prepare/ compile agreed periodic activity and performance reports for the attention of Head, HR and Admin as required.
• Maintain proper and accurate records of employees’ performance appraisals.
• Employee Relations and Staff Welfare
• Provide support in managing employees’ relationships across the Institute
• Assist with handling employee needs. Handle staff grievances and concerns
• Coordinate all staff welfare matters - medical, per diem allowance, exit benefits, special awards, etc.
• Proactively support the development of welfare plans and activities that will improve staff working conditions and environmental activities, and other employee-related programmes.

Job requirements

• Bachelor’s degree or its equivalent in any related discipline.
• Professional qualification in HR Management e.g. Chartered Institute of Personnel Management (CIPM) will be an added advantage
• Minimum of three (3) years relevant work experience
• Understanding and hands-on experience in Talent and HR Management
• Knowledge of HR operations and principles
• Deep knowledge and understanding of Admin operations and processes with strong emphasis on procurement & store management, Vendor management and facility management
• Good problem-solving and execution skills
• Ownership and accountability
• Strong leadership and supervisory skills
• Result-driven, innovative and proactive
• High sense of responsibility, accountability and dependability
• Ability to manage multiple priorities
• Attention to detail and accuracy
• Ability to function effectively with minimal supervision
• Excellent communication and organizational skills