Latest Vacancies at Education as a Vaccine

Reports to: Executive Director
Organizational Unit: Management

Job Purpose

• As a key member of the Senior Management Team, the Head of Programs will coordinate the development and implementation of quality programs and activities following national, state, funding agency and organization’s guidelines and requirements.
• S/He will be responsible for providing direction, coordination and support to the Program Team Leads, namely the Team Lead, Advocacy and Policy Influencing Unit and Team Lead, Individual and Community Capacity Strengthening and their team members.
• The Head of Programs will ensure the smooth implementation of projects and the achievement of program objectives and outcomes.

Working Relationships:

• The Head of Programs will report directly to and work closely with the Executive Director. S/He will supervise the Team Lead, Advocacy and Policy Influencing Unit and Team Lead, Individual and Community Capacity Strengthening and work closely with Team Lead, Strategy, Development and Learning to deliver key tasks.

Roles And Responsibilities
Program Implementation:

• Coordinate the development of new ideas and projects to meet the organization’s objectives, goals, mission and vision
• Supervise and support the program Team Leads and their team members by providing technical and strategic guidance, program direction, input and feedback
• Serve as technical lead on developing project proposals and concept notes for new program ideas in collaboration with Team Lead, Strategy, Development and Learning.
• Ensure that interventions are tailored to meet the needs and promote adolescents and young people's rights, particularly adolescent girls and young women.
• Provide management oversight for ongoing programs, ensuring that all projects are managed to budget and achieve the planned results on time based on organizational policy and donor requirements
• Coordinate the development of annual organizational programs work plans and budget
• Provide regular program and operational/financial reports to the Executive Director and Board Programs Committee
• Maintain and strengthen relationships with program partners and stakeholders
• Oversee program/project-related monitoring, evaluation and learning process
• Report monitoring and evaluation findings to the Executive Director and recommend changes to enhance the program as appropriate
• Develop technical documents, including training guides, manuals, booklets etc., to aid the implementation of programs at the field level
• Review and approve all organizational program reports submitted to external partners and donors.

Staff Management And Team Work:

• Deputize for the Executive Director or other colleagues as required.
• Facilitate shared learning and joint initiatives about programme implementation of activities
• Support the development and realisation of program monitoring, evaluation and learning as well as knowledge management outcomes by promoting documentation and sharing of lessons learned
• Work with the Executive Director to cultivate and manage donor relationships and partnerships.
• Nurture an open and collaborative work environment that encourages learning, productivity, accountability, flexibility, respect, non-discrimination and communication
• In consultation with the Executive Director, recruit, interview and select qualified program staff.
• Serve as a non-voting member of the Board Program Committee
• Work closely with the Executive Director and HR staff to carry out annual performance appraisals of program team members and develop capacity building plans

Education and Experience

• A Degree in Public Health, International Relations, Gender Studies, International Development, or related field. An advanced degree is desirable but not required for this position.
• Minimum 5-7 years of advocacy/program experience required. Experience in influencing the policy and practice of governments and institutions through campaigning, advocacy and/or policy development is a plus.
• Excellent written and verbal communication skills, including public speaking, policy development and fluent written/spoken English
• Experience working with local NGOs required
• Experience working and building collaborative relations with members of civil society, government, academia, and the private sector
• Demonstrated ability to take the initiative as well as develop and implement programs
• Ability to think and plan strategically
• Ability to lead, inspire, manage, coach and mentor staff at both individual and collective level.

Salary
N300,000 monthly.

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Organization Unit: Finance and Administration
Reports to: Team Leader, Finance and Administration

Job Description

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counselling managers on candidate selection; conducting and analysing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintain and update pay schedule by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual staff pay actions; recommending, planning, and implementing pay structure revisions.
• Ensures supervisors' planning, monitoring, and appraisal of employee work results; scheduling management conferences with employees; hearing and resolving employee grievances; counselling employees and supervisors.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Support yearly capacity audits of all organizational staff and document gaps in professional and technical knowledge and skills.
• Sources for and advises management of opportunities for staff to develop professional and technical knowledge through educational workshops, reviewing professional publications, establishing personal networks.
• Supervises team members working under Admin and HR sub-unit and follows up on tasks and work results

Office and Facility Management:

• Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Create systems and procedures to protect the health and safety of all employees while on organizational premises.
• Maintains records of office assets and supplies according to Finance and Admin policies.
• Maintains office facilities, equipment, assets and supplies.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Convene, coordinate and document quarterly senior management meetings
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions.

Procurement of Goods and Services:

• Design and execute successful sourcing strategies for supplies, goods and services in line with procurement policy
• Identify quality suppliers and initiate relationships with these suppliers and contractors.
• Negotiate with external suppliers and contractors to secure advantageous terms in a transparent manner
• Prepare purchase orders in consultations with various team members
• Coordinate bid comparison committee
• Prepare contracts and agreements in line with organizational policy and government guidelines.
• Foresee unexpected events through proper analysis and control measures
• Propose updates and reviews to procurement policy accordingly
• Control spending and build a culture of long-term savings on procurement

Working Relationships:

• The AHRO will report directly to the Team Leader, Finance and Admin. S/He will work and support all teams within the organization to deliver on their mandates.
• S/He will be responsible for supervising Admin/Office Assistants, Receptionist and Drivers. Serve as the secretary of the Senior Management Team.

Qualifications

• Bachelor's Degree (or equivalent) in Business Administration, Management Accounting, Economics, or related academic fields.
• 2 - 5 years of working experience.
• Strong analytical skills with a keen sense of discretion and organization management skills.
• Strong human relations skills, in addition to being proactive
• Good oral and writing communication skills.
• Attitude to work as a change agent that believes in a continuous improvement approach.
• Proficiency with Microsoft Office suite etc.
• Fluency in English.