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  • Posted: Sep 25, 2020
    Deadline: Oct 1, 2020
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    The Center for Community and Health Development International is a non-discriminatory, non-governmental organization with a mandate to improve the health and quality of life of Nigeria’s rural children and women. CHAD was establish in 2002 by a group of women from different religious and ethnic background in Gombe state, North East Nigeria. We make ...
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    Office Assistant

    On this regard CHAD therefore seek a competent person to fill position Office Assistance.

    Sector: Child Protection
    Employment status: Fixed Term
    Duration: 12 months with possible renewal
    Location: Borno state

    Job Overview

    The responsibilities of the post may require the post holder to have regular contact with staff children or young people within Northeast region.

    Role Purpose

    • To provide professional general facilities support, including Maintenance of all equipment, document/information management, processing of monthly utility bills and maintain petty cash expenses etc.  The jobholder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to programme teams based in Maiduguri with regular visit to project site when called upon.

    Scope of Role:

    •   Reports to: Administration Officer( Center Manager)
    •  Staff directly reporting to this post: Office Assistants

    Key Areas of Accountabilities 
    General Administration: 
    You are to provide administrative back-up to the team including but not limited to the following:

    •   Ensure premises are fit for purpose and suitable equipped, tidy and professional appearance is maintained.
    •  Maintain general office equipment tracker: regularly evaluate equipment.
    •  Under the supervision of Line Manager (Center Manager), ensure routine facility maintenance are arranged and the work is done
    •   Liaise with landlords on all CHAD Int’l rented properties under the supervision of Centre Manager.
    • Work closely with the procurement officer to ensure quality delivery of items
    •  Under the supervision of the Administration Officer, oversee the maintenance of the residence/office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized.
    •  Assist in the management of the office and warehouse premises
    •   Co-ordinate office equipment/supplies by ensuring that all the equipment in the office are working and reporting any malfunctions/repairs/changes to be made.
    •   Ensure the office is secured and extra keys to each office are kept securely in the key safe
    •   Ensure staff have access to the office if they are to work on the weekend after the necessary approval is obtained by the staff
    •  Carry out the filing of relevant materials and documents
    •   Disseminate formal communications to staff as directed by Centre Manager
    •   Process monthly utility bills.
    •   Perform other duties and responsibilities as assigned by Centre Manager

    Key Responsibilities 
    Management of Office facilities:

    •   Ensure the Borno state Office is well equipped, has sufficient levels of supplies (consumables, stationery & equipment etc.)
    •   Oversee the maintenance of Borno Office premises and warehouses, office cabinets, furniture & fittings and all equipment in a fully functioning state.
    •   Ensure compliance with CHAD Int’l Quality Standards, Global policies and Guidelines.
    •   Take minutes of the weekly staff meeting as directed by Line Manager.

    Program Support:

    •  Support program staff during workshops and events (local, internal and external – e.g. meetings with other teams, partners training and staff training)
    • Provide support to the Humanitarian Team Leader including diary and inbox management, arranging meetings, dealing with enquiries as requested
    •  Support the coordination of other departments and Humanitarian programme

    Other Responsibilities:

    •   The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, in order to assist HR & Admin department by providing cover when any of the colleagues are on leave or because of an increased level of Field Office activities.
    •  Process travel requests
    •   Manages the Admin Department’s Petty cash
    •  Provide cover on general admin when any Administration Assistant is away
    •   Ensure that the minimum standards of humanitarian relief are maintained

    Note: your line manager must be copied on all official communication

    Working Contacts:

    •   Internal: Regular liaison with various teams in Gombe office(Head office), project sites and other state offices
    •  External: Contact with vendors, visitors, and other humanitarian partners etc.

    Competencies and Behaviours 
    Delivering Results (Skilled):

    •   Delivers timely and appropriate results using available resources
    •  Takes responsibility for their work and its impact on others
    •  Plans, prioritizes and performs tasks well without needing direct supervision
    •   Understands the link between their work and the organisation’s objectives

    Innovating and Adapting (Skilled):

    •  Suggests creative improvements and better ways of working
    •  Seeks out and applies successful ideas from others to overcome challenges
    •   Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions
    •   Applies lessons learned to enhance future ways of working

    Applying Technical & Professional Expertise (Skilled):

    •  Delivers work that reflects a good knowledge and application of technical and professional standards
    •   Keeps up to date with trends in their work area
    •   Maintains ethical and professional behaviour in accordance with relevant codes of conducts

    Working Effectively With Others (Skilled):

    •   Actively listens to new and different perspectives and experiences of those they work with
    •   Proactively supports team members and trusts their capabilities
    •   Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
    •   Clarifies their role and responsibilities within the team to maximize impact

    Communicating With Impact (Skilled):

    •   Actively listens and seeks to understand before being understood
    •   Ensures communications are concise and well-structured
    •   Shares appropriate relevant and timely information with others
    •   Prepares effectively for meetings

    Skills & Experience 
    Administrative & General Skills:

    •   Level of Education - Diploma / B.Sc. in relevant field
    •  Must have completed NYSC OR exempted from service  
    •   Excellent planning and organisational skills, with proven administrative skills
    •   Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
    •  Ability to manage time and work with scheduled calendar
    •   Excellent interpersonal and communication skills; written and verbal communication; fluent in English and Hausa, Knowledge of kanuri or Shuwa language will be a plus
    •  Strong teamwork skills with the ability to both support colleagues and request support as and when required
    •   Commitment to CHAD Int’l mission, vision and values
    •   Experience of working in security challenging area.
    • Computer literate and knowledge of Word, Excel.

    go to method of application »

    Finance Officer

    Center for Community Health and Development International is a non-discriminatory, non-governmental Organization with a mandate to improve the health and quality of life of Nigeria’s rural children and women. CHAD was established in 2002 by a group of women from different religious and ethnic background in Gombe state, North East Nigeria .We make available information on sexual reproductive health/family planning for improved quality of life. We advocate for youth and women’s sexual reproductive rights, treatment of people living with HIV/AIDS, increase in budgetary and proper utilization of allocated funding on children and women’s issues, improved provision of water supply, and sanitation. We collaborate with other NGO’s and Government actors in curbing the menace of HIV/AIDS and in the advancement of peace and good government.
    On this regard CHAD therefore seek a competent person to fill below position of Finance officer.

    Sector: Child Protection
    Slot: 1
    Employment status: Fixed Term
    Duration: 12 months with possible renewal
    Location: Borno state

    Job summery

    The Finance officer under the guidance of the Head Finance participates in the overall implementation of the CHAD Int’l Accountability Framework and works in close collaboration with the project coordinator. He/she is expected to travel extensively to the project locations within Borno state to assist with the implementation of the CHAD Accountability Framework, focusing on financial compliance and verification.

     Key Functions:

    • Provide support in the allocation and financial management processes of the CHAD International.
    • Provide support in implementing the financial aspects of the CHAD Int’l Accountability Framework
    • Provide support to the implementation of the monitoring pillar of the CHAD Int’l accountability framework.
    • Facilitate knowledge-building and knowledge-sharing on financial monitoring and reporting according to donors demand.

    1.Provide support in the allocation and financial management processes of  CHAD International

    • Review and advise on the clearance of the project budgets and grant agreements;
    • Review and advise on budget amendments or no-cost extension requests;
    • Regular follow-up with IP to obtain financial reports;
    • Review of interim and final financial reports and supporting documents to ensure compliance with the signed donors agreements, budgets and guidelines;
    • Follow up on disbursement of funds from partners;
    • Review of grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the donors demand.
    • Receipt & review of audit reports from contractors and ensure projects records are updated as necessary.

    2.Provide support in implementing the financial aspects of Accountability Framework

    • Conduct financial spot-checks in line with the CHAD Int’l operational modalities;
    • Facilitate and provide support during audits, at the project and fund level, as requested, including assistance with vendor contracting, supporting the planning process and assisting in the follow-up of critical audit findings;
    • Liaise with partners,  staff and other third parties in verifying expenditure supporting documents during spot-checks, review of financial reports, capacity assessments and audits;
    • Assist with the submission and return of Partners’ financial documentation for spot-checks.

    3. Provide support to the implementation of the monitoring pillar of the CHAD Int’l accountability framework.

    • Contribute to the development and implementation of monitoring plans in line with allocation funding modalities;
    • Participate in planning and actual field project monitoring;
    • Assist with updating the project monitoring timelines, results and recommendations in the GMS (Grand Management System)

    4.Facilitate knowledge-building and knowledge-sharing on financial monitoring

    ·         Identify and synthesize financial monitoring best practices, lessons learned and recommendations to be integrated into fund management efforts and channeled into decision-making processes;

    • Promote awareness on CHAD Int’l guidelines, and operational manuals;
    • Plan and participate in trainings/workshops for effective implementing of projects.

    Teamwork

    • Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    REQUIRED SKILLS AND EXPERIENCE

    Education:

    ·         University Degree in Finance/Accounting, Business, Public Administration or related field is required

    • Minimum 4 years’ experience as finance officer or finance manager with an NGO.
    • Good knowledge of internal control systems and experience with accounting tools is an asset.
    • Experience supervising an audit process an advantage
    • Experience delivering financial trainings and workshops an advantage

    go to method of application »

    Data Entry Clerk

    On this regard CHAD therefore seek a competent person to fill below position of Data Entry Clerk.

    Sector: Child Protection
    Slot: 2
    Employment status: Fixed Term
    Employment Type: Full-Time
    Duration: 12 months with possible renewal
    Location: Borno state

    Job Purpose:
    The role of the Data Entry Clerk is to support the establishment of information management systems in targeted areas in support of projects to address the care and protection needs of separated, unaccompanied and vulnerable children in these areas.  The Data Entry personnel will be the focal person for managing data and analysis of information on individual cases.  In close collaboration with the Case Management officer and CP officers, and with technical support from the child protection programme manager, the data clerk will ensure case management information is managed in order to facilitate family tracing efforts. 

    KEY AREAS OF ACCOUNTABILITY:
    the timely and accurate entry of case files into the database (CPIMS/excel format)Ensure
    With the Child Protection Project Officer, work with case workers and community tracing systems for the tracing of the families of separated and unaccompanied children.

    • Manage the governorate level database as a store for information gathered by the community case workers, and other child protection workers.
    • Use the database to monitor adherence to procedure on individual cases and ensure that roles and responsibilities are upheld.
    • Entering ll the registered cases and compile all forms according to the procedures, with the support of Case Management officer.
    • Work closely with the case workers to ensure that follow up monitoring is done for children in alternative care and other vulnerable children.
    • Produce weekly and monthly, disaggregated statistics and qualitative updates of progress on case management work.
    • Ensure that the data related to children is safe and shared as per CHAD Int’l child protection procedures and policies
    • Carry out the responsibilities of the role in a way which reflects CHAD’s commitment to safeguarding children in accordance the Child safeguarding Policy and procedure.
    • Comply with all relevant CHAD Int’l policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.
    • Any other duties as assigned

    Note: High level of confidentiality is needed from the post holder.


    QUALIFICATIONS AND EXPERIENCE

    • HND, B.sc, B.A in the relevant field is desirable.
    • At least 2 years’ experience in a humanitarian work context
    • Computer literate
    • Ability to participate in data collection, feeding and reports generation
    • Willingness and ability to dramatically change work practices and hours in the event of emergencies
    • Ability to analyze information, evaluate options, and follow the strategic directions as guided
    • Excellent interpersonal, communication and presentation skills
    • Fluency in written & spoken English; able to communicate in native language (Hausa, Kanuri, or Shuwa) is considered an asset
    • Commitment to CHAD Int’l values and policies including but not limited to Code of Conduct, Child Safeguarding Policy and Humanitarian principles of impartiality, neutrality and humanity.

    Method of Application

    This job has expired. Application is no longer allowed

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