Fresh Jobs at Premiere Urgence Internationale (PUI)

Job Description

• Under the supervision of the Head of Mission, and through delegation of his/her authority, the Field Coordinator has the overall responsibility for the proper implementation and operational direction of PUI’s projects/programs in his/her geographical area of intervention.
• The Field Coordinator also monitors the context to ensure programing is relevant and responsive to priority needs.
• In this capacity, the Field Coordinator is also responsible for representing PUI publically externally at the field level, including in coordination fora, with other agencies, and for providing the direct link in communications between the Field Team and the Country team. Lastly, the Field Coordinator provides security management of his geographical area and ensures all safety and security measures, including contingency plans and standard operating procedures.

Responsibilities

• The Field Coordinator has responsibility for the overall timely delivery of PUI’s programs portfolio in his/her geographical areas of operations (including the sub-offices).
• The Field Coordinator with the support of the operational/technical coordinators concerned has overall responsibility for proper delivery of programs and the smooth running of support services in his/her geographical area of intervention.
• He/She also has the delegation of the Head of Mission for the safety and security of good and people under the responsibility of PUI in his/her area of intervention.
• The Field Coordinator is at the source of program development and operational positioning in his/her geographical area of intervention, in line with PUI country strategy and in conjunction with programmatic and operational technical coordinators.
• The Field Coordinator, as member of the Country Management Team contributes to the fulfilment of the aims and objectives of PUI’s presence in the country through other tasks as required and/or directed by the Head of Mission.

Ensure the Safety of Property and People of the Base:

• He/She ensures that the safety plan for the base is up-to-date, and that everyone knows and understands it (both international and national staff). He/she has to update contingency security plans for special circumstances like elections or disease outbreaks or changes in security context.
• He/She ensures data collection relative to the safety on his/her field of operations, provides analyses, and disseminates them to his/her immediate supervisor regularly or on an ad-hoc basis if urgent.
• He/She verifies that the material and human resource means at his/her disposal are adequate to ensure the optimal safety of teams, materials and beneficiaries.
• He/She alerts his/her immediate supervisor without delay in case of impending danger of teams or beneficiaries.
• In the event of a security incident, (regardless of whether it took place or was avoided), he/she ensures that the information is transmitted to his/her immediate supervisor without delay, and reported upon in accordance with PUI guidelines.
• He/She is in charge of supervising the work of the Security and Liaison Officer. He/She ensures that this staff has all the necessary tools to create and maintain good relationship with local administrative or security stakeholders.

Ensure the Implementation of Programs and Propose New Interventions:

• He/She ensures the smooth running of ongoing programs on the base (meeting of objectives, respecting time-lines, budgetary monitoring, contractual reporting…) and reports to his/her immediate supervisor.
• He/She sets up a formal coordination system, directs it in the field (meetings, written reports...), and reports to his/her immediate supervisor.
• He/She ensures proper filing of all documents produced in the context of the project(s), and ensures availability of the verification sources mentioned in the proposals.
• He/She proposes new interventions and discusses them with his/her immediate supervisor.
• He/She is involved in identifying needs and proposing / leading assessments on the basis of agreed TOR (Terms of Reference) and with endorsement from his/her immediate supervisor.
• When defining new operational activities, he/she coordinates the work of the relevant technical departments and of the administrative and logistical support teams, with a view to preparing project proposals that are complete, and in line with the donors’ formats and internal rules of PUI’.
• He/She participates in the Strategy development exercise of the mission and present the future plans of the base

Supervise Teams of National and International Staff at the Base:

• He/She supervises all national and international staff in the base.
• He/She guides the work of the internationals in the base, tracks the realization of their objectives, and leads the mid-term and final appraisal exercises.
• He/She participates in the hiring process, as well as in any decision related to the termination of employment contracts of national staff on the base.
• He/She ensures compliance with the Internal Rules and Procedures of PUI on the base.
• He/She makes sure that all national employees are subject to a written appraisal according to the mission’s internal regulations
• He/She delegates responsibility for the integration of any new employee on the base, and ensures, in particular, that the context of program implementation, safety rules, logistical, administrative, HR and financial procedures, as well as procedures for the use of communication and transportation are explained and understood.
• He/She completes training programs for expatriate and local staff (organizational support, methodology, technical support as the case may be organization of training sessions…)
• He/She drafts or delegates responsibility for the drafting of job profiles for expatriates about to be replaced or hired and sends them for endorsement to his/her immediate supervisor.
• He/She constructs the organizational chart of the base, and has it endorsed by his/her immediate supervisor and the HR Coordinator.
• He/She handles the management of interpersonal conflicts that arise on his/her base, and refers the matter to his/her immediate supervisor in the event that he/she is not able to resolve the dispute.
• He/She is responsible of PUI reputation in his/her area of operation, and in that capacity ensures that the entire staff under his/her authority displays behavior consistent with the values upheld by the organization, with full respect for the local culture.

Ensure Logistical, Administrative and Financial Support for the Base:

• With support from the logistics coordinator, he/she ensures that the needs of the base are met (support, programming) and address these needs to the Admin & Financial Coo each month, while making sure that all donor’s and internal procedures are respected, and that commitments are in line with available budgets.
• He/She ensures that the base is equipped with the minimum of infrastructure (offices and housing, stores, Pharmacy and hibernation spaces) necessary for the execution of the work and accommodation of teams, in optimal conditions of safety.
• He/She is responsible for cost optimization; and uses budget tracking to achieve this; he/she ensures adequate financial resources for the running of the base.
• Regarding budget monitoring, he/she participates in team-based analysis (along with technical, administrative and logistics management) and is responsible for detecting anomalies and proposing adjustments to his/her immediate supervisor and to the Admin & Financial Coordinator.
• He/She ensures that accounting processes are respected by the admin base department, and communicated to the Admin & Financial Coo according to the agreed calendar.
• Together with the Admin & Financial Coo, he/she ensures that a system of internal oversight is in place at the base. He/She ensures compliance with procedures for undertaking expenditure commitments, and participates in the process of endorsing purchase orders.

Ensure the Representation of PUI in the Jurisdiction Covered by His / Her Base:

• He/She represents the organization before local actors, whether they are official or not, and ensures that good relations are maintained with each of them in compliance with PUI’s principles of neutrality and independence.
• He/She attends main coordination meetings when they take place, and participates actively.
• In the event of visits from donors, he/she prepare suitable presentations for the organization and organize the visit.
• Ensure the participation of Managers in thematic working groups mainly health , Nutrition, protection and Food

Ensure Reporting and Dissemination of Information:

• He/She sends the internal and external reports to his/her immediate supervisor while meeting the internal deadlines for endorsement (Situation Report, incident report) and external contractual deadlines (project reports).
• He/She organizes the two-way dissemination of information: from the base to the field coordination and from the field coordination to the base (regular and ad-hoc Situation reporting).
• He/She participates actively in the consortium meetings and coordination in Katsina State.
• He/She attends internal coordination meetings and participates actively in them and highlight the challenges in these meetings
• Ensure base PMTs and OFUs are submitted to coordination on regular based on agreed date and time.

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Job Summary

• Under the supervision of the Health and Nutrition Project manager (PM), the Health Deputy Project Manager (DPM) shall ensure the overall support and direct supervision of the teams working in PUI facilities and enrolled in PUI health project in the facility.
• S/he should assist the health and Nutrition PM in planning, organizing, implementing and monitoring of agreed health activities and planned capacity building.

Responsibilities
Activities Implementation:

• Support in the good implementation and monitoring of the health projects in collaboration with the Health Project Manager
• Ensure that agreed activities and procedures are regularly and timely performed by Health teams
• Participate actively in the supervision of health activities through checklists, observations, and reports to the Health Program Manager
• Supervise monthly planning and action plan within the Health facilities
• Ensure that the team is following up proper medical protocols, and applying them according to international and national recommendations and guidelines
• Ensure the rational use of medicines and the proper administration of treatments in step with national international protocols.
• Collaborate with other departments (MHPSS, Nutrition, Protection, and Food Security) as needed to ensure smooth implementation and integration of services
• Ensure that members of the teams and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example PEP kits [post-exposure treatment kits], gloves…).
• Ensure that beneficiaries and local populations understand the project objectives and participate actively in their implementation.
• Assist the Health and Nutrition Project Manager in the development of new interventions and/or adjustment of current interventions.

Team Management:

• Manage the supervisors/team leader with effective guidance and adequate support
• Ensure the implementation of good team management practices with supervisors/team leader
• Follow up on staff schedules, annual leave and attendance sheets in accordance with HR procedures
• Manage the recruitment of new staff in collaboration with supervisors and Health and Nutrition Program Manager
• Draw up Job descriptions as needed, in collaboration with the Health and Nutrition Program Manager
• Participate in the regular evaluation of team medical and non-medical staff in collaboration with HPM Assess training needs, develop training plans, facilitate and perform training for medical and nonmedical staff, and follow up the impact after training
• Ensure that the health team is respecting PUI rules and inform the Health and Nutrition Project Manager of any disrespect of the rules
• Ensure the security rules in the field are respected, the safety of the field officers is guaranteed and the regular communication with the security focal person is maintained

Monitoring, Follow-up & Reporting:

• Supervise data collection on all medical and non-medical activities
• Analyse epidemiological indicators and ensure that they are followed properly
• Participate in the budget follow-up with the Health and Nutrition Project Manager and make sure budget lines are spent properly
• Draft the internal and external reports to Health and Nutrition PM or/and the Medical Coordinator or other PMs
• Report to the Health and Nutrition Project Manager any problem in the projects, especially any gap/loss/robbery/damage of medical equipment or drugs or any patient and organizational issue
• Provide essential preventative assistance services and follow up on identified beneficiaries with NCDs and other diseases/morbidities of Public Health relevance

Logistics & Administrative Support:

• Ensure proper needs analysis from the projects, addressing both medical (pharmaceuticals, consumables, and equipment) and non-medical requirements
• Support logistics and pharmacy department by analysing supplier bids with highly technical specifications
• Communicate to logistics for fleet needs, logistical components of the projects (delivery, distribution, onsite storage)
• Ensure appropriate supply plan, with central pharmacy, on weekly/monthly base principle for the facility
• Ensure, in coordination with the logistics and pharmacy department, appropriate storage of medications, medical consumables, equipment, and medical waste.
• Ensure that HR documents (attendance sheet, leave request, etc) are communicated to the HR Manager on time, with validation of Health Project Manager
• Ensure the archiving the documents, tools and training materials in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.

Internal & External Representation:

• Participate in meetings, strategy workshops, training and other, as required.
• Participate in any other activities such as surveys, assessments, among others.
• In coordination with the Health Project Manager, conduct health assessments related to other sectors (psychological support, prevalence of water-borne diseases, sexual and reproductive health, etc.).
• Participate actively in the preparation and the smooth organization of the visit from Donors
• Represent the organization before local actors involved in the implementation of the medical program, and contribute to good relations within project partners (consistent with the principles of neutrality and independence of PUI)