Deputy Health and Nutrition Program Manager at Premiere Urgence Internationale (PUI)

Job Summary

• Under the supervision of the Health and Nutrition Project manager (PM), the Health Deputy Project Manager (DPM) shall ensure the overall support and direct supervision of the teams working in PUI facilities and enrolled in PUI health project in the facility.
• S/he should assist the health and Nutrition PM in planning, organizing, implementing and monitoring of agreed health activities and planned capacity building.

Responsibilities
Activities Implementation:

• Support in the good implementation and monitoring of the health projects in collaboration with the Health Project Manager
• Ensure that agreed activities and procedures are regularly and timely performed by Health teams
• Participate actively in the supervision of health activities through checklists, observations, and reports to the Health Program Manager
• Supervise monthly planning and action plan within the Health facilities
• Ensure that the team is following up proper medical protocols, and applying them according to international and national recommendations and guidelines
• Ensure the rational use of medicines and the proper administration of treatments in step with national international protocols.
• Collaborate with other departments (MHPSS, Nutrition, Protection, and Food Security) as needed to ensure smooth implementation and integration of services
• Ensure that members of the teams and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example PEP kits [post-exposure treatment kits], gloves…).
• Ensure that beneficiaries and local populations understand the project objectives and participate actively in their implementation.
• Assist the Health and Nutrition Project Manager in the development of new interventions and/or adjustment of current interventions.

Team Management:

• Manage the supervisors/team leader with effective guidance and adequate support
• Ensure the implementation of good team management practices with supervisors/team leader
• Follow up on staff schedules, annual leave and attendance sheets in accordance with HR procedures
• Manage the recruitment of new staff in collaboration with supervisors and Health and Nutrition Program Manager
• Draw up Job descriptions as needed, in collaboration with the Health and Nutrition Program Manager
• Participate in the regular evaluation of team medical and non-medical staff in collaboration with HPM Assess training needs, develop training plans, facilitate and perform training for medical and nonmedical staff, and follow up the impact after training
• Ensure that the health team is respecting PUI rules and inform the Health and Nutrition Project Manager of any disrespect of the rules
• Ensure the security rules in the field are respected, the safety of the field officers is guaranteed and the regular communication with the security focal person is maintained

Monitoring, Follow-up & Reporting:

• Supervise data collection on all medical and non-medical activities
• Analyse epidemiological indicators and ensure that they are followed properly
• Participate in the budget follow-up with the Health and Nutrition Project Manager and make sure budget lines are spent properly
• Draft the internal and external reports to Health and Nutrition PM or/and the Medical Coordinator or other PMs
• Report to the Health and Nutrition Project Manager any problem in the projects, especially any gap/loss/robbery/damage of medical equipment or drugs or any patient and organizational issue
• Provide essential preventative assistance services and follow up on identified beneficiaries with NCDs and other diseases/morbidities of Public Health relevance

Logistics & Administrative Support:

• Ensure proper needs analysis from the projects, addressing both medical (pharmaceuticals, consumables, and equipment) and non-medical requirements
• Support logistics and pharmacy department by analysing supplier bids with highly technical specifications
• Communicate to logistics for fleet needs, logistical components of the projects (delivery, distribution, onsite storage)
• Ensure appropriate supply plan, with central pharmacy, on weekly/monthly base principle for the facility
• Ensure, in coordination with the logistics and pharmacy department, appropriate storage of medications, medical consumables, equipment, and medical waste.
• Ensure that HR documents (attendance sheet, leave request, etc) are communicated to the HR Manager on time, with validation of Health Project Manager
• Ensure the archiving the documents, tools and training materials in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.

Internal & External Representation:

• Participate in meetings, strategy workshops, training and other, as required.
• Participate in any other activities such as surveys, assessments, among others.
• In coordination with the Health Project Manager, conduct health assessments related to other sectors (psychological support, prevalence of water-borne diseases, sexual and reproductive health, etc.).
• Participate actively in the preparation and the smooth organization of the visit from Donors
• Represent the organization before local actors involved in the implementation of the medical program, and contribute to good relations within project partners (consistent with the principles of neutrality and independence of PUI)