Job Vacancies at International Rescue Committee

Job Description
The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State. Beginning of January 2014, IRC shifted geographical location to the North East, in Adamawa state to provide humanitarian response to the conflict-affected populations. In the North East, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.

The IRC Nigeria country program is implementing multi-sectorial interventions in the sectors of Health and Nutrition, Environmental Health, Child Protection, Education, Women’s Protection and Empowerment, Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs. Currently, the IRC is expanding programs in Borno state to address the needs of Internally Displaced Persons (IDPs) and host communities in recently liberated LGAs.

JOB OVERVIEW  

The Emergency Supply Chain Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. The Procurement Officer ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

KEY RESPONSIBILITIES

Procurement Planning

The Emergency Supply Chain Officer is responsible for working closely with Senior Procurement Officer, Senior Procurement Manager, internal and external stakeholders to ensure effective procurement planning and preparation to support program implementation. Supply chain planning includes -

• Preparing and implementing procurement plans 
• Implementing all IRC procurement SOPs
• Collecting, organizing, and analyzing data
• Monitor supply market and conduct market surveys & analysis.

Procurement

Responsible for implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes: -

• Support in development of procurement specifications
• Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

Contract Management

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes: -

• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

Supplier Management

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: -

• Maintain suppliers file and documentation
• Documents supplier performance
• Maintain supplier performance score cards.

Compliance and Ethics

Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through: -

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

Reporting     

The Emergency Supply Chain Officer is responsible for preparing and submitting accurate: -

• Weekly PRTS report to the Senior Procurement Officer.                                                     
• Support with developing and updating the procurement plans (assigned) as required.
• Submit weekly list of commitments to Senior Procurement Officer
• Submit periodic BVA procurement tracking report for specific Grants you’re assigned to.

Key Working Relationships:

• Position directly supervises procurement assistants
• Other Internal and/or external contacts:
• Internal:  Regular relationships with program staff, Operations, and country Supply Chain staff at all levels
• External: Vendors and Service providers.

Qualifications

• Education: Degree in Business Administration/Financial Accounting or Logistics related field preferred
• Work Experience: 2 years of work experience in supply chain operations (Procurement)

Demonstrated Skills and Competencies:

• Knowledge of generic procurement procedures and practices (IRC or NGO experience).
• Demonstrated success as a procurement leader within supply chain including planning, procurement and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

 Working Environment: 

The position will be based in Maiduguri, Borno Office.

• Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
• Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
• IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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Requisition ID: req24311
Location: Maiduguri, Borno
Employment Type: Full Time
Sector: Supply Chain
Employment Category: Intern
Open to Expatriates: No

Responsibilities / Scope of Work
Warehouse Management:

• Update bin cards and stock cards for items in the warehouse daily as may be required.
• Communicate any discrepancies observed during receipt or release of goods to the warehouse officer.
• Provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
• Support the supervision of loading, offloading the goods into the warehouse by the warehouse casual staff.
• Support periodic cycle count as per the standard operating procedure.
• Record daily transactions in warehouse register.
• Update stock cards for goods in the warehouse.
• File warehouse documents online and in physical folders as may be required.
• Supervise kitting activities where required.

Key Working Relationships:

• Position Reports to:  Warehouse Officer
• Other Internal and/or external contacts:
• Internal: Warehouse and programs staff.
• External: Vendors/suppliers.

Qualifications

• B.Sc / HND
• Supply chain/logistics certification desirable.
• Strong organizational, interpersonal, and communication skills.
• Excellent computer skills including MS Word, Excel, and Outlook
• Attention to details.

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Reference ID: req24316
Location: Damaturu, Yobe
Employment Type: Full-Time
Sector: Diversity & Inclusion
Employment Category: Regular
Open to Expatriates: No

Job Overview / Summary

• The International Rescue Committee (IRC), in partnership with Plan International, the American University in Nigeria (AUN), Inclusive Development Partners (IDP), and Restoration of Hope Initiative (ROHI) is implementing a five-year USAID-funded education programme called ‘Opportunities to Learn’ in Borno and Yobe States between October 2021 and October 2026.
• The Programme intends to ensure more than 193,854 OOSC and youth in Borno and Yobe States are safely able to gain foundational literacy, numeracy, and social and emotional learning (SEL) skills to progress to higher levels of education, training, and or engagement in the workforce.
• The Inclusion Officer, based in Maiduguri, will be responsible for ensuring that inclusion of children with disabilities is embedded within all OTL activities in both States.

Primary Responsibilities

• Coordinates with technical leads and supports the Inclusion Lead to ensure that disability inclusion is integrated throughout project activities
• Maintains a close working relationship with the Inclusion Lead and Inclusive Development Partners
• Supports the review of all project materials, with guidance from the Inclusion Lead and Inclusive Development Partners, to ensure that they are inclusive of children with disabilities
• Provides supportive guidance to technical and program staff in the areas of inclusion and Universal Design for Learning (UDL), including supporting the development and delivery of training sessions and refresher workshops on equity and inclusion principles as needed
• Supports the review of equity and inclusion within the project’s policies and in activities through reports, field visits, and surveys
• Participates in project training activities to ensure that inclusive education and UDL principles are incorporated
• Other duties and tasks as assigned.

Key Working Relationships

• Position Reports to: Inclusion Lead
• Indirect Reporting: Inclusive Development Partners (subcontractor).

Qualifications

• Bachelor’s Degree in Special Education, Inclusive Education, International Development, Social Sciences, or a related field.
• Four years of experience working on programs engaging youth, civil society, education, or public policy, preferably with a strong focus on youth with disabilities
• Technical knowledge around the rights of persons with disabilities, inclusive education, or related topics
• Excellent self-management skills, including the ability to manage competing responsibilities under tight timelines
• Excellent teamwork including ability to coordinate well with diverse individuals and teams and to engage effectively with colleagues and stakeholders to achieve results.
• Experience working on youth-centered programs.
• English language fluency (written and spoken).

Standards for Professional Conduct

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. 
• In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.