Verification of the Assets Register for Plan International Nigeria at Plan International

Plan International Nigeria has been in operation since 2014 and has vast assets - movable and immovable including vehicles, furniture, computers among others.  The organization is expected to comply with the Operations Manual and maintain an exhaustive record of all fixed and movable assets, systematically documented.

In view of this, Plan International Nigeria is desirous of reconciling her existing assets register/inventory within its offices. In order to improve it’s asset management and bring the financial statements, records and reporting up to date, Plan International Nigeria intends to update the register of all its assets complete with quantitative and qualitative variables

Plan International Nigeria therefore wishes to procure consultancy services for reconciliation of the register for all its assets which are located in its Country Office in Abuja and eight (8) field offices in Niger, Bauchi, Sokoto, Borno (Maiduguri, Gwoza & Pulka), Adamawa (Mubi & Yola) and Yobe.

The key objectives of the assignment are:

• Reconcile the existing master asset register with records from the field offices and confirm accuracy of tags on the register,
• Reconcile the master asset register with the data from the smart list of all PIN projects, closed and active,
• Update the master register with reconciled assets/inventory register with a detailed report highlighting the corrections done.

SCOPE OF SERVICE

The scope covers all assets that Plan International Nigeria has at all its offices. The assets include but not limited tthe following:

• Motor vehicles
• Generator and solar equipment
• Furniture and office equipment
• Computers and accessories

The specifics task is:

• Conduct a preliminary review of the master assets register & registers from the field offices,
• Review and reconcile the master assets register with the asset registers from all Plan Nigeria field offices. Identify double entries, verify with the respective offices and corrected,
• Reconcile the master asset register with the financial smart list of all PIN projects, both running and closed projects. Tinclude missing information not limited tpurchase date, supplier name, cost of acquisition, project, etc.,
• Provide a list of all assets identified in the master asset register and those not physically confirmed available,
• Provide a list of all assets identified in the financial smart list and not available either in the master asset register or physical.

DELIVERABLES

• The key deliverables for the provision of these services have been highlighted below (but not limited to):
• The service provider shall provide a report that must be detailed and comprehensive.
• The report shall be presented in soft copies in both editable (Ms Excel) and non-editable (PDF) format and alsshare via email.

The report should include:

• Description of Asset
• Date of Acquisition
• Acquisition Cost
• Donor/Project
• Make and model number (where applicable)
• Asset Location – Field office location where assets are physical domiciled

Assets Sub location – Section office where assets is/department of the custodian

• Asset Custodian
• Asset Tag number
• Asset Serial Number (where applicable)

Asset Status – categorize in the order that meets the following description

• Good – Asset physically verify tbe in good working condition (in service)
• Bad and serviceable – Assets physically verify not perfectly working and require repair tfunction effectively.
• Bad and not serviceable – Asset physical verify and confirm damaged beyond repair/unrepairable assets
• Obsolete – These are the assets that are out of state and fashion due wear and tear/assets beyond ten (10) years from manufacturing date.
• Damage in service – closely related tbad category but defect discovered tbe caused by person.

Loss – Assets that are not physically found but appear on the office assets register.

• Asset Category
• Asset Sub Category
• Open Market Value for asset identified as obsolete, damaged and non-serviceable
• Any other relevant remarks for the asset.

For more information, click here: https://tinyurl.com/5n87btca