Vendor Coordinator at Bukka Hospitality Limited (Bukka Hut)

Job Responsibilities

• Source, negotiate, and maintain relationships with vendors and suppliers for event materials, catering, and equipment.
• Coordinate timely delivery of goods and services to meet event schedules and requirements.
• Ensure all vendors comply with contracts, quality standards, and company policies.
• Assist in budgeting and cost tracking for vendor services to support cost-effective event operations.
• Maintain an updated vendor database, including contacts, contracts, pricing, and performance records.
• Monitor vendor performance during events and address any service or quality issues promptly.
• Collaborate with the Event Planning Manager and Event Coordinators to align vendor activities with event logistics.
• Assist in evaluating new vendor options to improve service delivery and operational efficiency.
• Prepare reports on vendor performance, costs, and contract compliance for management review.
• Stay informed on market trends, vendor innovations, and best practices in event sourcing and procurement.

Job Requirements & Qualifications

• Must have a minimum of Bachelor’s Degree
• Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality, or a related field.
• Minimum of 2–3 years of experience in vendor management, procurement, or event operations.
• Strong negotiation, organizational, and relationship management skills.
• Ability to handle multiple vendors and deadlines under pressure.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) for reporting, vendor tracking, and documentation.