Stock Issuance Voucher Officer at Genesis Group

Job Summary

• A Stock Issuance Voucher Officer (or Store Issue Officer) isresponsible for documenting, authorizing, and managing the release of materials, inventory, or equipment from a warehouse or storage facility to departments, production lines, or external recipients. They play a critical role in inventory control, ensuring that all issued stock is recorded for accounting and tracking purposes.

Core Duties and Responsibilities

• Documentation and Recording: Preparing or processing a Requisition and Issue Voucher (RIV) for all inventory movements to maintain accurate records.
• Verification and Approval: Reviewing requests for authorization, item specifications, and availability before releasing items.
• Inventory Control: Updating ledger cards, ERP systems, or tally cards at the exact time of issuance to reflect real-time inventory balances.
• Physical Issuance: Picking, packing, and handing over materials to authorized personnel.
• Sign-off and Accountability: Signing the issue voucher as the issuer and ensuring the recipient signs upon receiving the goods.
• This role is essential in avoiding discrepancies, theft, and unauthorized issuance, ensuring that stock is utilized according to organization policies.

Key Components of a Stock Issue Voucher:
The officer must ensure the voucher includes the following to maintain internal control:

• Voucher number and date of issue.
• Issuing officer’s name and signature.
• Description of goods, unit of measurement, and quantity.
• Name and signature of the recipient.
• Purpose of the issue (e.g., job order, restock).

Procedures and Workflow

• Requisition: A formal request is made by a department or user.
• Authorization: The officer checks the requisition for approval.
• Issuance: The officer prepares the items and records them in the ledger/system.
• Documentation: The voucher is signed in triplicate (or more)—one copy for the store, one for the recipient, and one for accounting.
• Receipt Confirmation: The receiving party confirms receipt to finalise the transaction.

Qualifications

• Candidates should possess an HND / Bachelor's Degree with 7 years experience.