Site Project Administrator at WTS Energy

Job Summary

• The job holder is responsible for the general administration, secretarial, and related logistics matters for one or several Project teams specifically working at the Site.
• The job holder is also accountable for demonstrating exemplary behavior about HSSE Rules and other requirements at the Site.  
• The job holder reports to the Construction Manager and functionally to the Project Control Manager.

Main Responsibilities:

• In a general manner, to provide assistance to the Project Management for all matters related to general administration, secretarial, and related logistics matters at the Site for the Project.
• To organize and follow up on Site Management. 
• To type/register/manage outgoing correspondences or any paperwork for the Project Management team as requested.
• To manage and order necessary office supplies required at the Site.
• To organize or assist the organization of meetings and associated logistics (internal meetings/meetings with Partners/Contractors or special events)
• To receive/dispatch/register/manage information and correspondences.
• To welcome and guide visitors to the Site,
• To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT, and phone equipment…)
• To organize and manage the accommodation of personnel at the Site, and the assignment of rooms to personnel.
• To interface between Project and Contractor Admin in the areas of accommodation and other related admin matters
• To manage the rotation schedule of Company and Contractor Personnel

Educational Qualifications & Experience

• Technician or equivalent with sound knowledge in Documentation management through EDMS
• 5 – 10 years of professional experience