Senior Document Control Specialist at Turbo Energy Nigeria Limited

Role Overview

• The Senior Document Control Specialist ensures robust documentation systems that meet the regulatory, contractual, and technical requirements across all project phases—from design and procurement through to construction and commissioning.
• This role interfaces with internal departments, external contractors, and critical regulatory agencies (e.g., NCDMB, DPR/NUPRC, NUIS), and ensures all project documentation is aligned with both local (TEPNG standards) and international best practices.

Key Responsibilities
Document Management & Control System Development:

• Develop and implement document control procedures, policies, workflows, and classification structures in line with project lifecycle requirements.
• Establish a centralized Electronic Document Management System (EDMS) that supports searchability, access control, version tracking, and metadata tagging.
• Maintain and regularly update the Master Document Register, Document Distribution Matrix, and Transmittal Records.
• Utilize industry tools such as PRODOM, Aconex, and UNISUP for documentation and workflow management.

Document Lifecycle Management:

• Coordinate the receipt, registration, tracking, distribution, and archiving of engineering drawings, purchase orders, quality documentation, material test reports (MTRs), inspection certificates, O&M manuals, and contracts.
• Ensure document traceability and audit trails across version histories and approval gates.
• Oversee and manage secure storage (physical and digital) for confidential, proprietary, and regulatory documentation.

Quality, Compliance, and Auditing: 

• Ensure all documentation complies with ISO 9001:2015, API Q1/Q2, NERC documentation standards, and other applicable regulatory bodies.
• Participate in internal and external audits (project audits, regulatory audits, vendor audits), ensuring document readiness and compliance.
• Prepare document control plans for EPC projects and contribute to QA/QC checklists and document turnover packages (Dossier/Handover File).
• Ensure document readiness for project close-out with NUIS, DPR, and TEPNG stakeholders.

Stakeholder Interface:

• Act as the central communication point for document flow between engineering, procurement, legal, regulatory, HSE, and contractors.
• Coordinate with clients, JV partners, and regulatory agencies to ensure timely document submission and approvals.
• Lead onboarding of new document control team members and train project personnel on document protocols.
• Collaborate with planning teams to align documentation milestones with PRIMAVERA schedules.

Qualifications & Experience

• OND/B.Sc./HND in Engineering, Information Science, or Library/Archival Studies.
• 10+ years of document control experience, with at least 5 years in the energy, oil & gas, EPC, or renewable sectors.
• Proven experience managing documentation for multi-million-dollar infrastructure projects.
• Expert user of document control platforms (e.g., Aconex, SharePoint, Procore, OpenText, PRODOM, UNISUP).
• Knowledge of industry document formats such as AutoCAD drawings, PID/PFDs, datasheets, method statements, RFIs, ITPs, and vendor documentation.

Skills & Competencies:

• Meticulous attention to detail and organizational strength
• High level of confidentiality and document security awareness
• Excellent written and verbal communication
• Strong coordination and stakeholder management skills
• Familiarity with project lifecycle workflows (Design–Procure–Construct–Commission)
• Advanced proficiency in MS Excel, PDF markups, and audit preparation.