Secretary / Executive Assistant (EA) to the GMD at International Energy Services Limited (IESL)

Location: Victoria Island, Lagos

Job Overview

• We are looking for an experienced Secretary / Executive Assistant to provide bespoke secretarial and business support services to a young and dynamic Group Managing Director leading a conglomerate in the Energy sector.
• You will work on a one-to-one basis on a variety of tasks in a well-organized and timely manner related to the CEO’s working life and communication.
• The Secretary / Executive Assistant to Group Managing Director will be responsible for providing efficient and personalized secretarial and administrative support to the CEO in a professional and timely manner.
• The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an executive assistant role supporting a busy Top Management.
• To be successful on the job you must be well-organized, have great time management skills, and be able to work independently delivering exquisite results.

Job Responsibilities

• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain a master corporate calendar of all conferences, meetings, and holidays.
• Understand the needs of partners/clients and be able to respond effectively with a plan on how to meet their needs.
• Think strategically - seeing the bigger picture and setting aims and objectives to develop and improve the company.
• Develop proposals, presentations, contracts, and concept notes. Attends seminars, conferences, and events, where appropriate.
• Maintains database of contacts in the use of contact information.
• Devising and maintaining CEO’s office including data management and filing.
• Negotiation and set up of partnership initiatives with the highest level of sensitivity and confidentiality to achieve a positive outcome.
• Keep abreast of trends and changes in the business world
• Other duties as may be assigned by the Group MD.

Requirements

• Minimum of Bachelor’s Degree or HND in Office Management/Humanity or related field.
• Excellent MS Office Skills.
• 4 - 7 years' work experience as an executive assistant, personal assistant, or related role.
• Must be between the age of 30 - 45 years old.
• Ability to effectively use Zoom Meetings, Microsoft Teams, Google doc/sheet/calendar.
• Strong communication skills, organizational skills, and IT fluency.
• Ability to multitask and manage complex projects.