Secretary, Distance & E-Learning Institute at American University of Nigeria (AUN)

The Secretary, Distance & E-Learning Institute is charged with the responsibility of  overseeing the strategic and operational administration of the AUN Distance and E-Learning Institute. The incumbent will ensure the smooth and effective implementation of policies, programs, and administrative processes that support the institute’s success. The duties will include but NOT limited to providing high-level administrative support, and ensures operational efficiency in alignment with the university’s mission and ODL best practices.

DETAILED LISTING OF RESPONSIBILITIES:

• Oversee the institute’s daily administrative operations, ensuring efficiency and compliance with university policies.
• Serve as the primary liaison between the institute and internal/external stakeholders, including regulatory bodies.
• Coordinate meetings, policy formulation, and governance functions, including documentation of key decisions.
• Develop and implement operational strategies that align with the institute’s vision and mission.
• Prepare reports, briefs, and official correspondence on behalf of the Director.
• Assist in developing policies and frameworks for the institute’s governance, administration, and academic programs.
• Ensure compliance with regulatory standards set by the National Universities Commission (NUC) and other relevant bodies.
• Lead the execution of strategic initiatives to enhance the growth and sustainability of the Distance and E-Learning programs.
• Spearhead process optimization initiatives for better workflow and efficiency.
• Supervise the administrative, financial, and technical staff to ensure smooth functioning of the institute.
• Manage institutional resources, including facilities, learning management systems (LMS), and digital infrastructure.
• Oversee logistics, procurement, and maintenance of materials and technology required for distance learning.
• Monitor and evaluate operational performance, ensuring continuous improvements.
• Collaborate with the finance team to develop and manage the institute’s budget.
• Ensure financial accountability in procurement, expenditure, and revenue generation activities.
• Develop financial reports and projections to support decision-making.
• Coordinate administrative processes related to student admissions, registration, and records management.
• Ensure the availability of academic support services such as advising, tutoring, and mentorship programs.
• Work closely with faculty, instructional designers, and technical teams to ensure effective course delivery.
• Facilitate faculty training and professional development for e-learning best practices.
• Represent the institute in official engagements, conferences, and partnerships as directed by the Director of the institute.
• Maintain strong communication channels with students, faculty, and external partners.
• Develop marketing and outreach strategies to promote distance learning programs.
• Ensure that all institute activities adhere to ODL standards, accreditation requirements, and best practices.
• Implement quality assurance mechanisms for continuous improvement of programs and services.
• Oversee data management and reporting to support accreditation and institutional audits.
• Perform other duties as assigned by the supervisor.

Requirements for the position:

• Relevant Master’s degree and minimum of 5-10 years of experience in administration, preferably in an educational or e-learning environment.
• Strong leadership, strategic planning, and project management skills.
• Experience in financial management and budget oversight.
• Familiarity with Learning Management Systems (LMS) and digital education tools.
• Excellent communication, organizational, and problem-solving skills.

Other requirements/abilities for the position.

• Strong decision-making and leadership abilities.
• High-level administrative and governance skills.
• Ability to multitask and manage multiple projects efficiently.
• Knowledge of distance learning policies, regulations, and best practices.
• Proficiency in IT tools and digital communication platforms.