Project/Grant Accountant - (Nigerian Nationals Only) at Catholic Relief Services (CRS)

Job Summary:

The Project Accountant, under the direct supervision of the Emergency Coordinator and working in close collaboration with the Deputy Head of Finance and Grants Management, Emergency Program Mangers, Head of Office – Borno, and Business Development Manager will coordinate and contribute to the implementation of the BHA-funded project’s policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. The Project Accountant will perform sub-awardee/partner risk assessment and capacity building visits and manage partner financial management related to the project(s).

Specific Responsibilities:

Grants management and compliance

• Serve as the point of contact for emergency grant management and compliance issues with sub-grantees

• Support timely agreement/contract development/review/approval, both at the level of CRS and partners, ensuring adherence to both internal CRS and donor requirements.

• Set and monitor sound accounting and financial reporting procedures for project’s sub-recipients and partners following established standards. Ensure setup and maintenance of all data required for processing financial transactions for assigned project accounts in the CRS financial management system.

• Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.

• Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.

• Assess, evaluate and monitor sub-recipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.

• Monitor disbursement/receipt schedules, alert relevant project staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.

• Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project staff with decision-making. Assist with budget maintenance for proper management of financial resources.

• Provide information to project staff, sub-recipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities.

• Perform assigned treasury project (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.

Sub-recipients’ financial management and Capacity Building

• Build and strengthen the capacity of sub-recipients in the area of financial management. Plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that sub-recipients acquire and maintain the skills required to manage financial resources provided by CRS and other donors.

• Assess and regularly monitor sub-recipients’ ability to safeguard financial resources entrusted to them. In addition, assess and monitor their ability to accurately record and post all financial transactions.

• Work closely with sub-recipients to ensure that they design and implement effective internal control improvement plans.

• Maintain good working relationships with sub-recipients based on mutual respect and effective communication and work closely with the Emergency Coordinator, Program Managers and Finance Leadership to ensure coordinated and consistent partners strengthening efforts.

• Ensure sub-recipient advances and liquidations are managed in accordance with the Sub-recipient Financial Management Policy and the terms of the related sub-recipient agreements.

• Through formal training, on the job support and monitoring, build the capacity of CRS and partner staff in grants/contract compliance.

• Conduct staff orientation in donor and CRS financial management policies, procedures and standards in collaboration and coordination with the Deputy Head of Finance and Grants.

Grant Management

• Monitor grant agreements to ensure spending is within obligated budgets and the approved project periods; communicate with the CP Finance leadership when new agreements are signed, or existing agreements are modified.

• Lead the ongoing financial management of the Emergency grant portfolio through timely communication with the Emergency Coordinator, program managers, to ensure budgets are not overspent or significantly under-spent.

• Approve local partner budget updates and liquidation reports for the CRS finance team to process.

• Ensure partner liquidation includes sufficient documentation to justify expenses.

• Verify estimates of partner cash needs and in collaboration and coordination with Program/Project Managers, develop quarterly cash forecast to ensure sufficient cash flow and timely disbursement to support activity implementation.

• Ensure that partners keep supporting documents for all financial transactions and ledgers for Fixed Assets, Purchase Requisitions, Cash Receipts and Disbursement.

• In coordination with the Deputy Head of Finance and Grants Management, support the development and review of budget for new proposals and ensure accuracy of direct and allocated direct charges;

Supervisory Responsibilities: No direct supervisory responsibility  

Key Working Relationships:
Internal: Emergency Coordinator, Program Managers, Head of Finance; Deputy Head of Finance and Grants, Heads of Office – Borno and Yobe, Procurement Manager; Risk and Compliance Unit.

External: Subrecipients, and External Auditors.

Required Foreign Language: English

Required Travel: The position is based in Maiduguri requiring travel 25% of the time on average to field offices in Yobe State as well as to Abuja where the Country Office is located.

QUALIFICATIONS

Required Qualifications and Experience:

• Bachelor’s degree in finance, business administration or accounting, required.
• Professional qualification in accounting (ACCA, CPA or equivalent), preferred.
• Minimum three-five years relevant work experience w/ NGO, of which three years should be in USG finance and compliance. Very strong finance background.
• Experience managing USG and/or other donor grant awards.
• Auditing experience, a plus. 
• Demonstrated ability in building capacity and providing training and technical assistance, and experience working with church partners.
• Good command of spoken and written English. 
• Proficient in MS Office (Word, Excel and other appropriate software)
• Self-guided, strong organizational and planning skills.
• Ability to work independently and under pressure.
• Excellent communication, coaching and facilitation skills.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship