Project Controls Lead at ILF Consulting Engineers (ILF)

Job Description

• Adhering to the mission statement (see PG1101), to the code of conduct (PG1102), to the IMS system and further company-specific documents 
• Awareness of the Company’s Quality Policy. 
• Awareness of ILF Nigeria HSSE Policy. 
• Awareness of the ILF Nigeria Health and Safety Management System Plan. 

Functional Roles
Perform the following on a monthly basis for all projects of the assigned companies of the ILF Group by using the updated regional project information: 

• Analysis of key performance indicators (KPIs) and their trends, with a special focus on:
  • Actual progress deviations (actual vs. planned) (on the basis of planned and reached milestones);
  • Cost deviations (actual vs. planned);
  • Man-hour deviations (actual vs. planned); and
  • Risk exposure value.
• Analysis of monthly comments of a project manager (PM) (e.g. area of concerns);
• Check implementation of previously agreed project-specific measures to get back on track;
• Check the application of PM methodologies in projects (spot-check);
• Consult with the PM if deemed necessary;
• In case significant negative deviations are identified, the concerned managing director (for standard projects of the ILF Group or special projects also the BGD in charge) shall be informed that a project audit is required for this project.

Participate in special project audits (depending on regional requirements also in monthly project audits / standard quarterly audits) and consult with MD and PM on: 

• Giving recommendations for improvements; and
• Making suggestions for a task force to identify and implement corrective actions.

If requested by the business development project manager, provide support as an advisor for project set-up during the business development phase. 

Project Responsibilities

• Responsible for the preparation of all project reports and presentations not limited to Daily Reports, Weekly Reports, Monthly Reports, Steering Committee reports etc… 
• Weekly collation and reporting of all project labour and non-labour costs. 
• Supporting the preparation of in-house cost estimates for engineering, procurement, fabrication and construction work scopes. 
• Developing periodic cash flow forecasts and budget utilization status reports. 
• Reviewing and approval of requests for Milestone achievements based on defined criteria. 
• Ensuring timely preparation and issuance of project invoices. 
• Collating information updates from engineering, procurement and construction sources on a weekly basis; validate the information and prepare requisite presentations and reports 
• Collating information updates from engineering, procurement and construction sources on a weekly basis; validate the information and enter it into the primavera P6 schedule. 
• Ensuring development of detailed resource loaded project baseline schedule using Primavera P6 software. 
• Ensuring Schedule development in line with Project Control Plan. 
• Preparing Progress Measurement System (PMS) for the project. 
• Performing schedule analysis as required in each reporting cycle to identify slippages that could negatively impact on project completion milestones and communicated outcome to project team. 
• Preparing project manpower histogram vis-à-vis schedule and provided updates in each reporting cycle. 
• Preparing and issue project weekly and monthly schedule status reports with relevant narratives (Critical Path status, Float Status, Slippage Status, Recovery Status etc…) 
• Preparing and Issuing 2 week schedule project look ahead plans. 
• Attending progress review meetings. 
• Ensuring 100% of the project scope is captured within schedule activities to fulfill project objectives. 
• Evaluating actual progress against planned and provided regular progress updates during execution of projects. 
• Reviewing and verifying project quantities reporting by checking, comparing & reporting actual quantities against planned quantities on a weekly basis. 
• Verifying progress on activities using approved rules of credit. 
• Supporting the Project Controls team on other project controls activities not listed. 
• Supervising the development of Project Risk Management Plan and structuring of Project Risk Management System 
• Ensuring the maintenance of the Project Risk Management System 
• Supervising the Project Change Management system

Qualifications
Educational Qualification:

• Minimum qualification of a B.Sc in an Engineering Discipline.
• A Master’s Degree in an Engineering Discipline or an MBA would be a considerable advantage.

Work Experience:

• Minimum of 12 years of experience in relevant sector with a minimum of 5 years’ experience as a Project Manager or 10 years as a Senior Project Engineer on a similar large project.

Competency Requirements:

• Lead Engineer of extensive technical skill. 
• Exceptional interpersonal and presentation skills 
• Extensive Communication Skill 
• High degree of independence. 
• Leadership Skills especially motivating and inspiring team 
• Excellent interpersonal and presentation skills 
• Acceptable Leadership Skills 
• Good organization and coordination skill 
• High level of diversity tolerance and understanding. 
• Problem solving.
• Time Management
• Expert knowledge of Primavera P6 
• Linguistic Skills: Excellent written and spoken English is mandatory.