Procurement Officer at Kano Cancer Treatment Centre (KCTC)

Job Summary

• The Procurement Officer supports the effective acquisition of goods, services, medications, consumables, and equipment required for the efficient running of KCTC. The role ensures that all procurement activities follow approved policies, demonstrate value for money, and meet quality and safety standards, especially for highly regulated items such as oncology drugs, medical consumables, radiotherapy accessories, and laboratory reagents.

The officer will work closely with the Operations & Administration Manager and collaborate with units such as Pharmacy, Laboratory, Finance, Nursing, and Radiotherapy to ensure uninterrupted service delivery and full compliance with procurement, supply chain, and documentation standards.

Key Responsibilities

• Execute day-to-day procurement activities in line with approved KCTC procurement policies, SOPs, and compliance requirements.
• Prepare and issue Request for Quotations (RFQs), analyse vendor responses, and prepare bid comparison reports for managerial approval.
• Maintain an updated vendor database, ensuring suppliers meet quality, regulatory, and performance standards.
• Support the procurement of specialized healthcare items including oncology medicines, cold-chain commodities, radiotherapy consumables, and laboratory reagents.
• Track purchase orders from approval to delivery, ensuring timely fulfilment and communicating delays or risks promptly.
• Liaise with the Pharmacy, Laboratory, Radiotherapy, and Operations units to anticipate stock needs and prevent service interruptions.
• Ensure proper documentation, including PRs, POs, delivery notes, inspection reports, and vendor invoices.
• Monitor and maintain inventory thresholds in collaboration with Pharmacy and Stores personnel.
• Conduct periodic vendor performance evaluations and recommend improvements or changes.
• Verify delivered goods for quality, accuracy, and compliance before closing procurement cycles.
• Maintain accurate digital and physical procurement records for audit and compliance purposes.
• Support internal and external audits related to procurement and supply chain processes.
• Uphold transparency, fairness, and ethical procurement practices at all times.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Public Administration, or a related field.
• Professional certification (preferred):
  • CIPS (Chartered Institute of Procurement & Supply)
  • NIQS or related supply chain bodies
• Training in healthcare procurement, cold-chain systems, or inventory management is an added advantage.

Experience Requirements

• Minimum of 2–4 years’ experience in procurement, preferably in a hospital, pharmaceutical, or healthcare-related environment.
• Experience working with vendors in medical supplies, pharmaceuticals, laboratory reagents, engineering services, or facility maintenance.
• Demonstrated experience using procurement tools, inventory systems, or ERP platforms.

Core Competencies & Skills

• Strong understanding of procurement best practices and compliance.
• Excellent negotiation and vendor-management abilities.
• High ethical standards and commitment to transparency.
• Strong analytical and documentation skills.
• Ability to manage multiple requests simultaneously and work under pressure.
• Effective communication and relationship-building skills.
• Proficiency in Microsoft Office and digital procurement tools.
• Attention to detail and strong follow-through.